Why Are My Emails Disappearing

How Imap Works And Why You Want To Use It

Why do emails disappear from my inbox in Outlook?

Unlike POP3, IMAP will download an entire message and its attachments only if you ask it to that is, if you choose to read the whole message, or depending on your email program or apps settings. Note that smartphone apps will fetch the whole email minus attachments. This download-on-demand flexibility can help you save on bandwidth.

Also, unlike POP3, whenever you download a specific message from the server, the message stays on the server until you delete it. Only those messages that you choose to read or download are stored in your local storage. If your desktop or mobile gets bricked, you won’t lose your email.

Messages that youve marked as read in your email client will also be marked as read on the server and in all other email clients that access your IMAP folders. Folders and subfolders that you create or modify on one of your devices will also be synced to the server, which in turn syncs with your other connected devices. So you experience consistency regardless of how or where you access your messages.

Find Lost Messages Using Microsoft Outlook Search

If you’velost a message and have no idea where it might be, but know a little bit aboutthe message, you can use Microsoft’s email search utility to find it. You canfind Outlook Search tool above themessages on the right side:


Touse the search utility, type a word or phrase from the missing email in thesearch box. The default is to search all mail within the mailbox yourecurrently using. Use the box on the left to further refine your search withinthe current mailbox:

You can choose between AllMail, only Unread Mail, or only Mentioned Mail. You can also choose howthe search results are organized, and how they appear on the screen .

To define how your search results are arranged, click the Arrange By option. Heres a closer lookat the various options youve got to organize your search results:

If you want to search more than the current mailbox, use thebox on the right of the Search tool to define what mailboxes will be searched:

Current Mailbox

Ifyouve got no idea where your missing Outlook email is, the last option, All Outlook Items is your best optionto find your lost email. However, the AllOutlook Items won’t find items in your DeletedItems folder, folder, or Archive folder. To findemail messages in those folders, you must search from within the folder.

Howto Stop Your Emails From Disappearing In Outlook

Agood way to keep emails from accidentally disappearing from Outlook is toorganize your inbox. You can do this by settingup folders to help organize your email. You can also userules to automatically sort certain emails to specific folders or even toblock email from predefined senders.

For a complete guide on how to organize your email inbox, TheUltimate Guide to Inbox Zero Mastery. It’s packed with inbox organization strategiesand killer tips for managing all your incoming email more efficiently.

Recommended Reading: Why Am I Not Getting My Email

Where Are Your Outlook Emails

Itsnot uncommon for email to go missing in any email system. Typically, emails gomissing when an email is accidentally deleted. It can also happen if the emailsystem incorrectly flags an incoming message as spam, which would mean themessage never reached your inbox. Less frequently, an email can go missing ifits archived and you dont realize it. Or, if you accidentally file it in thewrong email folder.

To find your Outlook lost emails, let’s examine the question: where does Outlook store emails? InMS Outlook, here are the primary folders where you should look for missingemail messages:

  • Archive folder. Outlook creates thisfolder the first time that you archive a message. Older messages areautomatically sent to the Archivefolder after a defined period.
  • Deleted Items folder. This is one ofthe default MS Outlook folders. Its where messages go when you delete them.
  • . This folder is alsoa Microsoft Outlook default folder. Email that seems to be junk messages goesto this folder.
  • Spam folder. The default in Outlook isfor spam messages to go into the Junk Email folder. However, if you’ve got athird-party spam filter add-in, you may also have a Spam folder generated bythe add-in.
  • Itsnot difficult to find the Deleted Itemsfolder or the folder. Allyou need to do is look in the NavigationPane:

    Deleted Items

    TheArchive folder may be slightly moredifficult to find since it may be hidden, or it may not be called Archive. Italso might not be set up.

    Option 1 Delete And Re

    Why have my emails disappeared from my Outlook inbox ...

    There is a chance that emails will keep disappearing even after a force reboot. This is due to an error with a mail account. You can follow through the steps below to delete and re-add your email account on your device to see if it works:

  • On your device, head to Settings > Password & Accounts. Once there, locate and enter your email account and then choose the Delete Account option.
  • Head back to the Mail, Contact, Calendars and then select the Add Account option. Type your email and password to finally re-add your email account to your device.
  • Check the inbox to see whether emails are there.
  • Read Also: Recover Gmail Emails Deleted From Trash

    Use Specialized Software To Retrieve Your Emails

    You can recover your Outlook emails by using trusted software that supports all types of hard drives and storage systems.

    Stellar Data Recovery is an easy-to-use tool that retrieves lost email files, documents, videos, and more. You will never lose data accidentally anymore.

    After a complex scan, it performs recovery from cutting-edge 4K drives formatted with FAT32, NTFS, or ExFAT file systems and provides you with a clean, intuitive view of the results.

    Moreover, the Save Scan option enables you to save the scan information and resume the recovery process later, at a convenient time.

    Option 3 Use Fixgo To Fix Common System Issues On Your Device

    There are cases where a forced restart fails to work as expected. When this happens, the best approach is to fix the iOS device. However, you will need a system repair tool, and the best one for that function is iToolab FixGo.

    FixGo is the perfect solution since it is developed to solve problems like this. Some of the main features of this solution include:

  • With FixGo, you wont experience data loss even when your device isnt working properly.
  • The tool can repair at least 200 unique iOS problems, including but not limited to an iPhone that is stuck Apple logo, a device that cant turn on properly, a black screen or recovery mode loop.
  • It repairs tvOS issues on Apple TV.
  • With a single click, you can exit or leave the Recovery Mode without charges.
  • The tool is compatible with iOS 15 and iPhone 13 now.
  • Step 2. Launch FixGo, and then select the Standard Mode.

    Step 3. Connect your iPhone to the computer using an Apple USB cable. Immediately FixGo detects your iPhone, select Fix Now to initiate the process.

    Step 4. To update your devices system, you should let the program download the latest firmware by clicking the Download option.

    Step 5. After downloading the firmware, select the Repair Now option to initiate the devices fixing process.

    Also Check: How Do I Recover Deleted Emails From Gmail

    Why Do My Emails Disappear Sometimes

    Earlier this year, I had to email a colleague to ask them to send me some information I was waiting for. They insisted they’d sent it already but I couldn’t find the email in Mail.app or Gmail.

    The same thing happened today. A different colleague emailed me over the weekend. I saw the message arrive in my inbox on Saturday but didn’t open it. This morning, I couldn’t find it so I emailed the colleague asking them to send the info believing I might have imagined it the first time. The colleage replied. After reading the reply on my phone, I went to my mac, opened Mail and the message wasn’t there! I couldn’t find it on my phone or the Gmail web app either. I looked in junk and trash as well but still couldn’t find it.

    I’ve tried rebuilding the mailbox but the missing messgae is still missing.

    It’s a bit worrying as I do all my business over email. Why do my emails disappear sometimes? What can I do to prevent them from disappearing?

    How To Protect Your Outlook Emails

    Why are my emails disappearing from my inbox on my Iphone?

    The guide would have certainly helped you fix the emails disappearing from the Outlook issue. Though, if you don’t want to undergo the same experience again, then consider protecting your Outlook account and data by following these tips.

    Tip 1: Backup your Outlook data

    This is the most important thing that you should do to keep your Outlook data safe. To make it easier for us to back up our emails, Outlook lets up export our data pretty easily. Just go to its Settings > Open & Export > Import & Export files. Choose to export your data and select the format in which you wish to save your Outlook data.

    Tip 2: Enable 2-factor authentication

    The two-factor authentication will make sure that your email account won’t be hacked by someone so easily. Using this security feature, you can link your mobile number to your Outlook account. An intruder would need to access your phone to verify the one-time generated code whenever they wish to log-in to your Outlook.

    Tip 3: Check the trusted devices

    To make the log-in process easier, Outlook lets you mark some devices as “trusted”. Whenever you would log-in on a trusted device, Outlook will not ask for a verification code. Therefore, you should make sure that only your devices are marked here and you should be logged out of all the other sources.

    Tip 4: Encrypt important messages

    Tip 5: Avoid phishing or other security threat

    Recommended Reading: How To Write An Email To Schedule An Interview

    Apple Mail Emails Disappear From Inbox Get Solution

    Nilesh Kumar | April 26th, 2020 |Mac

    Apple Mail, also known as Mac Mail is the default email client that comes with every Mac using OS X 10.0 or later. And with it comes a variety of issues and errors just like in every other email client across the globe. We are going to discuss one such issue which has become quite common, i.e., Apple Mail emails disappear from Inbox. So, lets see what this issue actually is and what are the reasons behind it. Once we are aware of the issue, we will then discuss the possible solutions to fix it.

    How To Restore Permanently Deleted Emails Easily

    So, if the above-mentioned programs are a bit boring or difficult for you to fix Outlook inbox email disappeared problem, we suggest you a shortcut method do it with an automated PST repair tool. We can use DRS Outlook Repair Tool to recover permanently deleted emails or to find emails disappearing from Outlook 2016 & fix corruption in the PST file. Try its trial version for PST repair tool free to get an idea about its features and working.

    Don’t Miss: How To Email A Video That Is Too Large

    Why Is Apple Mail Missing Emails In Inbox

    Determining a specific cause for every time this issue happens is improbable. However, a variety of possible factors can contribute to Inbox emails missing. The following reasons may be its cause:

    • Deletion of Inbox messages- Intentional or by mistake.
    • Email client got infected by virus or malware.
    • Problems with the configuration of Mac Mail account.
    • Spotlight Index issues in Mac

    How Do Emails Disappear With Pop3

    Why Have My Emails Disappeared From My Gmail Inbox

    Lets say that you have a Gmail account that links via POP3 to your Outlook desktop app. This is what happens.

  • Outlook checks a server to see if there are any new emails.
  • It downloads all new emails to your computers hard drive.
  • Once it finishes downloading, it removes the downloaded emails from the server.
  • If you open your Gmail inbox from any other device and find that its empty.
  • This often happens if you have had a Gmail for a long time since in the past POP3 was the only email protocol.

    You can continue with POP3, but change the settings so it doesnt remove the emails from the server.

    It can be useful if you have a limited data plan or no wireless connection. With it, all your emails will be accessible offline. Also, if you like to keep all your emails but your server has limited storage space with POP3 you can store everything to your personal drive.

    Also Check: Gmail Retrieve Deleted Email

    Bonus: Recover Deleted Emails

    A lot of times, we just delete an email only to regret it afterward. In this case, you can go to the “Deleted Items” folder on Outlook and look for your lost mail. Select it and choose to “Recover” it to move it back to your Inbox. If you want, you can recover all emails at once too. You can also go to the Junk folder and mark important emails as non-junk as well. For more methods to recover deleted emails in Outlook, check: How to Recover Emails Deleted from Trash?

    Understanding Apple Mail Emails Disappear From Inbox Issue

    At times, many users complain about their Apple Mail missing emails in Inbox all of a sudden. Some say that some of their Inbox messages disappeared from Mac Mail all of a sudden. One of these queries is as below:

    After some reliable use, my Mac Mail has taken to simply disappearing emails from my Inbox, without a trace. Sometimes they show up if I search for them, other times not. This is true for both accounts I use- a Gmail POP account, and an IMAP account. I tried every idea I could get from online threads but still, my Apple Mail emails disappear from Inbox. I am at my limit and would like some suggestions. Thank you!

    In similar instances, either only a few messages disappeared or the whole Inbox was empty. The results of the search function were arbitrary too. After analyzing a variety of similar queries, we decided to put together a list of reasons that could have caused it. Since its easier to resolve an issue if you know its cause.

    You May Like: Find Archived Emails In Outlook

    Why Your Emails Are Disappearing From Your Iphone Inbox

    It is very annoying to lose important emails from an iPhone device for no good reason. However, before you start fixing the problem associated with the loss of your email, you can first check the reasons why it was lost in the first place. The reasons include:

    1. Improper email settings.

    With the iPhone, you can customize your mail application with various mail settings. If you dont set up the mail application properly, you may risk losing mails from the iPhone inbox.

    2. System Error.

    Even though iPhone and iOS related products are some of the most advanced digital devices in the industry today, their systems crash from time to time. A simple system error may cause your important emails to disappear from your inbox.

    3. Misconfiguring POP3 to IMAP.

    Most desktop email software uses POP3 protocol to fetch emails. By default, POP3 will download or move emails from the email server to a computer. However, email servers on most mobile devices use the IMAP protocol for accessing email. IMAP makes a copy of emails without having emails from the email server unless you have set it to. The email server is, therefore, the ideal place to keep your emails. A conflict may arise between IMAP and POP3, causing your emails to disappear.

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox