What To Write In A Thank You Email After Interview

Why Are Thank You Notes Important

How to Write a Thank You Email After the Interview & WOW Them!

You should send professional thank you notes for a few reasons:

  • Its common courtesy. While people may not always expect it, receiving a thoughtful thank you note makes your business contacts feel valued and can strengthen working relationships.
  • It shows professionalism. Taking a few moments to express gratitude communicates respect. It also shows that you know how to be attentive and conduct yourself politely in professional relationships.
  • It sets you apart. A well-written, timely thank you note gives you the chance to make a lasting impression. Sending a thoughtful message especially one with specific details or points of conversation ensures you wont be forgotten.
  • It encourages a gratitude-oriented mindset. Practicing gratitude can help you be happier overall, in addition to leading to increased work performance.

Related: 7 Tips for Thinking Positively at Work

Verify The Interviewer’s Email Is Correct

When writing your email, input the interviewer’s address right before sending it. Review your notes or the contact information the interviewer gave you before sending the email to ensure you’re sending it to the right person. You should also ensure the spelling of their name is correct before sending the email to remain professional and polite.

How To Write A Perfect Thank You Email After An Interview: Tips & Templates

I know all of this sounds great in theory, but slamming pen to paper to write a thank you letter after a job interview is a very different matter. Never fear, templates and suggestions are here!

Before I share a general format, I want you to repeat after me: I solemnly swear not to copy-paste this template into my email. Weve already covered why a generic thank you is almost worse than no thank you, but in case youre not convinced, heres an infographic to change your mind. That said, a few ideas never hurt, so feel free to steal any of the phrases or sentences below and make them your own! Heres a great sample thank you email after an interview.

Dear ,

Subject Lines

  • Thanks for Chatting Today Use something like this if you had a phone screen or video interview.
  • Nice to Meet You Today This works well for interviews that take place on site.
  • Thanks, and a Question Have a nagging, relevant question that shows youre passionate about the role? Use this email to follow up after your interview!
  • Thank You for Your Time Especially good if it was a long interview.
  • Many Thanks Short, sweet, and classic.

Opening Lines

  • It was really nice to meet you today.
  • Thank you for taking the time to meet with me today.
  • Thanks for taking the time to introduce me to the team today.
  • Thank you so much for your time today.
  • Thanks for chatting with me today.

Closing Sentences


  • Thank You,
  • Recommended Reading: How Do I Get My Email Back

    How To Write A Post

    Writing a short, professional thank-you email after an interview can have a strong impact on the success of any job search. It’s a small note that takes only minutes to write. And can separate you from other candidates, encourage progressing to the next steps of the process, and build a professional network.

    Why Should You Send A Thank You Email

    FREE 4+ Thank

    Sending a thank you email after a job interview is generally considered good practice: as well as demonstrating your interest and enthusiasm for the job, it conveys professionalism. Showing that you appreciate the time the hiring manager took to interview you helps to build rapport between you and them.

    As well as being good etiquette, a thank you email gives you one last opportunity to re-emphasise your skills, knowledge and expertise. There may have been missed opportunities during the interview and a thank you email is the perfect way to fill any gaps or reinforce the points that you made.

    Recommended Reading: Removing Duplicate Emails In Outlook

    Why You Must Send A Thank You Note After Every Job Interview

    Given below are some reasons why its important to send a thank you note after an interview. It shows that you value the time that you were given by the interviewer. It shows that you are serious about the job that you wish to acquire. It ensures that the interviewer remembers you even after you leave.

    Share Your Gratitude With Specifics

    Although you likely shared why you want to establish a relationship during your initial conversation, its helpful to reiterate your enthusiasm. This shows the recipient youre serious about developing a working relationship and want to continue communication.

    Example:We are thrilled at the prospect of working more with you all on projects in the future, and we hope to learn more about process efficiency from you as we grow.

    Related: How To Express Gratitude in an Email

    Read Also: Can I Restore Deleted Emails From Gmail

    Benefits Of Sending A Great Thank You Email

    Sending a thank you email can be the tie-breaker between you and another candidate. It shows employers that you care about their job and are interested in what you discussed in the interview.

    Employers never want to hire you if you dont seem to want the job and show that youre excited about the work youll be doing. Their fear is that even if youre qualified, youll lack motivation and may get bored and leave soon after being hired.

    Sending a thank you email can be the tie-breaker between you and another candidate.

    This is a significant fear for employers because it costs a lot of money and resources to hire and train someone. Sending an email to thank them and reaffirm that youre still interested will remove any doubt they have about you wanting the job. That can go a long way toward getting you hired.

    Thanking them after the interview also shows that you dont take things for granted and are grateful overall. This suggests that youre polite, easy to work with, and will have a positive impact on the company culture.

    Hiring managers care a lot about the character and personality of who they bring onto their team. Sometimes its as important as your job-related skills.

    Ask About The Next Steps

    How to Write a Thank You Email After an Interview (+ a Template!)

    It’s great to be forthcoming about what comes next in the hiring process. This shows enthusiasm in the job. Asking something like, “What else can I provide to be helpful and move forward to the next steps?” is a great way to show your passion for the position.

    Here is an example:

    Looking forward to hearing what the next steps in the interview process might be. Very excited about this opportunity!

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    More About Interview Thank You Notes

    About the author

    Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff graduate who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at and on , .

    Additional Items To Include

    There are instances where it may be appropriate to include additional items in your thank you after interview email. Taking this extra step to be more engaging with the interviewer can go a long way toward successfully making yourself stand out from the crowd of applicants in a positive way.

    Examples of additional items to include the following:

    • Hyperlinks to things that were discussed in the interview .
    • Attachments, such as work youve completed in the past .
    • A link to your LinkedIn Profile GuidelinesMake sure to follow proven LinkedIn profile guidelines to present yourself to the online professional community. If youre serious about achieving success in your career, establish an online presence through LinkedIn. It is the social network for business professionals.
    • References, if you were asked to provide them.

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    What To Include In A Thank You Email After A Phone Interview

    There are many elements you should include when constructing your thank you email after your phone interview. These can help you stand out and capture the attention of your interviewer. Some common sections to include in your thank you email are:

    • Subject line
    • Opening sentence thanking them for the opportunity to interview
    • A statement explaining why you’re the best fit for the position
    • Any additional comments regarding what you previously discussed in the interview
    • Extra information you were unable to discuss in the interview
    • A message stating you look forward to hearing from them
    • Your signature and any additional contact information

    Printed Thank You Notes

    40 Thank You Email After Interview Templates

    A word-processed note printed by a computer printer is usually acceptable in most organizations today. Its also usually much more legible.

    Choose the format that seems most appropriate for the organization unless your handwriting is illegible. If no one can read your writing, use your computer to send the printed version.

    See the sample printed and handwritten thank you notes below on this page or the Sample Job Interview Thank You Email for comparison.

    Read Also: How To Write An Email To Schedule An Interview

    What Should Be Included

    Smith suggested including the following elements in your thank-you note:

    • A salutation. Even if you have been referring to the interviewer in a more casual way, in the thank-you note, use the more formal form of address.
    • A sincere and specific expression of appreciation along with a concise description of what is being appreciated.
    • Remind them of something unique that they spoke to you about in the interview that they might not have discussed with other candidates. This will help the interviewer remember who you are.
    • Confirm you’re a good fit for the role.
    • Close with final expression of gratitude.

    As with your resume and cover letter, customize your thank-you note. Double- and triple-check it for grammatical and spelling errors. A typo-filled follow-up can easily ruin the stellar impression you made during the interview. If you met with multiple people, send one note to each person, if you have his or her contact information.

    Who To Write A Thank

    In general, its a good idea to share a thank-you note with everybody you interviewed with individually, from recruiter to hiring manager to potential colleague. If you dont already have their contact info, request it from your main point of contact throughout the hiring process , explaining that youd like to thank them for taking the time to speak with you. If you had a panel interview, you might want to save your time by sending one email to the main interviewer with everybody else CCd.

    If you spoke to many different people say, you presented to a room of 10 or more its probably not practical, or a good use of your time, to include each and every one of them. In this case, you can follow the same procedure you would in a panel interview: Send one note to the main interviewer with several of the key players CCd.

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    Create Your Subject Line And Greeting

    Once you’ve taken the necessary notes, you can build your email. Start with a subject line that briefly and clearly explains the reason for your email. This can be something like, “Thank You- Interview.” You can also include your first and last name after the words, “Thank You” for additional clarification.

    Your greeting can be something simple to start your email. You can write a friendly, but professional greeting like “Hello ” or “Dear .”

    Thank You Email After A Job Interview

    How To Write A Thank You Email After An Interview & IMPRESS THE INTERVIEWER

      A major benefit of emailed thank you notes is that they can be sent and received very quickly.

      A traditional handwritten thank you will take at least one day to be delivered and, depending on the organization, may sit in the mail room or on someones desk for several days before it is read.

      Surveys by both CareerBuilder and Accountemps have indicated that an emailed thank you note is acceptable to most employers in the USA.

      However, if the organization feels very old school, consider sending a formal thank you via USPS in an envelope with a stamp as a follow up to your emailed thank you.

      Remember that employers will view your thank you notes as a work sample demonstrating the kind of employee you would be. So, focus on sending the most professional thank you notes that you can, with good spelling, grammar, and use of technology.

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      How To Write Thank

      Most job seekers put a lot of effort into crafting a resume and preparing for an interview. Heres what many people dont spend much time on but should: thank-you emails after interviews.

      Its surprising how many job candidates dont bother to send a thank-you note, because it really does make a positive impression on employers. Its a simple step to take, and it can separate you from equally qualified candidates who dont send a thank-you email after an interview. And yes, you should write a thank-you message after a video interview just as you would an in-person meeting.

      If the challenge of crafting a great thank-you email is holding you back from sending one, youve come to the right place.

      Add Your Signature And Proofread

      You can now add your signature to the end of the email. This can be your first and last name. If you’d like your interviewer to view your online profile or any social media pages, you can share this at the end of the email as well.

      Once you’ve added the signature, you can proofread your email to ensure that it’s free of any grammatical or spelling errors. You should also reread your message to ensure it’s clear and simple for the reader to understand. After everything is reread, you can send it to the interviewer.

      Also Check: How To Find Email In Archive

      Final Thoughts On Thank You Emails

      Post-interview short thank you emails are easy to write. You can send them after phone interviews, second interviews, or anytime during the hiring process.

      Crafting a good concise email with the points listed above will hopefully help put you over the top and get you the job offer you deserve.

      Having trouble finding the right technical role? Reach to one of the leading engineering staffing agencies Apollo Technical or Talk to one of our software developer recruiters today.

      Why Write A Thank

      40 Thank You Email After Interview Templates

      There are multiple surveys and research that support why sending one is key:

      • TopResume: A survey by TopResume showed that 68% of employers and hiring managers say writing a short thank-you note post-interview matters. In addition, they mentioned 16% of interviewers rules out a candidate if they didn’t send a thank-you email.
      • CareerBuilder: In a survey by CareerBuilder, only 57% of candidates sent a thank-you note after their job interview.
      • Robert Half: 80% of hiring managers agree that receiving thank-you emails after an interview is helpful in the hiring process.

      This means that 31% of qualified candidates didn’t send any type of follow-up email after their interview.

      It takes about 5-minutes to complete this note. It’s clear job seekers should spend a few minutes to send one once the interview is complete.

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