What To Say When Emailing A College Coach

This Is Why Coaches Delete Your Email

What to Say When Emailing a College Coach to Get Their Attention

Let me be honest, coaches immediately delete any mass email they receive from you or your recruiting service. Coaches receive hundreds of emails. They do not have the time or desire to deal with an email from an athlete that was sent to a hundred other coaches as well. Instead, college coaches focus their time on athletes who they believe are interested in their school and program.

For example, at my last college position, we had a few pretty rough seasons where we only won a couple of games. I received many emails in which potential recruits would say they wanted to be part of our Amazing or Successful program. I deleted those emails straight away. However, the ones I kept said, I saw you only won 3 games last year. I want to come in and help you turn that around.

Avoid: Talking About How Coachable You Are

Finally, do not spend time telling a coach that you are coachable. This is something that words cant express. Believe me, I will call your coaches and references, I will watch you play and watch you practice, I will listen to how you talk to me about your coaches, I will observe your body language, and I will get a good idea about how coachable you are long before you show up. If you tell me you are coachable, and all of your references tell me something different, that will tell me that either you arent very self-aware or you are telling me that you are better than you really are.

Instead: Let your actions speak for you. Being coachable is something that you are and that you do.

When communicating with college coaches we talk a lot about what to say and what to ask, but we dont always focus on what not to say. Hopefully youve avoided giving these sorts of impressions in your communication with college coaches.

New to the recruiting process? See what college programs you might quality for by creating your free NCSA Athletic Recruiting profile

Here Is An Introduction Message To Follow:

Hi Coach Smith,

My name is Joe Bloggs, a 2022 graduate from Florida High School in Naples, FL. I am a forward on Florida Soccer Team and I am interested in attending State College because of the schools academic reputation and strong mens soccer team.

On the field, I have been the leading goal scorer for Florida Soccer Team the last three seasons and I have also played varsity for one year for my high school, making the all-conference team this past season. I plan to study Engineering in college and State College has a really strong undergraduate engineering program I am interested in.

Id like to invite you to review my RecruitChute profile which will provide you with my clubs contact information, my academic standing, and my highlight tape.

Do you have any upcoming ID Camps that I would be able to attend on your campus or other events that you will be attending?

Kinds Regards,

Joe Bloggs

Also Check: How To Find My Icloud Email Address

Provide A Place For The Coach To Learn More About You

Be sure to reach out with an athletic resume or profile. This helps coaches better know you as an athlete! When you reach out with CaptainUs mail tab, your message always includes a link to your profile. Make sure the coach has plenty to look at on your page. Keep your profile loaded with highlights and skills videos, action pictures, and coach and teammate endorsements.

Avoid: Overselling Your Abilities

How To Email A College Swim Coach : How to Respond to a ...

There is never a reason for you to oversell your abilities. Dont talk about things you cant prove. An example would be: even though you only throw 75 MPH, you get ground balls and have better numbers than the kids throwing 85 in your league. Even if there is some truth to that college coaches know what they are looking for. They know how to evaluate players and dont need you to tell them things that either they already know or that might be counter to what they actually think about you.

Instead: Keep coaches updated on your achievements during the spring and summer. Show them things you can measure like velocity and Sixty times. Let the coach know which tournaments, camps, and showcases you will be attending so they can evaluate you.

You May Like: Where Can I Print Out An Email

Recruiting Column: Emailing College Coaches Get It Right

So, you want to play your sport in college, but youve hit one minor obstacle. College coaches dont know who you are. Guess what, join the crowd! You are a part of the 98% the athletes who arent highly recruited. If you really want to play at the next level, then its up to you to do something about it. Its February and pretty soon another school year will be behind you. You cant afford to procrastinate another day.

There are only so many ways to generate interest from college coaches. You can sign up for a camp, try to connect on Twitter, schedule some unofficial visits, or you can be strategically emailing colleges coaches of schools that match your abilities. I know youve heard it before, but the most efficient way to start a dialogue with a college coach is to send emails to programs that match your abilities. One word of warningspend the time to get it right, or your email will be deleted after the coach reads just a few words. And remember, college recruiting is a little like baseball. If you get a hit in 3 out of 10 at bats, youre an All-Star. If you get 3 responses from 10 emails, you will find a place to play.

What Time Of The Day To Call

The best time to call a coach is in the morning when youre likely to catch them in the office, between 810 a.m. during the week. If youre unable to call in the morning, its best to wait until the evening between 610 p.m. after practice is over. The offseason offers more flexibility, making it easier to get the coach on the phone during the day. Also, dont forget to check the time zone if the school is in a different one you are calling from.

Recommended Reading: How To Unarchive Outlook

Start Your Email With A Fact About The School Or Program

Depending on the type of school and the coach, your opening will change. If youre looking at academically-focused schools, lead with how impressed you are by their academic record. If youre emailing a school with a winning record, point out that youd love to be part of such a successful legacy. There are numerous reasons to email a college coach here are a few examples:

  • Ive been following your program for a while, and recently found an article about you that inspired me. I wanted to connect with you because I think that I would be a great addition to your team.
  • In researching your program, I noticed that you will be graduating 5 seniors this year. I would love to help bridge the gap left by those departing seniors.

Preparing For Coach Communication

Tips for Emailing College Coaches: Subject Line & Copy

Start your outreach by gathering all the information youll need to include in your communications to college coaches. Your NCSA Recruiting Profile is a great place to keep all your important recruiting information. When communicating with college coaches, dont forget to include a link to your profile so they can easily view everything they need to see to conduct their initial evaluation of you. Key information includes:

  • Your highlight or skills video
  • Your best athletic statsverified, third-party stats from a combine or other event are preferred
  • Academic information, such as GPA and ACT/SAT scores if applicable
  • Contact information for you, your parents and your club/high school coach, plus the contact information for any personal trainers that you have
  • Schedule of where and when youll be competing throughout the upcoming season

Recommended Reading: How To Recover An Old Email Account From Google

Come Up With A List Of Possible Colleges

Coming up with a list of REALISTIC possible colleges to play basketball at is probably the HARDEST, but most important step. Its extremely difficult because the majority of parents and players are not very realistic about the level at which they or their player can potentially play.

Realistic is the key word here. Were not talking about colleges that a player dreams about playing at. Were not talking about the Dukes, Kentuckys, Arizonas, North Carolinas, UCLAs, etc. of the world. These schools pretty much have their recruits locked in by the time players are in 9th or 10th grade, and theyre all top 50-100 players.

So, for the rest of the players, how do you come up with a realistic list of colleges at which you could potentially play?

Firstly, do not ask mom and dad . Instead, ask the high school coach, AAU coach, local scouts, etc. the level at which they think the player can play.

It may be DI, DII, or DIII. Depending on the answers a player gets, he or she should then start doing some research and come up with a list of colleges that they are interested in.

How To Prepare For And Respond To A Phone Call From A College Coach

Before the call, research the school and program and prepare questions for the coach. It can also be helpful to practice the call with a family member or friend to work out any kinks. After the phone call, the athlete should follow up with an email letting the coach know they enjoyed the conversation. Include any additional piece of information the coach may have requested over the phone, as well as any questions the recruit didnt have a chance to ask on the call.

Don’t Miss: Yahoo Homepage Restore

Helpful Examples For Emailing College Coaches

By Jason Smith, NCSA Director of Recruiting ServicesAugust 14, 2018 12:05 pm

By Jason Smith, NCSA Director of Recruiting Services | August 14, 2018 12:05 pm ET

USA TODAY High School Sports has a weekly column on the college recruiting process. Here, youll find practical tips and real-world advice on becoming a better recruit to maximize your opportunities to play at the college level. Jason Smith is a former NCAA DIII athlete and college coach at all three division levels. Jason is just one of many former college and professional athletes, college coaches, and parents who are part of the Next College Student Athlete team. Their knowledge, experience, and dedication along with NCSAs history of digital innovation, and long-standing relationship with the college coaching community have made NCSA the largest and most successful athletic recruiting network in the country.

If you havent already guessed, recruiting involves a whole lot of emailfrom introducing yourself, following up, and then responding to college coaches. It can be pretty daunting, especially when youre not exactly sure what to say.

But a well-crafted email can be the reason you receive a second evaluation and stay top-of-mind with college coaches. So, putting a little extra effort in writing them is definitely worth it.

Make An Impression And Demonstrate Your Passion

Emailing college coaches: HOW to make it personal ...

Its time to get a coachs attention. Youre excited about his or her team and want to make sure youre on the radar. Reaching out with an email is an easy way to let the coach know you as a person and an athlete. Some of what you write in your emails will depend on your sport and your year of high school, but the basic idea is the same for everyone: Help the coach remember you and your passion.

Also Check: How To Recover Gmail Emails Deleted From Trash

How Many Coaches Should I Be Contacting

As many as possible. If you dont get your information in front of a coach youll never know what could have been.

First youll need to determine what level fits you best and put together some target schools.

For example, there arent too many 64 centers that could play for Duke basketball or 511 offensive linemen that could play for Clemson football.

Dont sell yourself short, but dont waste time reaching out to coaches that probably wont be interested.

Once you have an idea what level is best for you then you can start aggressively contacting college coaches.

I recommend to the families I work with that they reach out to at least one new college coach everyday. This takes 5 minutes and is easier than doing a bunch in one sitting.

Message Templates To Send To College Coaches

With RecruitChute, getting in touch with college coaches has never been easier! However, knowing what to say may be a bit of a challenge. How much information should you put in the first message? What are the important highlights that you should include? Should you have different messages for each coach?

Thankfully, RecruitChute has found the best formula on how to message coaches from introducing yourself, sending a follow up message, and responding to a college coach. It can be an easy process once you get the hang of it!

We also threw in a couple of examples of what messages can look like! Of course, if you dont like what you see, make it your own! The most important part of messaging a college coach is that your personality shines through the screen.

Read Also: How To Print Emails

Phrases That College Coaches Hate To Hear During The Recruiting Process

Doug Samuels

There are certain phrases that, when said by a recruit have the unique ability to make college coaches cringe, and squirm with discomfort and hesitation. Some of them often foreshadow trouble down the road, while others often reveal a recruit’s true character and desires

Earlier today, I reached out to a number of assistant coaches, coordinators and a few head coaches from a variety of levels from NAIA up to major college football, and asked them the types of things that they hate to hear from high school prospects and coaches, and while they provided a variety of answers, many of their responses were along similar lines.

After compiling the responses, here are the 12 phrases that coaches say irked them the most.

1)“My grades are good. I’ve got about a GPA” – A recruit, OR “He’s an outstanding player, but his grades are going to be an issue.” – A coach Very few things are more frustrating than really liking a kid’s athleticism on the field, hearing he’s a great person, and then finding out he doesn’t have the grades to get into your school. It doesn’t matter how crazy about the kid you are if he can’t get past admissions.

3) “I’m pretty sure that I run about a 4.4 40” – A recruit The chances of a high school kid ACTUALLY running a 4.4 second 40 are incredibly rare, but the number of kids that THINK they run a 40 yard dash in the area of 4.4 seconds is incredibly common across all levels.

Got one you feel like is missing? Email me at or hit me on Twitter .

Popular Articles

Related Stories

Stay on top - Get the daily news in your inbox