What To Say In Thank You Email After Interview

Sample Interview Thank You Email/note #:

How to Write a Thank You Email After the Interview & WOW Them!

Hello < Interviewers Name> ,

Thank you for taking the time to interview me < yesterday/Friday/etc> . I enjoyed our conversation about < specific topic you discussed> and it was great learning about the < Job Title> position overall.

It sounds like an exciting opportunity and a role I could succeed and excel in. Im looking forward to hearing any updates you can share, and dont hesitate to contact me if you have questions or concerns in the meantime.

Best regards,

< Your First and Last Name>

This is a short, casual email thats best for modern industries like tech, e-commerce, digital marketing, etc.

This type of short message also makes an ideal thank you email to a recruiter or HR person after a phone interview or other first-round interview. At that stage, you dont need to be sending a lot of detail in your thank you letter you simply want to give thanks and reaffirm your interest.

And modern companies dont want to see a ten-paragraph, formal thank you letter that takes ten minutes to read. In fact, it might make them want to hire you less because theyll doubt whether youre a fit for their company culture. Thats why I recommend keeping your message short and genuine, like the sample above.

Even if its a second- or third-round interview, this type of very short, concise thank-you email can still be effective. Heres an example of the type of message Id personally send if I were job hunting right now:

Offer To Provide More Information

You can also inquire in your thank-you note if you haven’t already during your in-person interview if the interviewer needs any additional details from you, and about the timeline for a hiring decision. Try not to repeat your first note too closely. If you have additional points to make, you should, but its fine to keep your note short and to the point if you don’t have a lot to say.

Three Templates For A Perfect Interview Thank You Email

    If you want to create a strong professional brand and leave a lasting impression with employers, you need to master the post- interview thank you email.

    As soon as you leave a job interview, its best to follow up with a sincere, professional, and engaged thank you email. Make sure they know you appreciate their time and attention in meeting with you!

    Before we dig into the mechanics of a great interview thank you email, though, know this: sending an email is not a replacement for sending a handwritten thank you note to your interviewer. I always advise folks to do both after an in-person interview. But it will take a day or two for your beautiful thank you card to arrive on your interviewers doorstep. Email has the advantage of delivering an instant dose of gratitude to the people who have the power to give you the job of your dreams.

    When writing your post-interview thank you email, keep these three things in mind:

  • Keep it short: You dont need to compose a long letter. Busy professionals already have too much email to read. So keep it short and sweet.
  • Keep it professional: Focus on the topics you previously discussed with the interviewer. This isnt a time to go into personal details.
  • To help you out, I built three email templates for you to follow. Use these templates as a guide to build your own personal rockstar thank you email to send after job interviews!

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    Use A Proper Greeting

    In the case of a follow-up thank-you note after a remote interview, you have already spoken with the person to whom you are addressing your email. Whether you had a remote interview on the phone or by way of a video conference, you should take note of how you addressed the interviewer at that time.

    If you begin your conversation by addressing them formally , but they then instructed you to call them by their first name, it is acceptable to continue to do so when you send a follow up thank you email. However, if the subject was not addressed specifically in the interview, using formalities and their last name is still appropriate.

    Key Mistakes To Avoid

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    When writing your post-interview thank you email, avoid these common mistakes.

    Writing snail mail

    Avoid a thank you letter. While some resources suggest that the wedding planning industry and legal industry still appreciate handwritten letters, we live in a fast-paced digital age . An email can get to the interviewer quicker.

    While they are both considered a very traditional industry, it’s best to focus on writing an email within 24 hours of your interview. A handwritten note sounds nice.

    Most modern companies use email now, it’s best to use email versus mailing the note.

    Waiting too long

    Anything past 48 hours is too long. And doesn’t show enthusiasm or passion that the interviewer is going to be looking for.

    Pro tip! Send the email immediately after the interview is complete. It’s not too eager, contrary to what you might think.

    Not following up

    Didn’t hear back from the interviewer about the next steps in the interview process? Then follow-up to the thank-you email and ask to get an update on the status of the position and the job placement.

    A follow-up message should be sent if you haven’t heard anything from the prospective employer within 3 to 5 business days.

    Writing a long email

    Keep the message short, it should be only a few sentences. Using your own voice, rather than following some type of script. Provide information that can help with the hiring decision, but don’t be pushy!

    Not leaving a good impression

    Using an informal greeting

    • Dear

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    The Importance Of Following Up

    Following up with the people you communicate with during each stage of the hiring process shows that you are grateful and excited about the position. This will likely help to increase your chances of getting to the next interview, and eventually receiving an offer.

    Writing a thoughtful follow-up expressing your enthusiasm about the job, thanking the reader for their time and including anecdotes from your conversation shows strong soft skills. Because soft skills are more difficult to teach in the workplace, candidates that show respect, communication and active listening skills will be highly sought-after by employers. It will also make you a more memorable candidate as you will have had more communicative touch-points than those who did not send a follow-up.

    How To Write A Thank You Letter After An Interview

      Although recent surveys show that most employers seem to be happy receiving a thank you by email, this is the thank you that you put into an envelope, add a stamp, and drop off at the Post Office.

      For the employer, this note is a sample of your work.

      Keep it short , but personalized.

      Typically, as with email, you send a separate thank you to a each member of the employers staff who interviewed you. Also send a different thank you to an external recruiter, if one referred you to the job.

      Jump to:

      NOTE: If an external recruiter referred you, ask them which thank you is most appropriate for the employer, including whether email is appropriate and acceptable by this employer.

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      Dont Bring Up Interview Mistakes

      What about if you flubbed an answer in your interview? Is the thank-you email a place to explain yourself, clarify a mistake you made, or provide a better answer than the one you gave in the heat of the moment?

      In most cases, you shouldnt bring it up at all, experts say.

      Dont remind an interviewer of negative aspects of an interview, Jensen said. Finish on a positive note.

      Manoske thinks it depends on the severity of the flub. He gave an example of a recent client of his who gave the interviewer an incorrect number . In her follow-up email, she briefly mentioned, I meant to say its X, not Y.

      That was one word, and it was so obvious, you didnt want to leave it out there, Manoske said. In general, Im 80 percent in agreement with the idea of, if I flubbed one, I dont want to bring it back.

      How Do You Respond To An Interview Thank You Email

      Thank You Email After Phone Interview – Get To The Next Round Using This #1 Template (in 2020)

      Here are a few steps to follow when answering a professional thank you email:

    • Respond as soon as possible. Reply to a thank you email within 24 hours of getting it if possible.
    • Start with an acknowledgment.
    • Describe how you benefited from the situation.
    • Keep it short.
    • Use a personable and professional tone.
    • Firstly, How do you thank someone for considering you for an interview?

      Generic thank you note

      Dear , I want to thank you for taking the time to interview me for the position. Im confident that my experience in and my proven track record in will make me an excellent employee. Thanks again for your consideration.

      Then Should interviewer respond to thank you email? Should You Write A Thank You Note To Interviewer? The simple answer is yes. Even if the interview did not go as planned, sending thank you emails are a quick way to build potential contacts in the long term.

      Actually How do you write a thank you email to multiple interviewers?

      Here are seven key steps to write a great panel or group interview thank-you letter:

    • Get contact information.
    • Create a simple and appropriate subject line.
    • Personalize your salutation.
    • Show your appreciation in the opening paragraph.
    • Reference something unique to that interviewer.
    • Reiterate your qualifications in the body.
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      Printed Thank You Notes

      A word-processed note printed by a computer printer is usually acceptable in most organizations today. Its also usually much more legible.

      Choose the format that seems most appropriate for the organization unless your handwriting is illegible. If no one can read your writing, use your computer to send the printed version.

      See the sample printed and handwritten thank you notes below on this page or the Sample Job Interview Thank You Email for comparison.

      Sample #3 Email And Hard Copy Combination

      Subject line: Thank you for the Project Manager interview

      Hello Patricia Smith:

      Thank you very much for taking the time to talk with me earlier today. Our conversation about the Project Manager role and ZYT Corps future initiatives was exciting and inspiring.

      I feel my previous experience managing similar user experience projects and exceeding customers expectations would make a valuable impact on the team and to the role. The job sounds exciting, and I think I would be an ideal candidate, thanks to years of experience managing projects with distributed teams.

      Thank you again and I look forward to hearing from you after youve completed this weeks interviews.


      City, State Zip

      Dear Patricia Smith,

      Thank you for taking the time to speak with me about the Project Manager position today. As I mentioned in my email, I enjoyed our conversation and learning about some of the key initiatives ZYT Corporation is working on to enhance your users online experience. Your commitment to your customers is refreshing and inspiring.

      The future goals for the project management team fit very well with my background and my experience leading distributed teams. Additionally, in my last role, our team reconfigured our banking app to increase customer satisfaction by 10%. I strongly believe I could draw from my previous experience to make an immediate impact at ZYT.



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      Keep It Short And To The Point

      The hiring manager is probably busy, so you want to make sure your follow-up email is quick and easy for them to read. So keep it brief a few short paragraphs is a commonly prescribed length.

      That said, make sure the reader can tell you put time and effort into your email. Even though its short, it shouldnt read like it was dashed off as an afterthought.

      I Really Blew Itinterview

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      Dear < insert interviewers name> ,

      It was wonderful meeting you earlier today. Thank you so much for setting aside time from your busy schedule to interview me!

      I really appreciate being considered for < insert job position> . I wanted to electronically provide you with my portfolio please find it here: < insert portfolio URL>

      Additionally, a former manager will be reaching out regarding my best project. Looking forward to hearing from you, and hope you have a great day!

      Best wishes,

      < Your full name> < Your contact telephone number>

      Interviews dont always go as planned. Were all human! Luckily, a follow-up can make up for some of the information you missed during the interview. Use the opportunity to bolster your application by sending a link to a relevant portfolio. You may even want to contact your reference to ask whether they could help you out.

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      Group Vs Panel Interview

      A panel interview is an interview format with several interviewers and one candidate. In a panel interview, each interviewer will ask questions from their unique background that pertains to their role at the company. The panel is typically made up of people from teams you will be working with in the position. Panel interviews are typically used to get in-depth information about the candidate from several different perspectives for an important or competitive role.

      Read more: How to Succeed in a Panel Interview: Tips and Example Questions

      Because a panel interview consists of multiple interviewers, you have more people to impress. A panel interview thank-you letter provides a simple but effective way to express gratitude to all the individuals you met with. Its best to create individual thank-you letters or emails for each participating interviewer. . For this to be successful, it is important to collect their contact details so you can send a befitting thank-you letter after the interview.

      For panel interview thank-you letters, its advisable to include unique angles from the conversations you had with each interviewer. That creates more connection and shows your genuine level of interest in the position. Since all the interviewers have a say in the hiring decision, this gives you more leverage to get the role.

      Read more: How to Succeed at a Group Interview

      General Tips For A Thank You After Interview Email

      Ask for a business card or contact information from every person who interviews you and send a thank you email to each one of them.

      Customize the email for each person, as they may forward the emails to each other, and you want to make sure you dont get caught just sending boilerplate emails where the only difference is the name of the recipient.

      Here are some general tips about what to include in your thank you after interview email:

      • Thank them for their time.
      • Highlight what you like about the job opportunity.
      • Highlight what you like about the company.
      • Recap your main skills and attributes.
      • Follow up on anything that you said that youd get back to them on.

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