What To Say In Interview Thank You Email

Example Interview Thank You Email #:

How to Write a Thank You Email After the Interview & WOW Them!

Hi Daniel,

Thank you for your time yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of customers youre trying to attract.

Im confident that I can take what Ive learned at < Current Employers Name> and step into your role and be successful, so Im eager to hear your feedback when you have a chance.

Dont hesitate to contact me in the meantime if you have any questions or concerns.

Best regards, Biron Clark

However, if youre in a more traditional or formal industry, or if you want to send a thank you note in the mail rather than email, one of the next two thank you note examples will be better.

When To Send Your Thank

It’s best to send your thank-you email message within the first 24 hours of your first interview being complete. Even if that means you took your interview on a Friday.

Presume the interview took place at 3pm on a Friday. Send an interview thank you note immediately after the interview.

The hiring manager might have more interviews to perform. Regardless, they’ll see your email and it can help to show enthusiasm and excitement for the job opportunity.

Wrap It Up With More Appreciation

Ending on a note of thanks shows that you genuinely did intend for the email to be taken as a show of gratitude in good faith following your remote interview.

Reiterate your thanks and then use a respectful sign off such as Sincerely or Warmest Regards followed by a comma and your name.


Again, I sincerely appreciate your time.

Thank you again for your time.

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How To Write An Interview Thank You Email/note

  • Begin with a professional or formal greeting
  • Thank the interviewer and tell them that you appreciate their time spent during the job interview
  • Mention something specific you talked to them about in the interview, that you enjoyed learning about, so they know that this interview thank you note is written specifically for them
  • Reaffirm your interest in the position and tell the reader that you look forward to hearing about the next steps in the hiring process
  • Tell the interviewer that they should feel free to contact you if they need any additional information or have follow-up questions in the meantime
  • Optional: Include something to reaffirm that youre confident you can perform well in this role and explain why
  • If you interviewed with multiple people in a single day and want to thank them all, send a separate thank you note to each for a more personalized feel
  • Note that step #6 isnt 100% necessary to include in a thank you note or thank you email after an interview, but is a nice touch to add.

    Youll see these steps in the interview thank you note/email examples below, so dont worry if youre still not sure what to write!

    As one final tip before we move on, I recommend you ask each person for their business card after an in-person interview, so that you have their email address and name saved!

    Why Should You Send A Thank

    40 Thank You Email After Interview Templates

    An interview thank you note is an excellent addendum to your CV and cover letter. But if you are still having doubts about an appreciation emails relevance, check out the potential benefits:

    Showing appreciation is an act of common courtesy.

    If not for anything, you should thank the board for the opportunity after the interview. You should also thank the recruiter or interviewer for spending their time to share the companys goals with you.

    The letter allows you to reaffirm your candidacy.

    When you write an appreciation email, it reminds the recruiter about you and your unique skills. You should understand that recruiters in massive companies interview tons of candidates for a vacancy, and your unique appreciation letter distinguishes you from others. And by the way, you can add extra information that you forgot to mention during the main interview.

    It puts you in a pole position to land the job.

    Recruiters often reach an impasse when choosing candidates. And this deadlock often triggers the elimination process to find out the best-suited candidate to fill the position. With your appreciation email, you can tip the scales in your favor instantly.

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    What To Include In A Thank You Email After A Phone Interview

    There are many elements you should include when constructing your thank you email after your phone interview. These can help you stand out and capture the attention of your interviewer. Some common sections to include in your thank you email are:

    • Subject line
    • Opening sentence thanking them for the opportunity to interview
    • A statement explaining why you’re the best fit for the position
    • Any additional comments regarding what you previously discussed in the interview
    • Extra information you were unable to discuss in the interview
    • A message stating you look forward to hearing from them
    • Your signature and any additional contact information

    Sign Off With Gratitude

    Weve gone over good email signatures for during the coronavirus pandemic before, but nows a good time to review solid basic sign-offs for emails.

    Basically, just keep it simple. Express your gratitude again and get out of their inbox.


    • Looking forward to our next steps,
    • Thank you for your time,
    • Thanks again, and best wishes,

    Go plug-and-play these little modules together and youve got yourself a nice thank-you email to send after your remote job interview!

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    Second Interview Email Samples

    Subject Line: Jen Smith Interview Thank You

    Dear Mr. / Ms. Last Name:

    It was a pleasure meeting you on and discussing the position at . I really appreciate the time you took to interview me for the position.

    Thank you for the opportunity to meet everyone on the team and asking them questions about the position. The more I spoke with you and the team, the more I was convinced that my past experience and passion for makes me a strong candidate for this position.

    Currently, my schedule is flexible and knowing your urgency to fill the position, I would like to discuss the next steps at your earliest convenience. Feel free to reach out with any questions or concerns. I look forward to hearing from you soon.

    Thanks again for your time and consideration.

    Thank you,

    Subject Line: John Doe Thanks for Chatting about

    Dear Mr. / Ms. Last Name:

    It was great meeting you for the second interview today! Ever since my first discussion with , I have been enthusiastic about the chance to work as the with .

    I am confident that the experiences and skills I built up in have helped make me a great fit for this exciting position.

    If you have any follow up questions or need clarification on my resume, please feel free to reach out – I am happy to answer!

    I really appreciate the time you took to interview me today and look forward to hearing from you.

    Thanks again for your time and consideration,

    John Doe

    An Interview Follow Up Email That Stands Out

    How To Write A Thank You Email After An Interview & IMPRESS THE INTERVIEWER

    A personalized thank you letter helps you stand out.

    Refer to what was discussed in your conversation to reinforce your interest in the opportunity, says Kelleher. Cheung agrees that it is important to Not give platitudes applicable to any position and every company.

    If youre doing many interviews, write down a few notes after each one while everything is fresh in your mind. That way, you can accurately reference discussions and key points in your interview follow-up email.

    Cheung also advises candidates to, Discuss what makes you better, for the position. Think about areas where professors or internship supervisors said you excelled. For instance, if youre a candidate for an accounting position, bring up any awards or compliments from performance appraisals that are relevant to the position.

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    Short Interview Thank You Email Example

    A short thank-you note is great for any type of interview. Including a zoom or in-person interview.

    Dear Rob

    It was really awesome meeting with you today and discussing the role of Software Engineer at Apple.

    From our conversation, it sounded like functional leadership was a big part of this role. And I feel I could make a valuable contribution to those efforts. My previous experience at Facebook makes me well-prepared for this.

    I’m attaching my resume, references, and a few URLs to check out my work.

    Let me know if I can be helpful and look forward to moving the process forward. Feel free to contact me if you have any questions. Or if you need additional information, don’t hesitate to ask.

    Thanks so much, Rob!

    Sample #3 Email And Hard Copy Combination

    Subject line: Thank you for the Project Manager interview

    Hello Patricia Smith:

    Thank you very much for taking the time to talk with me earlier today. Our conversation about the Project Manager role and ZYT Corps future initiatives was exciting and inspiring.

    I feel my previous experience managing similar user experience projects and exceeding customers expectations would make a valuable impact on the team and to the role. The job sounds exciting, and I think I would be an ideal candidate, thanks to years of experience managing projects with distributed teams.

    Thank you again and I look forward to hearing from you after youve completed this weeks interviews.


    City, State Zip

    Dear Patricia Smith,

    Thank you for taking the time to speak with me about the Project Manager position today. As I mentioned in my email, I enjoyed our conversation and learning about some of the key initiatives ZYT Corporation is working on to enhance your users online experience. Your commitment to your customers is refreshing and inspiring.

    The future goals for the project management team fit very well with my background and my experience leading distributed teams. Additionally, in my last role, our team reconfigured our banking app to increase customer satisfaction by 10%. I strongly believe I could draw from my previous experience to make an immediate impact at ZYT.



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    How Long Until You Hear Back After The Second Interview

    The hiring manager will often provide a specific date by which they will contact you by. If that date has passed, feel free to send a follow up email to get an update.

    If they failed to mention a specific date or timeline, give it a few days before reaching out.

    Informational Interview Thank You Email Samples

    Thank You After Interview Email

    Writing a thank you note for an informational interview is pretty easy and straightforward. However, there is a fine line between being appreciative and dramatic. Similar to writing a grad school interview thank you letter, many people make the mistake of being too thankful in writing that instead of building rapport, you invite annoyance.

    Check out these proven thank you email templates to stay on the safe side.

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    Email Each Person You Interviewed With Individually

    Today, especially with many people working remotely due to the coronavirus pandemic, it’s enough to email a note to your interviewer rather than try to track down a mailing address. Make sure to get each person’s full name and email address in order to send a follow-up within 24 hours of your interview.

    To personalize your message, refer back to any small talk you two had during the interview, any commonalities you share or something about how your roles would work together directly if you join the team.

    “Incorporate what you can into that note to remind them of the rapport you were building, and also to jog their memory about which candidate you are if they were interviewing a lot of people,” Augustine says.

    Strictly Virtual Position Interview

    Dear < insert interviewers name> ,

    Thank you so much for setting aside the time to interview me!

    I really appreciate being considered for < insert job position> , and Im looking forward to learning more about life as a virtual employee at < insert company name> .

    If you have any further questions, please dont hesitate to reach out. I hope you have a lovely day!

    Best wishes,

    < Your full name> < Your contact telephone number>

    As remote working becomes more popular, chances are that you may have had a virtual interview. Communication is key to remote working teams. Therefore, sending a thank-you note to demonstrate your communication skills is essential.

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    Second/final Interview Thank You Email Example

    After a second and potentially final interview, it’s best to follow up and show interest in moving forward with the job offer. In this third sample email, it’s best to recap the entire interview process.

    Dear George

    I want to say how incredible the entire interview experience has been. We’ve had the opportunity to cover what the company is looking for. How the job title is going to differ from other positions.

    During this entire process, I have been nothing but extremely impressed with the team.

    Wanted to reach out and tell you I appreciate what we’ve done together.

    I look forward to hearing from you and the team after you’ve had the opportunity to review me as a candidate.

    If there’s anything else I can provide, please let me know. I would be happy to speak with the HR representative who is running this placement if there’s anything I need to answer.

    Thanks again, George!


    When To Send After Your Job Interview

    How to Write a Thank You Email After an Interview ( a Template!)

    Um, now. If sending via snail mail, write and post the letter immediately after the interview. If youre emailing, by the end of that day is preferred, but within 24 hours is a must. You want the note to get there while theyre still talking about you. They could be making the decision in the next few days, and if they get your thank you earlier than the other candidates, it could put you one step ahead.

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    The Benefits Of Sending A Thank

    Sending a thank-you email has a couple of important advantages over the old-fashioned, paper-and-ink variety of thank-you letter.

    With an email, for example, you can do more than remind your prospective employer of your qualities and skills: You can actually show them by including a link to your online portfolio, , or professional social networking profiles.

    You’ll also have the opportunity to mention anything you wish you had said during the interview, but didn’t get the chance to discuss.

    Sending an email immediately after or within 24 hours of a job interview is crucial if the hiring manager will be making a quick decision.

    Ideally, your note will reach the interviewer prior to a hiring decision and while your meeting is still top of mind.

    What To Include In A Thank

    Here are the basic points you should include in just about any thank-you note you send after an interview, and a few optional ideas:

    • Express thanks for the interviewers time.
    • Briefly reinforce why youre interested in the job and why youd be a good match.
    • Consider adding something that you and the interviewer discussed while getting to know each other that makes the thank-you email more personal.
    • Offer to answer any questions they might have.
    • Add relevant examples of your work, or suggest a solution to a company problem that came up during your conversation.
    • Close your email by reiterating your appreciation for the interview and asking about next steps.

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