What To Say In A Follow Up Interview Email

What To Do If You Didnt Send A Thank You Email

Job Interview Follow Up: What to Say in Your Interview Follow Up Email

If you didn’t send a thank you email, dont worry! Simply follow these steps to send a thank you email retroactively:

  • Open with a kind greeting.
  • Thank the interviewer for their time at the interview.
  • Make a note of something that happened, such as a joke or a notable moment.
  • Make it clear that youre still excited about the opportunity.
  • Offer references or your availability for additional questions.
  • Close with gratitude.

You can also consider this example thank you email as a resource or template:

Hi ,I wanted to take a moment to thank you for your time yesterday. I enjoyed our conversation about and the position I interviewed for sounds like an exciting opportunity. Im looking forward to hearing from you once the decision is made, and please dont hesitate to contact me if you have any questions or concerns whatsoever!Thanks again for taking the time,Your Name

If the interviewer replies to your thank you email or follow-up email and says they don’t have an update for you, you can also use these two example emails as a template for your own email to reply to the interviewer:

Hi ,Thanks for getting back to me so quickly, and thank you for the update! Ill be available until you make the final decision. Please let me know if there is anything I can do to help or need more information.Take care and thanks again,Your Name

Enter The Relevant Information In The Subject Line

The subject line briefly shows what the content of the email involves. It gives the hiring manager an idea of what to expect throughout the body of the email. Be sure the information in the subject line is clear and concise. Here are several examples for subject lines you can use in a second follow-up email:

  • Inquiring about position status

Two More Tips For Following Up

If you follow the advice above, you will have great emails to send after any interview from a phone interview to a final stage in-person interview.

However, there are also a few other tips I can share that will make the process easier and help you get the job:

Tip 1: If youre still not 100% confident about your emails after reading the information above, have a friend or family member look at your follow-up email to give feedback.

They can double-check everything and tell you if it sounds polite and clear, or whether something sounds off!

Tip 2: End each interview by asking when you can expect to hear feedback. Simply say, When can I expect to hear feedback, and who will be in touch?

Sometimes its normal for it to take one to two weeks for a response after your job interview. For example, maybe you were the first person they interviewed and they need to talk to a couple of other candidates before making a decision.

So this tip will save you a lot of stress because youll know whether its time to follow up or not, and you wont be worried if youve gotten no response after a couple of days.

While you wait for feedback, you can read these signs your interview went well or badly.

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Example Thank You Email After The Initial Interview

Subject Line: Enjoyed our conversation re.

Dear Ms. Williams,

I appreciated the opportunity to interview with . It was fascinating to learn about the impressive list of operations is involved in.

After learning more about , I am interested in being a member of your team. Im excited about the opportunity to help . I believe that my experience in will align perfectly with goals and trajectory.

Please let me know if I can give you any further information or if you have questions about any aspect of my experience and work history.

Sincerely,

Sample Thank You Email Template #2

Thank You After Interview Email

Hi Kevin,

Thank you for meeting with me at your office this afternoon.

I enjoyed hearing about the companys long-term goals related to the development of your latest software features. It was also interesting to hear how the software engineering department will go about adding them to their roadmap.

seems like an interesting place to work with the many exciting projects youre working on.

I feel my experience programming with Python would be a great addition to your team. Several of the projects I have worked on using Python should help close the skills gaps you mentioned.

I would relish the opportunity to work with you and your team. Im excited to see what the future holds for the software development team.

If you have any further questions or need anything else to move the process forward please let me know.

Regards,

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Start By Choosing The Right Subject Line

The best subject lines in your follow-up email are clear, concise and convey appreciation for your interviewers time.

Here are the best interview follow-up email example subject lines:

  • Thank you for your time,

  • Great speaking with you today!

  • Thank you for the opportunity

  • Thank you!

  • I appreciate your time and advice

  • Follow up regarding

Be Patient After This

If you still havent gotten a response at that point, Id be patient. Theres a chance that an important person in the hiring process is on vacation, or that the person youve been emailing is extremely busy, sick, etc.

So I recommend waiting a minimum of 48-72 hours at this point, and in some cases, a full week is better to wait.

Sending another follow-up sooner than this wont help you get the job. So try to focus on other tasks in your job search while waiting to ask for an update again.

Once you do feel its time to take things further, heres who to email and how to write the email

Pick the next logical person in the company to email.

For example, if you were emailing an HR person before, try the hiring manager or somebody in the department youve been talking to in your job interviews. Or vice versa if youve emailed the hiring manager multiple times with no response, then try checking in with HR, a recruiter, or another relevant contact within the company.

Since this is a brand-new email thread, youll need to write a subject line. I recommend keeping it simple and using one of the example subject lines that I shared earlier in this article.

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Include A Call To Action

How many times have you received a text that left you unsure of how to reply? I bet you ended up sending nothing. It is no different with emails.

To get a response, craft your follow-up email in a way that makes it easy for the recipient to respond. That starts with explaining why you are emailing, concisely and directly, and a call to action.

Make it clear what you want from the recipient. Do you want them to call you back? Fill out a form? Set up a meeting? Be specific.

It is also helpful when you distill your preferred response to a single word or short phrase.

Prompt To Take The Next Step

How To Write an INTERVIEW FOLLOW UP EMAIL! (The PERFECT Follow Up Email after a JOB interview!)

To close the thank-you note, encourage the hiring manager to take the next step in the hiring process. Reference what you learned during the interview to complete this section since you may need to provide references or complete a second interview to get the job. For example, you can write, Please don’t hesitate to contact me to arrange a follow-up interview.

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Add A Professional Closing

Im sure we dont need to tell you exactly how to close your letter.

As a professional with experience, you probably use a favorite closing for your work emails.

That said, if the closing is Cheers, choose something a bit more professional for this one.

A few generally accepted closings include:

  • Thank you again

Putting it all together, here are examples of how each of these interview follow up emails might look.

How To Conclude Your Interview Follow

In the sample emails above, youll notice a mix of different ways of signing off and concluding the email. You can choose whichever option sounds natural for you, as some are more formal than others.

Heres a complete list of good, reliable options for how to end your interview follow-up email :

  • Thank you for your time and consideration
  • Sincerely
  • Thanks so much
  • Thanks

You can also decide whether to write your first and last name or just your first name. Choose based on your previous interactions with the hiring manager or employer, and what you feel fits with the industry and company culture.

If youve been exchanging emails with the hiring manager on a first-name basis, you can just sign your email with your first name.

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General Tips For A Thank You After Interview Email

Ask for a business card or contact information from every person who interviews you and send a thank you email to each one of them.

Customize the email for each person, as they may forward the emails to each other, and you want to make sure you dont get caught just sending boilerplate emails where the only difference is the name of the recipient.

Here are some general tips about what to include in your thank you after interview email:

  • Thank them for their time.
  • Highlight what you like about the job opportunity.
  • Highlight what you like about the company.
  • Recap your main skills and attributes.
  • Follow up on anything that you said that youd get back to them on.

Writing The Perfect Thank You Email After An Interview

Hereâs exactly what to say in an interview follow

Are you wondering if you need to send a thank you email after an interview? The answer is always yes. A hiring manager has never said, I was considering hiring this candidate but she sent a thank you email after I interviewed her and Im no longer interested in moving forward. Its never happened. However, that is not to say you will not be judged or that it could not be used against you in the hiring process, but your thank you email would have to be egregious for it to negatively impact your hiring process.

Its very common for a thank you email to be weighed in the application process. In some cases, its a dealbreaker.

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Example Of A Thank You After Interview Email

You can copy and paste the message below to create your own message. Be sure to edit, customize, and proofread your message before sending it.

Subject: Thank You Interview Follow Up

Dear ,

Thank you for taking the time to interview me today for the Financial Analyst position at CFI Education Inc. I really enjoyed discussing the opportunity with you and think it would be a great fit for both of us.

One of the main things that stood out to me was the great culture at CFI. I can easily see myself fitting in with the team and thriving in that kind of work environment.

Additionally, the companys mission of helping anyone become a world-class financial analyst really resonates with me, and Id be excited to help support that mission.

Once again, thanks for your time and consideration. If theres any additional information I can provide you with to help with your decision, please let me know.

Include A Sentence About The Position

After the greeting, include a sentence stating the role you applied for, which helps the hiring manager recall the exact details. Since hiring managers typically interview several candidates per day, you can include the date and location of your interview to help them remember you. You can also write about a memorable portion of the interview, such as connecting with the hiring manager on a mutual hobby or interest.

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Why Send A Follow

Sending a follow-up email after an interview is often expected and can benefit your application in several ways. For one, it gives you the opportunity to reaffirm your interest in a position and to underline the value you would add to the company you are interviewing with. Moreover, it helps you to make a good impression on the hiring manager, showing that you are thoughtful and appreciative.

Thank You After Interview Email Best Practices

Follow-Up Email After Interview? | Follow-Up Email After No Response | Q& A Roundup

Here are some general best practices for writing your interview thank you message:

  • Send the email within a few hours of the interview.
  • Be polite and professional in your language.
  • Highlight things you liked about the job, company, culture, and mission statementMission StatementA mission statement defines what line of business a company is in, and why it exists or what purpose it serves.. (You can use this opportunity to elicit a reply to your email by turning things around by writing, Id be interested to hear what you think are the companys core values.
  • Mention your skills and strengths that best match the job opportunity and what you learned from the interview about what the company is most looking for from the person who is ultimately chosen to fill the position.
  • Dont appear overconfident by sounding as if you just assume that you got the job.
  • Be sure to actually say the words, thank you.
  • Offer to answer any additional or follow-up questions the interviewer may have.

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A Guide To Effective Post

Once your interview is over, you can breathe a sigh of relief. The most challenging part is over! Now, all you have to do is sit back, relax and wait for the response. The ball is entirely in their court⦠right? Not so fast. While itâs definitely true that the hardest part is over, thereâs still work to be done to ensure that you stay on top of your interviewersâ minds. In this guide, weâll share interview follow-up email templates that will win over recruiters and hiring managers and benefit your application.

Judging Based On Personal Preferences

As humans, we tend to like people who share our personal preferences and interests, such as music, sports, television shows, lifestyle choices and other behaviors that aren’t relevant to the job.

While interviewing, keep in mind that liking the same TV shows is not related to job performance. Interviewers should not let “being like me” unconsciously sway their judgment. Remain as objective and focused on the job qualifications as you can, especially while determining if the candidate is a good culture fit. This is where it can be helpful to have multiple interviewers speak to the same candidate you can all compare your thoughts on personality and culture fit to reach an objective decision.

Sammi Caramela and Chad Brooks contributed to the reporting and writing in this article. Some source interviews were conducted for a previous version of this article.

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