What Are The Worlds Most Secure Email Providers In 2021
Are you looking to prevent having your email read by others, or having your emails turned over to authorities? In this article, I discuss the top secure email providers.
Its common for most users to have a few free email addresses registered at Gmail or Yahoo dating back several years satisfied with its features and functionality.
To many users, a less-protected email provider is harmless, because they feel like they have nothing to hide. And the likelihood of someone looking into their email is considered to be negligible by many.
Although you might have nothing to hide, that doesnt mean you should ignore any form of email protection. Companies like Gmail, Yahoo, and Outlook will hand over your email data to the U.S. government without hesitation.
In addition, what most users dont realize is that, when you create an email account at Gmail, you also allow Google to scan your emails for keywords. based on the scan results and analysis of all your email data.
Obviously, its not like Gmail and Yahoo are completely unprotected and insecure email providers. But, there are quite a few other email providers that offer highly advanced security features.
These less-popular email providers offer high-end security and encryption features, as well as much better protection of your online privacy overall.
Remember, when you arent paying for a product or service , you are the product.
What Is Secure Email And How It Works
Back when email entered limited use in the 1960s and 1970s, security wasn’t anyone’s top priority. Today, our security requirements are radically different, yet email hasn’t changed all that much. The internet email message format, as it’s defined by RFC 5322, specifies a syntax for text messages that are sent between computer users, but it doesn’t deal with encryption or any other means of preventing unauthorized access to personal information exchanged via email.
Over the years, many technical workarounds to ensure better privacy of email communication have been implemented by email providers, and several secure email services have emerged, offering high levels of privacy and security.
All best email service providers today have implemented transport level encryption using TLS, which is a cryptographic protocol that provides communications security over a computer network. Without TLS, the communication between email servers is transmitted as plain text, and anyone with relatively rudimentary knowledge of computer networks can intercept it and read it.
However, most secure email providers go a step further and offer full end-to-end encryption, meaning the data is encrypted and decrypted only at the endpoints. In practice, end-to-end encryption allows you to encrypt an email at your end and send it to someone using a secure email service without any possibility of the email being decrypted by the secure email service.
Why Do You Need A Secure Email Provider
To understand why secure email is essential, lets look at what happens when you send emails from a standard provider like Gmail.
Its not that Gmail has no security features. Emails sent from Gmail use Transport Layer Security encryption to encrypt messages in transit between your computer and the server.
Once they reach the server, Google encrypts the data at a network level. But Google itself has access.
It no longer reads your emails to serve you ads, as it did before 2017. But Google still scans the content of your emails to provide features like Smart Reply.
Its also easy for Gmail or other providers to give third parties access to your emails.
So now your email is leaving Googles server and traveling to its destination. If the recipients email provider also uses TLS, the email will continue to be protected in transit as most major email services do.
However, if the recipient doesnt use TLS, the email will be unencrypted and easy to intercept.
And even if the email is protected in transit, it may not be safe once it reaches the recipients email server. Some email providers dont encrypt emails on the server at all.
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How To Use Popular Email Providers In A Secure Manner
At the end of the day, popular email services like Gmail and Yahoo! Mail provide unmatched convenience and usability. With Gmail, you even get access to a full suite of productivity apps like Docs and Sheets. While some of the secure providers listed above are catching up in terms of functionality, most of us would still prefer using a popular service like Outlook.
Weve identified a few measures you can take to make your email account more secure and private, even without switching to a secure email service provider. These are:
These steps should help you continue to use your favorite email service provider without being overly concerned about the security and privacy of your inbox.
What Is The Best Secure Email Service
With so many different types of users, there is no single best secure email service that will be the top choice for everyone.
While some may prioritize maximum security and strong encryption, others may want convenience and simplicity with user-friendly apps for all devices.
Here are just a few factors to consider when switching to a secure email provider:
- Jurisdiction Where is the service located and how does this affect user privacy? Where is your data physically stored?
- PGP support Some secure email providers support PGP, while others do not use PGP due to its vulnerabilities and weaknesses.
- Import feature Can you import your existing emails and contacts?
- Email apps Due to encryption, many secure email services cannot be used with third-party email clients, but some also offer dedicated apps.
- Encryption Are the emails end-to-end encrypted in transit? Are emails and attachments encrypted at rest?
- Features Some features you may want to consider are contacts, calendars, file storage, inbox search, collaboration tools, and support for DAV services.
- Security What are the providers security standards and policies?
- Privacy How does the email service protect your privacy? What data is being collected, for how long, and why?
- Threat model How much privacy and security do you need and which service best fits those needs?
The goal of this guide is to help you find the best secure email solution for your unique needs.
This list is not in rank order.
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Best Free Business Email Accounts
Most business owners have at one point or another wondered whats the best free business email. The truth is that free business email services are not made equal. Ideally, you want your free business email service to have a powerful spam filter, be easy to use, offer plenty of storage space, integrate with other business tools, and be extremely reliable.
Thats a pretty big ask even if you have money to spend on a paid business email accountlet alone a free one. To help you find the best email for small business free of charge, weve put together a list of the top 10 best free business email accounts. All you have to do is pick the one you like the most and register.
Get rid of email clutter and simplify email management with Clean Email.
How To Choose A Good Secure Email Service Provider
It can be difficult for users to understand and differentiate between the services offered by secure email providers. To simplify this process, weve identified the important features that you should look out for in a secure email provider:
- Encryption standards you should check whether the provider offers end-to-end encryption. Specifically, you should take note of the standard of encryption, with OpenPGP being the gold standard.
- Location the country in which your provider is based is important because domestic privacy laws determine how easily government agencies can access confidential mail in your inbox. Additionally, nations have entered into alliances, such as the 5 eyes, to share data between them.
- Usability the user interface and cross-device functionality that a service provider offers, are important as they determine how easily and seamlessly you can secure your mail across devices.
- Price and features before deciding which secure email provider to use, you should assess the plans they offer and the different features provided in each plan. Be sure to check if the providers offer a free plan or a money-back guarantee.
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Top 5 Free Email Service Providers
For many startups and small businesses, sometimes there just isnt room in the budget to try out multiple email solutions. Thats why were opening with this list comparing five of the best free email service providers.
Each of the providers listed below has one specialty they excel in. We recommend trying the one that most align with what you need. If you end up loving it, then you can always upgrade to a paid account later.
- No feedback channel
- Delayed responses, as support team based out of Australia
Fastmail really only excels in one area allowing for multiple aliases. If youre part of a business that has a high volume of online interactions with multiple customers, this might be the right option for you. If this scenario doesnt match your circumstances, then we recommend any of the other paid alternatives.
Fastmails service is a powerful, privacy-focused alternative to other business email providers. Migration from G Suite was easy, and support has been nothing but fantastic.
Who It’s Best For
- Businesses that need ultra-reliable business email and productivity tools in one
- Those who prioritize safeguarding their email and information from hackers and viruses, given its advanced security features
is the supercharged version of Gmail for professional use. What makes Google Workspace stand out is that it not only includes top-notch professional email using your domain name, it also comes packed with modern productivity and collaboration tools from Google Docs to advanced admin control and hundreds of the best third-party email apps and tools for just $6 per user, per month.
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Dreamhost Tiered Email Pricing & Features
|Connect a Domain You Already Own|
DreamHost is one of the best business email providers for those who want an ultra-affordable business email solution. It offers low-cost, email-only plans for just $1.67 per month, giving small businesses and solopreneurs with low email volumes a high-quality option. However, it also offers unlimited email addresses and unlimited storage for a fixed monthly fee of $2.95 per month, making it a steal for large businesses in need of many email addresses.
What Is A Hosted Email Service
Email isn’t going away any time soon. Despite a rise in adoption of collaboration-based communication platforms such as Microsoft Teams or Slack, 86 percent of professionals prefer to use email for business purposes. How companies host, store, and distribute their emailâthat’s the area that has undergone a massive transformation. Businesses are veering away from costly onsite email servers running products such as Microsoft Small Business Server and looking instead to the cloud with hosted email solutions. Businesses of all sizes have realized the wisdom of going with a scalable and secure hosted Software-as-a-Service solution with guaranteed uptime that breaks down pricing into flexible, per-user charges.
Running in-house email servers does provide more control and wider customization as well as tracking and compliance for small to midsize businesses . But they require specialized on-site IT staff as well as the need to manually manage and support both hardware and software. A third-party hosted email service matches many of the advantages of in-house email without the expensive initial investment. The ability to manage the number of users, access the latest security protocols, and enjoy ease of connectivity and deployment of hosted solutions makes it a viable and competitive option.
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How Does Secure Email Work
The defining feature of a secure email is end-to-end encryption. It means that there’s no way for the mail service or a third-party to decrypt your message only the recipient can do that. On the contrary, any regular email provider like Google can read your emails and make them easier to get for hackers.
PGB and S/MIME are the most common choices for encryption. PGP combines both symmetric and asymmetric encryption while S/MIME uses certificates that must be signed either by a local or public certificate authority. Using a certificate ensures that you are the sender of the email and that nobody has tampered with it.
Due to the encryption, neither hackers nor the government can peek into your message or metadata, such as email addresses.
Most Secure Email Service Providers For Privacy In 2021
So, now you know what to consider before opting for any secure email service provider. But of course, it will take a lot of time for you to keep analyzing the bulk of available email services on these parameters.
So, to save your time, below are some of the most secure email providers to choose from.
The list contains both the free and paid providers. So, you can pick any one of these top 15 best email services to protect your email privacy.
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Google Microsoft Zoho Rackspace And More
You can’t get around how crucial email is to your business . But picking your email provider is a big deal.
Your email host will handle most of the technical details, like allowing you to send mail , filtering for spam and phishing scams, storing files, and in some cases, providing a whole suite of productivity tools like calendars or contact management.
To help you figure out which email provider is best for your needs, we compared and tested the biggest email hosting services and settled on the eight best providers for a variety of use cases.
Best Email Service Providers For Small Businesses In 2022
Kelly is a former Google Tech Entrepreneur and Apple Developer who has counseled businesses of all sizes and growth stages. You can find her expertise across Fit Small Business in , business website, and business trend content.
This article is part of a larger series on Business Email.
Getting a professional email address with your domain name is easier and cheaper than ever. Which service is best depends on your business needs, from the number of accounts you need to the size of the attachments you send. To find the five best business email providers for your small business, we weeded through dozens to determine which live up toand even exceedtheir marketing claims to be the best.
Here are the five best business email providers for small businesses:
- : Overall best business email provider for businesses of all sizes
- Zoho Mail: Best bare-bones business email that connects to your own domain for free
- Bluehost: Best for new businesses just starting out as plans come with everything needed to build and maintain an online presence for one low monthly price
- Office 365: Best for businesses that frequently send large attachments
- DreamHost: Best business email for unlimited email addresses with month-to-month billing options
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