What Is Email Address Example

Rule 9 Experiment And Choose The Best One

What is email address example?

The opportunities to spice up your email address in some way are endless. Let us introduce several business email address examples that are common in business.

We take an imaginary user with a full name Andreas Turbin who works at the MakeMyDay Company. Lets take a look at what option he may choose for a proper professional email account.

    Sometimes, the best option isn’t the most obvious one. That’s why you need to test a variety of different ones before you find the most appealing professional email address. The best way to do so it to put your address to an A/B test.

    All these rules on creating a professional email account are not aimed at restricting your imagination or creativity. Obviously, there are some cases when business people need to express a certain degree of individuality in any aspect, including their email address.

    However, in most situations, professionalism means the exclusion of extra features and inclusion of strict and accurate data – your first and last name.

    It doesnt make you any less unique just more professional.

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    Originally published February 14, 2018, updated September 28, 2021

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    How To Understand Email Analytics

    Weve talked before about the importance of analytics in web copy, and email is no different.

    Every email service provider Ive ever worked with provides complimentary analytics.

    Though theyre all important, the three most important are open rate, click-through rate, and unsubscribes. Lets break down each one and see what there is to learn from it.

    First, your open rate explains how many people open your emails. Its based on a single invisible tracking pixel that loads when someone clicks on your message.

    When looking at open rates, itll usually tell you how well youve built your relationship with readers. Ideally, people are excited to read your emails and open them quickly.

    If your open rate is low, it usually means you have a lot of unengaged subscribers. You need to work harder on providing value and managing expectations. Here are a few tips on raising your open rate.

    Next, your click-through rate, or CTR, shows how many people clicked on a link in your email.

    If your CTR is low, it means that your message is either not targeted enough, or simply not getting through. In this case, focus on improving your copy.

    Finally, your unsubscribe rate tells you how many people have clicked the unsubscribe button at the bottom of your email.

    If your unsubscribe rate is high in relation to your opt-in rate, then youve passed the point of building value and writing good copy youve got some serious work to do.

    Of course, the key here is paying attention.

    Send An Introduction Email

    For example, heres a basic welcome email from Airbnb to a new host. It explains the basics of the process and what you can expect to receive from Airbnb.

    Spotify sends out a similar email that confirms the subscription and lets them know what they can expect.

    Almost all email service providers give you the option to create an automated welcome sequence, so take advantage of it.

    The initial follow-up email should be sent immediately as a way to introduce yourself and detail what you plan on doing with your new subscribers email address.

    Its better to be long-winded and detailed than it is to be quick and unobtrusive, but if you can pull off quick and concise, then more power to you.

    From here, its simply a matter of living up to their expectations.

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    Benefits Of Choosing Google Workspace To Create Professional And Customized Email Addresses

    To be fair, Google Workspace is not the only tool you can use to create professional and customized email addresses for your business. Today, the world is full of WordPress hosting companies that you could use for the same purpose .

    These companies guarantee you limitless customized email accounts.

    However, Google Workspace trumps these companies and their services on many fronts. For example, it is not as unreliable, restrictive, insecure, and isolated as the other services.

    Other than that, its also important to remember that Google Workspace is just as much a product of Google as Gmail, which has close to 1.5 billion active email users per month.

    As for Google Workspace, it boasts of a user base featuring more than 4 million businesses. Over 80 million educators and students also prefer Google Workspace.

    Other benefits associated with this service include:

    • Guaranteed professional email address for your business
    • Insurmountable security and spam filters
    • 30GB of storage, which is twice what you get from your free Gmail account
    • Allows you to manage your emails even when you are offline
    • Easily accessible anywhere on mobile, web, or tablet
    • Grants each user up to 30 email addresses

    Gmail Vs Yahoo Vs Outlook Selecting The Best Email Service Provider:

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    Before coming up with a professional email address for your personal or business needs, I will suggest you to pick a good email client which suits your unique requirements. For example: Gmail, Yahoo Mail, Outlook, AOL, and Mail.com are some widely used free email clients.

    You would want to choose Gmail because its powered by Google and enjoys a seamless integration with all popular Google apps like Docs, Drive, Calendar and Hangouts. Similarly, you may want to prefer Outlook because of its clean and modern User Interface. Andif you are really concerned about your privacy, you may also want to try ProtonMail, the worlds largest end-to-end encrypted email service developed by CERN and MIT scientists in Switzerland. I will also suggest that you read this good post on Hubspot where they have reviewed the 11 best email accounts for 2021. This will help you choose an ideal email account based on your preferences and requirements.

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    Rule #: Create A Professional Email Address Signature

    Even seen a gorgeous, professional email address signature at the end of an email you received, and wondered how on earth it was created?

    Now compare the beautiful email signature above to this outdated eyesore:

    Theres no need to ask which one is going to impress you more

    And that is true of your prospective clients too.

    OK, but how do I create a professional email signature?

    Quite easily, actually. You may have thought you need to be some kind of tech guru to use complicated HTML. However, what makes an email signature truly a piece of art, and more importantly, a powerful marketing and sales tool, is a signature generator, and one of them is Wisestamp.

    Wisestamp offers free email signature templates granted, the free ones have less functionality than premium versions, but free is a start, and will give you a professional email address signature.

    All you have to do is add the necessary contact information and the generator spits out a signature that works with other third-party email service providers like Gmail, Microsoft Outlook, Macbook and others. Your new signature can work with any other service if you get the HTML version of it, but that incurs a cost.

    The dashboard of Wisestamp. It takes a few seconds to generate a professional email address signature.

    If you use your email account often and impressing recipients with a professional email address signature will help secure more business, paying for an email signature generating service will be worth it.

    Verify Your Domain On G Suite

    Now that youve gone through the entire setup process, Googles G Suite will require you to verify your ownership of the domain.

    Heres the 5-step process of verifying your domain name:

    1. Add Meta Tag

    First, youll be required to add Googles verification meta tag to your domain name on your homepages header section.

    You can simply use the Insert Headers and Footers WordPress plugin to add the meta tag effortlessly.

    To do this, log in to your WordPress admin dashboard, install and activate the plugin. Then, navigate the Settings section on the left navigation menu and locate the Insert Headers and Footers option.

    Now, copy the meta tag and paste it into the header section, as shown on the screenshot above, and save. Then go back to the G Suite setup page and check the I added the meta tag to my homepage box.

    If youre using a theme like GeneratePress, you can skip installing the plugin and use their elements feature to add the code to your websites header.

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    2. Open your domains control panel

    The next step is to open your domain names control panel. To do this, log into your hosting account cPanel and check the I have opened the control panel for my domain box as shown below.

    3. Delete the existing MX records

    Scrolling down, you will see another radio button like the screenshot below:

    4. Create the new MX records

    Next, you will need to create new MX Records.

    5. Save the MX records

    Read Also: How Do I Recover Deleted Emails From Gmail

    How Do You Whitelist

    Whitelisting is a quick, one-time-only task to ensure the sender of an email gets added to the recipients address book or safe senders list.

    Usually, all you need to do is open an email message and verify the sender can be trusted:

    Here are simple instructions on how to ensure that future emails get delivered straight to the inbox, in some of the most popular email clients:

    How To Choose A Professional Email Address

    What is eMail address example?

    In order to maintain consistency while creating the email accounts, and to ensure that every employee has a professional email address, you need to plan and determine the format in which you want the email addresses of users.

    Some of the most popular and commonly used formats of email addresses are as follows:

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    Create A Business Email Address Using Hostgator

    HostGator is a super affordable hosting company that gives you free business email accounts with any hosting plan.

    Just like with Bluehost, you dont need to have a website ready. You can sign up for today and start using your free business email with your domain.

    OK lets start by choosing a plan.

    Step 1: Choose a HostGator Plan

    HostGator plans are also very affordable for any business thats just starting out.

    Head to HostGator and click Get Started to see the plans.

    All of these plans are shared hosting plans. If youre not sure what that means, read our article on .

    Heres a quick look at what youll get on these plans:

    Hatchling
    UnlimitedUnlimited

    You can see that HostGator gives you more storage on its smallest plan compared to Bluehost. The renewal price on the Business plan is a little more expensive than HostGator.

    All plans include a free domain for the first year.

    Be sure to check the plan comparison on the HostGator website before deciding which plan to buy. Then click the Buy Now button to continue.

    All set? Great! Lets sign up for your domain.

    Step 2: Choose Your Free Domain

    HostGator gives you a free domain with any hosting plan. You can use the domain for your free business email account right away.

    Search for the domain you want in the search box and press Enter. If your domain is available, HostGator will mark it with a green label.

    Now you can scroll down and fill out the rest of the order form. You can safely uncheck the Domain Privacy checkbox here:

    Common Practice For Group Emails:

    To have a professional communication practice, it is recommended to have generic email accounts based on various function groups in the organization, based on their work nature. The following are some of the standard generic email accounts, that every organization uses for various organization functions.

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    Addresses Are Not Case Sensitive

    What this means is that if someone registers the account , itll still be read by the system as They can sign up for other services with JANEDOE or jANEdOE , but theyll still receive email at Email servers read addresses the same way as long as the letters and numbers match up case doesnt come into play at all. This is the case across providers such as Gmail and Yahoo.

    How To Choose A Professional Email Name Address For Common Names

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    Choosing a professional email address is much tougher than choosing a simple personal email address. You need to create an business email address you need to make sure it is professional and doesnt look spammy.

    The best way to get your professional email address is to invest in a domain because that looks more professional and you can use any username you like for different purposes.

    When you create a professional email address on your own domain, you are free to choose whatever username you wish, even for your team members or a separate one for each separate purpose of email.

    Professional email address examples:

      Recommended Reading: How To Start An Email To A Professor

      Tip Number : Lets Personalize It Now

      Another clever idea to come up with the best email names ever is to add a personal touch to your usernames. For example, you may try to add personal prefixes like hey, lets+mail, this+is, its, say+hi+to, say+hello+to or I+am to your first name, last name or even your nick name. Look at the following screenshot for examples:

      Still out of luck? Damn! Move on to Tip number 5.

      Keep Your Subject Line Casual And Friendly

      One trick is to not capitalize the email subject line, as it can make your emails look too formal.

      For example, when I look at a subject line like the one below from Frank Kern, my spidey-sense goes up. I can see that the sender is trying very hard to get my attention. And I usually assume they are trying to sell me something and I lose attention.

      You dont want your recipients to feel the same way. Instead, you want the subject line to feel informal. It needs to look like a friend sent it. As people are more likely to open emails from friends.

      Also, capitalizing every word might land your email in the spam folder.

      As we mentioned, using brackets in the subject line can increase open rates. So, use them to highlight the most important bit. You can also use emojis as they can increase open rates as well.

      A good example of a well-written email subject line with an emoji is this one I received from Mike Pearson of Stupid Simple SEO.

      You can also see that Mike only capitalized the first letter and used only four words. The line is very brief. This should generate a lot of curiosity.

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