What Is An Email Client

Gmail Free Email Client

Client Vs. Web Mail
  • Supported Platforms: Android, iOS, Web, macOS, Windows, Linux

If you are looking for the best email clients this year, Gmail sits at the top of the list for many. Gmail is compatible with a variety of platforms and has many useful features for both personal and business use.

It has an easy to use interface which makes it very popular among users. Features like cloud storage and sharing make data handling and storage extremely easy.

With a variety of packages and features like video conferencing and voice communication, it can be rightfully called one of the best email clients .

If you are looking for something that will allow you to collaborate easily with your team members, you should consider exploring the features of G Suite business packages. One of the interesting features is that it also offers hardware add-ons to ensure a better experience.

How Many Email Clients Are There

There are many different email clients and services, each with its own interface. Some are web-based applications, some are stand-alone applications installed directly on your computer, and some are text-based applications. There are also variations of many of these email clients that have been designed specifically for mobile devices such as cell phones.

Mail And Calendar For Windows 10

TheMail and Calendar app for Windows 10 will satisfy the needs of a lot of people simply because its free and built right into Windows 10. It supports Microsoft 365, Exchange, Outlook.com, Gmail, Yahoo!, and other popular email accounts.

Overall, its a basic email program, though. If your only needs are sending and receiving email, but otherwise, it wont satisfy any of your needs. You cant set up message filters, for example, email groups or templates. It also lacks such features as Snooze and Schedule Send. The only people who use it are those who dont know how to install other applications or cannot due to company policy.

Also Check: Making Html Email

What Is An Email Program Or An Email Client

An email client or an email program lets you compose, send, receive and manage email messages. There are tons of free and commercial email clients in the market and I am sure you would be familiar or would have at least heard of Outlook Express, Outlook, Thunderbird No? Well, thats where this article will help you.

The Differences Between Webmail And Email Clients

Best Mail Program For Mac With Multiple Accounts ...

Even though they have different names, Webmail and Email are basically the same things. They both serve the same purpose: to send emails, file attachments, access a calendar and store a contact list. However, they do have two important differences: how they are accessed and how to recover lost emails.

As discussed above, Webmail is accessed through web browsers only, whereas Email Clients are accessed through desktop programs. So, if you find yourself in a position where your email is no longer accessible what do you do if you have a Webmail account or an Email Client account?

You May Like: How To Send A Large Video File Through Email

Email Client May Be Better For You If:

  • You have multiple email addresses with different domains, and you need the ability to manage emails from each one as individual addresses but all in one place .
  • You need access to your emails offline.
  • You prefer to back up your email regularly and/or you have limited email storage with your email provider. When you access your emails using an email client, you are essentially downloading your emails from the mailserver to your computer. As long as you didnt specify to save a copy of the email on the mailserver, the email will no longer be kept on the mailserver, thus freeing up server space.
  • You need integration with desktop apps like Dropbox, Cloudapp, your calendar or other tools.
  • Retrieving Messages From A Mailbox

    Like most client programs, an email client is only active when a user runs it. The common arrangement is for an email user to make an arrangement with a remote Mail Transfer Agent server for the receipt and storage of the client’s emails. The MTA, using a suitable mail delivery agent , adds email messages to a client’s storage as they arrive. The remote mail storage is referred to as the user’s mailbox. The default setting on many Unix systems is for the mail server to store formatted messages in mbox, within the user’s home directory. Of course, users of the system can log-in and run a mail client on the same computer that hosts their mailboxes in which case, the server is not actually remote, other than in a generic sense.

    Emails are stored in the user’s mailbox on the remote server until the user’s email client requests them to be downloaded to the user’s computer, or can otherwise access the user’s mailbox on the possibly remote server. The email client can be set up to connect to multiple mailboxes at the same time and to request the download of emails either automatically, such as at pre-set intervals, or the request can be manually initiated by the user.

    The JSON Meta Application Protocol is implemented using JSON APIs over HTTP and has been developed as an alternative to IMAP/SMTP.

    Also Check: Send Long Videos Through Email

    The Email Client Has A Paid Subscription

    There are a few email clients that come with free trials and use, however paid email clients are more likely to be continually developed and updated. When an email software is free, what you see is what you get for a long time.

    Most email clients that come for free leave it up to the users to code or customize as they like, but the framework and interface stays the same, and if something goes wrong, you have little to no support.

    Email clients with paid subscriptions ensure that users get new tools, functions, app integrations, support and then some on a yearly basis if not shorter. This doesnt mean that you should pick the most expensive email client, but keep in mind that price should also be a factor when selecting a good email client if youd like to access more up to date features.

    Now lets dive into the details and features of the four most commonly used email clients:

    Which Email Clients Are Your Subscribers Using

    How to configure email client like Outlook

    Each time a subscriber opens an email sent with Campaign Monitor, we keep track of which email client theyre using. You can see this in the Reporting section of your account under Email Client Usage.

    Heres an example:

    In the example above, understanding that the majority of subscribers are viewing the email in Gmail and on iPhones will help you optimize your email design for the most opens and click-through rates on mobile devices.

    For instance, knowing your specific users email clients will help you choose the best length for your email subject lines: Youll want your subject line to be between 41 characters to 70 characters for Gmail.

    Familiarizing yourself with todays top email clients allows you to learn the limits of each and design your next email with these limitations in mind this means no more worrying about images not displaying, subject lines getting cut off, or spam filter surprises.

    Instead, you can feel in control of your email marketing campaigns.

    Read Also: Where Can I Go To Print An Email

    Support For Collaboration And Consolidation

    Some email clients offer built-in support for collaboration. They allow you to share your account with other people, or consolidate multiple email accounts in one overall platform.

    Depending on how you work, how many accounts you have to manage, and other factors, this could be a high priority for you.

    The Email Client Provides App Integration

    A good email client allows you to integrate the apps you use the most during your day-to-day activities to help you be at your most productive. The email client software should allow you to manage your email workload without moving from app to app. An email client should come with one or more of the following app integration options:

    • Internal team communication apps, like Slack
    • Social media apps, like Facebook or Instagram
    • Time management apps like Toggle and
    • Writing apps, like Evernote or Medium.

    Recommended Reading: How To View Archived Emails

    So How To Email Clients Work

    In order to send and receive messages, the only thing an email client requires is that you have those email accounts configured in the program. For instance, in Windows Live Mail, the latest email client from Microsoft, you can setup Hotmail, configure Gmail and add and setup web site email accounts in a couple of minutes you can find detailed step by step instructions on this web site, simply click on the link above.

    Once email accounts have been configured, you can start composing, sending out and receiving emails. Since messages from all accounts arrive at one place, you dont have additional programs, like web browsers, cluttering your work space.

    Most email programs come with their own bells and whistles allowing you to dress up your email messages using stationery and pictures, apply fancy signatures to emails you compose or reply to, add smilies and much more.

    Outlook For Microsoft 365

    5 Best Email Clients for Windows 10

    Included with a Microsoft 365 subscription, Outlook is one of the oldest applications available on any platform. Even though it shares the same name as the older version, the current Outlook is a lot different than the one businesses used in the early 2000s.

    Outlook is included for free with a Microsoft 365 subscription, and it works with Microsoft Outlook/Hotmail email, Gmail, Yahoo, iCloud, and more. It consists of several features aimed at business users with a detailed calendar, detailed task manager, and a contacts manager.

    One of the most popular Outlook features for Windows is the plan your day feature with calendars. You can see multiple calendars at the same time side-by-side or combined into a stacked overlay view to help you see availability across all of your calendars.

    Also Check: Where Do I Find My Icloud Email

    What Can I Do With An Email Client

    The email client lets you read, organize, and reply to messages as well as send new emails.

    To organize email, email clients typically offer folders, labels, or both. An integrated search engine lets you find messages by details such as senders, subjects, times of receipt, and content.

    In addition to email text, email clients also handle attachments, so you can send and receive computer files via email.

    Google Android Was Ranked #6 In Email Market Share When Stats Were Recorded In August 2021

    Google Android, a mobile device by Google, comes it at number sixe. With mobile coming back strong as device where subscribers are consuming email, a clean rendering in the inbox is more important than ever. In research, we saw that the Gmail mobile app sent nearly three times as many updates for Android devices as they did for Apple devices during the same time. With 25 updates in five months, the inner workings of an Android users Gmail app changes every six days, so previewing all emails with a tool like Litmus Test is crucial.

    Don’t Miss: Video To Large To Email

    Outlook Was Ranked #4 In Email Market Share When Stats Were Recorded In August 2021

    Microsoft Outlook is often the de facto email client for most businesses. Microsoft changed the rendering engine used to display emails from Internet Explorer to Microsoft Word with the release of Outlook 2007leading to a regression in what HTML and CSS could be used in email campaigns. This change is a source of frustration for email designers, as it lacks support for many widely used HTML tags and CSS properties, so testing email campaigns for this client is extremely important. Litmus currently tests for the most popular versions, which consists of 13 separate versions of Outlook.

    The Email Client Has Basic Email Management Functions

    5 best email clients for Windows PC users

    Integrations and apps are great, but a good email software comes with ready to use built-in email management functions.

    Good email clients come readily made with email management features that help you to navigate through your emails while simultaneously helping you to be more productive in your inbox. Basic email management functions include:

    Adding Filters to Your Inbox

    An email client should give you more autonomy over your inbox by allowing you to create smart filters. Creating filters to allow you to know automatically what emails are important, spam or to be sent to a specific folder in your inbox for later viewing.

    Archive Unwanted Emails

    Your email client should allow you to do some occasional spring cleaning with archiving features to get rid of unwanted emails.

    Snooze Emails for Later

    Modern email clients should allow you to snooze emails for later to avoid distractions or have a more productive inbox flow.

    You May Like: Mass Delete Email Iphone

    What Is An Email Client

    • Tweet

    In short, an email client is a computer program used to read and send electronic messages. An email client isn’t the same as an email server, however the latter is the hardware that transports and stores mail centrally for an email provider’s many users. An email client, by contrast, is what a single user like you interacts with. Typically, the client downloads messages from the server for local use and uploads messages to the server for delivery to its recipients.

    What Is A Webmail

    A webmail is a web-based email service that allows you to use email features using your website browser.

    Most email services provide a webmail app as an interface for managing email. But you can only manage emails associated with this particular email service. For example, Gmails webmail allows you to manage Gmail accounts only.

    This email provider can be a third party or a site provided by your ISP. You can access email features, and the website provider provides extensions.

    These are the top features of using webmail services:

    • Easy access without downloading software. Unlike email clients that you have to download to access, you can use a webmail provider without the need for software installation.
    • Access emails only via the internet. As the name suggests, web mail can only be accessed via your webmail website browser. This means that youll always need an internet connection in order to access the full features of your emails.
    • Access emails within your web browser. Webmail allows you to access your emails when browsing your website provider, for example, Google and Gmail.
    • Emails can be backed up in the email server. Webmails are automatically backed up by the email server or website provider, so you dont have to manually backup your emails.
    • Emails are automatically scanned for viruses by the service provider. When using webmail your emails and their attachments are automatically scanned by the website service provider.

    Also Check: How To Start A Email To A Professor

    Ms Outlook Powerful Email Client

    • Supported Platforms: Android, iOS, Web, macOS, Windows
    • Price: $6.99 per month

    Microsoft Outlook comes as a package deal with Office 365 which means when you buy Microsoft Outlook you will also get some Office apps depending on the package you are choosing. If you want Microsoft Outlook for personal use the personal package at $6.99 per month will work well for you.

    However, if you are looking to have business emails or a custom domain name the Business Essentials and the Business Premium packages will be more suitable for you. Business Essentials package does not include Office Apps.

    With team communication tools and the ability to manage invitations and conduct meetings, Microsoft Outlook makes a great email client for professional use.

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox