How To Use Google Workspace To Set Up Your Professional Email Address
Now that you understand the many benefits of using Google Workspace to set up a professional email address, your next task is to sign up for this service.
To do this, you have to create a Google Workspace account.
Before doing that, however, you would need to be ready to pay a monthly fee of $6 per user.
Google Workspace offers you a free trial period of 14 days. Use this offer well to acclimatize to its numerous helpful features.
Do not forget to settle on your preferred plan too. Click the Get Started button under your preferred plan on the Google Workspace website.
The next step is to enter your preferred business name.
Input the number of employees working for you as well as your country location too.
Next step is to put in your personal contact details.
Remember to select a domain name on the next step too. Alternatively, use the one you already have.
Business owners who register new domain names have to pay a separate additional cost, though. Once you are through with all these steps, you should be ready to create your user account for Google Workspace.
The username you choose here would act as the initial professional email address for your business. Do not forget to choose a strong password too. With this in mind, it would be wise to select a username that you have no problem using as the business professional email address.
If you follow these steps faithfully to the end, you should have little difficulty in creating your Google Workspace account.
Rule : Avoid Anything Unprofessional
Everyone has a private life. Would you be willing to receive personal information to your business mailbox and vice versa? No.
The same relates to electronic mail. Avoid any references to race, religion, sexual orientation and age like johnfromsixties, Your professional identity might be drastically different from your personal one. There should be a clear line between the two.
Creating A Business Email Address With Gmail
Sign up with G Suite, it costs $5/month each year. It costs $50/month if you pay annually. It also offers a 14-day trial period during which you can test-drive everything and decide according to your choice.
It includes all the commonly used features, i.e. Calendar, Drive, Gmail etc. But this time its for your business. Check for the most suitable plan for your website from the G Suite Website.
Next, enter your country, the number of your employees and the name of the business.
The next step will ask your personal information and contact details.
Next, choose a domain name. If you already have a domain name then check Yes, I have one I can use. If you want to register a new domain check, No, I need one. registering a new domain will charge you extra.
If you are using the existing one, then you will be directed to the verification process for the domain name.
A new domain name would ask you to pay the registration charges for a new name. The cost of a new domain name is usually displayed and the lowest one is $14.99.
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A Few More Things To Consider
Managing a new email address doesn’t have to be a headache. But keep these tips in mind:
1. Your Display NameWhen your contacts see your message in their inbox, they’ll see your display name first. Be sure to use your professional name so you’ll be recognized.
2. Other Times to Use Your Professional Email AddressThese include communication with any
- Professional associations
All of these people are in your business network, too.
3. Your Day JobDon’t use your work email address for a separate business. You’ll run the risk of having to change your contact information when you change jobs.
4. Document SharingIf you use a site like Google Docs, sign in with your professional email address to create and edit documents. The same goes for scheduling or workflow management sites where your email address becomes your username.
5. Multiple Email AddressesThese can help you create a more professional face for your company when managing clients.
Consider creating separate email addresses for different departments:
These department don’t have to exist. Some business owners use separate emails to reassure clients that they’re contacting the right person, even if it’s actually the same person.
6. ConsistencyWhen creating an email address for each employee, make sure they’re all the same format:
This looks much more professional than:
Avoid Vague/Spamy Terms
How To Write A Professional Email
Email is one of the most widely used forms of communication both in and out of the workplace. Because of its speed and efficiency, you will likely use email in some capacity no matter your role or industry. You can write professional emails for a variety of reasons. For example, you might need to recap an important meeting, exchange information, relay an important update, or send a letter of introduction.
A well-composed email provides the recipient with a friendly, clear, concise and actionable message. Learning how to write an email that meets all of these criteria can take practice.
Consider the following tips and best practices to help you write effective, professional emails: Identify your goal, consider your audience, keep it concise, proofread your email, use proper etiquette and remember to follow up.
Best practices: Identify your goal, consider your audience, keep it concise, proofread your email, use proper etiquette and remember to follow up.
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Why Is It Important To Create A Professional Email Address
Chances are incredibly high that you will email potential and existing clients regularly. Its often the first stage of networking and building a relationship online.
That makes your email address a crucial part of your brand, one that you should protect and improve as much as possible.
As a freelancer or business owner, you cant afford the first impression an email address like gives off.
First off, its hard to correctly judge who the email is from, at a glance. Second, even with a more serious email like , your email recipients have no easy way of confirming your identity.
Anybody can create a Gmail or Outlook address with any name. How can a potential client confirm that you are who you say you are unless your email address backs you up?
An unwillingness to invest in a professional email address indicates that youre not very serious about your business. Thats why you want an email address like or
Best Practices For Picking The Perfect Professional Email Address
The best email addresses keep things simple. While using your name seems ideal, many simple first-last name combinations may have already been allocated to other digital users. Or, you may have a lengthy name or one that varies from traditional spelling formats, both of which can potentially create issues.
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Youll Appear More Professional
As you may guess, a professional business email is designed to make you appear more professional. First, the person you contact is less likely to ignore your email, as your email shows you mean business. Second, your email will even look professional to spam filters, so your emails wont be marked as suspicious or booted to the spam folder.
How To Make A Custom Email Address
Now that you have a sense of some of the best professional email account ideas, lets move on to the process of making your own branded account.
Or, you can opt for a plan that uses Gmail but adds your custom domain email to it.
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Definition Of Professional Email Address
Before proceeding any further, it would be great to define what a professional email address is first.
In simple terms, a professional email address is defined as one that has your domain name or business name on it.
Essentially, these are email accounts that are not hosted on free email services such as gmail.com or yahoo.com to mention a few.As effective as those Gmail or yahoo emails are, they do not look all that professional.
How To Set Up A Business Email Using Google Workspace
Another option open to you when setting up a business email is to use Google Workspace. In this section we will show you the benefits of using Google Workspace and how you can easily set up an account.
To this end, , remains one of the most potent tools for creating professionally customized emails.
In this section well show you how to set up a professional email with Google Workspace.
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Rule #: Create A Professional Email Address Signature
Even seen a gorgeous, professional email address signature at the end of an email you received, and wondered how on earth it was created?
Now compare the beautiful email signature above to this outdated eyesore:
Theres no need to ask which one is going to impress you more
And that is true of your prospective clients too.
OK, but how do I create a professional email signature?
Quite easily, actually. You may have thought you need to be some kind of tech guru to use complicated HTML. However, what makes an email signature truly a piece of art, and more importantly, a powerful marketing and sales tool, is a signature generator, and one of them is Wisestamp.
Wisestamp offers free email signature templates granted, the free ones have less functionality than premium versions, but free is a start, and will give you a professional email address signature.
All you have to do is add the necessary contact information and the generator spits out a signature that works with other third-party email service providers like Gmail, Microsoft Outlook, Macbook and others. Your new signature can work with any other service if you get the HTML version of it, but that incurs a cost.
The dashboard of Wisestamp. It takes a few seconds to generate a professional email address signature.
If you use your email account often and impressing recipients with a professional email address signature will help secure more business, paying for an email signature generating service will be worth it.
How Can I Get A Free Business Email Address
It is uncommon to find a truly free business email. However, there are ways to get a free business email through a web hosting provider such as Bluehost, which offers free business email hosting and a free domain name with its low-cost web hosting services starting at $2.95 per month. Get the step-by-step instructions on how to get a free business email address.
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How To Set Up A Professional Email Address In 4 Easy Steps
Kelly is a former Google Tech Entrepreneur and Apple Developer who has counseled businesses of all sizes and growth stages. You can find her expertise across Fit Small Business in , business website, and business trend content.
This article is part of a larger series on Business Email.
Professional email addresses build trust and credibility, which can ultimately result in increased sales. As technical as it may sound, setting one up is easier and also cheaper than you might think. In a nutshell, all you need to do is choose an email service provider and get a domain. From there, youll follow the prompts from your chosen provider to set up your account with your chosen username and display name.
Need more insight before jumping into setting up your professional email address? Check out this article for everything you need to know about getting started with business email.
Heres how to set up your professional email address for business in four steps:
Still Using Your Embarrassing Email Address From Your Childhood Days You Might Want To Switch Before It’s Too Late
Your email address looks so small and insignificant at the top of your resume, but it’s your primary means of contact. Having a professional email address is essential in today’s job market. Believe it or not, far too many people submit their resume or application using an unprofessional email address, and this can have seriously unfortunate effects on a job search. Don’t shoot yourself in the foot before you get it in the door.
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Choose An Email Service Provider
The first step is to choose which email service provider you want to use. There are a number of professional email address service providers to choose from, but which is best for you will depend on your unique needs. To help, weve narrowed it down to the three best, based on features that matter most to small businesses and those looking for the best value for their money.
- Bluehost: Best for businesses that are just starting out and need a custom domain, professional email, and a website as it includes all for one low price of $2.95/month.
- : Best for businesses that need a complete suite of productivity and collaboration tools, in addition to professional email .
- Zoho Mail: Best for businesses that want a free business email and who do not use email heavily .
To learn more and to find which is right for you, click the drop-down box below and learn more about each of the providers.
Your Website Hosting Company
The easiest and most convenient way to obtain your professional email address is through your website host. So if you already have a website, then inquire with your hosting company about your domain email address setup. Many times, you can get this for free with a cPanel email setup.
If you dont have a web host yet, we recommend Bluehost. Its affordable and easy to set-up.
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Purchase Your Domain Name
Most business owners already have a domain name purchased for their website, but if you havent, this is the time. This domain name will replace the dreaded yahoo.com or gmail.com at the end of a business email.
Domain names can be purchased on any domain marketplace website. Some of the most popular domain creation websites are:
- Squarespace: Squarespace has domains that start at $20 per year. The biggest perk of getting your domain through Squarespace is the fact that your domain will always renew at the same rate, with no hidden costs.
- Bluehost: Bluehost domains start at $11.99 per year.
- Google Domains: If you want your business fully integrated with the G Suite once youve created your email accounts, is a convenient place to make your purchase.
When choosing the domain name, keep it relevant to your business. If youre a one-person operation, you can use your own name . You can also make the domain match your businesss name .