What Does An Email Address Look Like

Annoying You In The Process

What Does A Phishing Email Look Like

by Leo A. Notenboom

No. You have not been hacked.

From spoofing means faking the From: address on an email to make it look like it came from you. To do it, spammers dont need access to your account at all. Id say that 99.99% of the time it has nothing at all to do with your account, which is quite safe.

They only need your email address.

While your email account and your email address are related, they are not the same thing.

There are several ways a spammer can impersonate your email address and use it in the From: line of the email they send. All they need to do is craft an email with your email address listed as the sender and send it. It really is that simple. Your account need not be involved in any way.

Set Up Email Forwarding To Easily Manage Generic Inboxes

When you create special or general purpose emails to use on your website, it saves time to use email forwarding, which will automatically send emails that are sent to the generic inbox to a specific person. Email forwarding will be set up directly through your email provider, so steps will vary. Generally, email forwarding is set up through email settings.

Managing a shared inbox can be a hassle. You can avoid this headache by using a professional email tool to delegate incoming mail, such as Spike.

Free Professional Email Providers

If you’re on a budget, you can start a professional email address with a free platform like Gmail and Yahoo. You can also get a free email address through most internet providers.

Best free professional email provider: Gmail

These popular options offer user-friendly platforms and large storage limits. But there are some downsides.

  • Name AvailabilityLarge email servers are so popular that most first/last name combinations are taken, unless your name is very unique. You’ll have a hard time finding a professional email address if your name is Wei, Smith, or Garcia.
  • Public PerceptionIf you’re a business owner, email extensions like @gmail.com or @yahoo.com can make clients and partners question your business’ credibility. You may want to spend a little money for your own domain .
  • LongevityIf you ever switch providers, you’ll lose access to that email address. If your provider changes names, like in a merger, your address will likely change, too.
  • What is a valid email address?

    You can verify your email by using an email validation service.

    Willing to spend a little money on your professional email address? You’ll have a lot more control. Read on for more information.

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    Generic Contact Email Inbox

    Every business website should include contact information. However, you may not want your primary business email address displayed on your website and other mass-distributed marketing materials. To safeguard your email and reduce incoming spam, use a generic contact email inbox that can be accessed individually or automatically forwarded to one or more members on your team.

    Here are a few examples of generic email addresses:

      Business Email Tip #: Set Your Name And Profile Picture

      What Does a Professional Email Address Look Like ...

      If you are using a typical email client with your business email such as Gmail, then you can change certain settings within your email address to ensure that people can identify who you are. This includes setting up your full name, profile picture, and signature .

      This adds credibility to your name so that when customers or clients email your address, they are able to see your name and know that they are reaching out to the right person.

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      What Is A Professional Email Address

      With everything happening online and in the cloud, each of us has our own email account and use our email address for all our communications. Moreover, our email address has become our online identity and a base for all the personal and work related services that we use. Hence it is essential that we have different email accounts or at the minimum, different email addresses for personal and professional communication purposes. Our work related email address should be used only for business communications and for professional relationships.

      A business email address is the one you mainly use to communicate with your business associates, your colleagues, your customers and your partners. Only if the business email address includes the custom domain you have registered for your business, it will be a professional email address. A professional email address is the email address, used for business communications that is based on your custom domain. In other words, a professional email address is one that has your business name in it, in the form of a domain name.

      Design With Mobile In Mind

      Did you know that 54% of email is opened on a mobile device? That means over half of all email recipients are unable to read email signatures that arenât designed to scale on mobile.

      Since mobile screens are much smaller than computers, choose type and graphics that remain legible when scaled down significantly. Make sure any buttons you include are easy to tap â which means leaving some white space in between them.

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      How To Choose A Professional Email Address

      How can you make a first impression on your recipient, the second you send out an email? Well, when we consider that every second person or so decides whether to open an email or not depending on who its from. Ive got an idea…

      Just think, youve crafted the perfect resume, written a beautiful follow-up to a client, or made an attractive offer to a lead with a catchy subject line… but the recipient doesn’t see all this cool stuff. First and foremost, they see that youre writing from a personal account which is categorically not a business one.

      A professional email address gives your business a professional demeanor, ensuring the public takes your business seriously. In other words, your email address is your business brand name.

      An email address has more significance than you think. You have no power in impressing your recipient with cracking content inside your email, because they might not open it. Your email address speaks volumes about how professional you are and if somebody can trust you. Its a key to lending credibility and building trust with customers and partners.

      Well, I know youre absolutely on the edge of your seat to finally hear the answer to how can I make a professional email address?

      How Does Spam Email Know My Name

      How To Use Free Gmail With Your Professional Business Email address (2019)

      When you receive spam email you will notice that the email might mention your private email address or sometimes even your name. This information is easy to get for any experienced spammer as you can buy this information, steel it, or ask for it. People often use their real name when signing up for accounts online, interacting online, and in emails to friends.

      Did you know that the biggest risk comes from your friends putting your identity out there without even knowing it. They are probably sharing their friends lists to the world on Facebook or sharing your email when they forward on a funny email you sent to thousands of unknown people.

      Also the next biggest risk is YOU. See this article about YOU being the cyber security terrorist.

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      How To Use Your Professional Business Email Account

      You are probably used to public, free email clients like Gmail, Yahoo, and Hotmail. However, Hostgator and Bluehost will have their own webmail section for you to log in and check your email address.

      BlueHost WebmailBluehost and HostGator both have similar webmail applications that allow you to log into your email anywhere you go from your browser.

      With Bluehost, you can access your webmail client by typing in bluehost.com/webmail.

      You can also use webmail clients like Roundcube, Gorde, and SquirrelMail. These provide interfaces, IMAP folders, and calendars that you will not find with some of the other mail clients.

      HostGator WebmailThere are two ways to access your business email account once you complete setup in cPanel.

      1. Access through your cPanel dashboard.2. Access via direct link.

      To access webmail through cPanel, you will log into Hostgator and go to your hosting account, then click on Webmail.

      It is much easier to log in and browse your email using the direct link. It is also a professional link that you can provide to employees. Hostgator sets up direct link webmail as follows:

      Type in your web domain and at the end, add /webmail or :2095.

      Example: www.amazing-scooters.com/webmail or www.amazing-scooters.com:2095

      Type in your email address and password to open webmail and start browsing recent communications.

      Is Domain Name Privacy Worth It

      For most businesses, domain name privacy is money well spent. Without domain registration privacy, the contact information used to register your domain name is available publicly on the internet. This is likely to result in getting a great deal of spam, and potentially worse, website security issues. To decide whether private domain registration is best for your business, learn more about domain name privacy.

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      Why Would I Need My Own Email Address

      • Want a mail address that belongs to you or your family or your organization?
      • Don’t like the idea that your personal messages are owned by some big world wide company?
      • Want to be free to change your Internet Service Provider without worrying if your mail address will survive?
      • Don’t want a robot to scan your messages in order to detect which ad is better for you to see when you use webmail, or maybe you don’t want ads at the end of your messages?

      Generic Sales Email Inbox

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      Directing potential customers to a company-wide generic contact email address could easily make them feel their business is not valued and that they are not getting a good customer experience. Instead, direct potential customers to the help and assistance they want by providing a sales-specific generic email address.

      Here are two examples of generic sales inbox addresses:

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        How To Use Google Workspace To Set Up Your Professional Email Address

        Now that you understand the many benefits of using Google Workspace to set up a professional email address, your next task is to sign up for this service.

        To do this, you have to create a Google Workspace account.

        Before doing that, however, you would need to be ready to pay a monthly fee of $6 per user.

        Google Workspace offers you a free trial period of 14 days. Use this offer well to acclimatize to its numerous helpful features.

        Do not forget to settle on your preferred plan too. Click the Get Started button under your preferred plan on the Google Workspace website.

        The next step is to enter your preferred business name.

        Input the number of employees working for you as well as your country location too.

        Next step is to put in your personal contact details.

        Remember to select a domain name on the next step too. Alternatively, use the one you already have.

        Business owners who register new domain names have to pay a separate additional cost, though. Once you are through with all these steps, you should be ready to create your user account for Google Workspace.

        The username you choose here would act as the initial professional email address for your business. Do not forget to choose a strong password too. With this in mind, it would be wise to select a username that you have no problem using as the business professional email address.

        If you follow these steps faithfully to the end, you should have little difficulty in creating your Google Workspace account.

        Using Keywords Or Identifiers

        Another professional email address idea is to use keywords or identifiers within the address. For example, you could add a users professional degree , position or department , or even location, such as a city for businesses with multiple locations.

        PROS
        Offers the ability to use the first nameMay need to update email addresses
        Easily organize by department or location

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        What Is The Best Domain Name Registrar

        With so many domain name registrars, it can be difficult to know which is the best to use. The best domain registrars are not only affordable, but also offer a number of domain name extensions , provide a user-friendly interface, and include extras like domain name privacy.

        Some of the most popular and best domain registrars are Namecheap, Hover, GoDaddy, and 1& 1 IONOS. For help deciding which is right for you, check out the complete breakdown of the best domain name registrars.

        Apple Id Email Address

        Facebook Account Created With Your Email Address by Somone Else – Tips

        When you create an Apple ID, you enter an email address. This email address is your Apple ID and the username that you use to sign in to Apple services like Apple Music and iCloud. It’s also the contact email address for your account. Be sure to check your email address regularly. We’ll send you email notifications to help you manage your account and make the most of your Apple ID.

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        Subscribe To Your Prospects Email List

        Most websites will have an email list.

        If your prospects website or blog features a newsletter, subscribe to their mailing list as many newsletters are sent from a personal email address. This can be a quick and easy way to obtain the email address youre looking for.

        Even if its sent from a generic address, try replying to one of the newsletters to share an opinion or ask an insightful question and you might get a response.

        This can help you to build a relationship with the prospect and gives you a better chance of getting hold of their personal email addresses in the future.

        First Name + Surname Initial + Domain

        The second most popular option is to use a first name, together with the initial of the surname, with domain name. When people want to send a specific person at a company an email, but they dont know what the address is, they usually try this combination after the first name + domain name combo.

        In addition, with this professional email address format, the surname of the sender is still not revealed. This format will also accommodate similar employee email accounts.

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        Business Email Tip #: Secure Your Email Addresses

        Business emails need more secure passwords and spam filters than your typical address. Unscrupulous hacking, phishing, and spam activities can destroy your business email and even lead to more dangerous data breaches within your organization.

        Some hosting providers will provide spam assistance. For example, you can use SpamAssassin with Bluehost to protect your business email accounts. This spam filter creates certain filters that will automatically block malicious spam activities, but you can also set up additional filters to catch other activities particular to your business and industry.

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