What Does A Business Email Look Like

Send Or Schedule Your Email

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Now your email is ready to be sent. You can send it right away or schedule it to be sent on another day or maybe a few hours later. Timing is key, especially if you are sending marketing emails.

How do you choose the best time and date? For work and business emails, a safe bet is delivering the email in the first half of a workday, according to the recipients time zone.

With marketing emails, it can be a bit trickier. According to GetResponse and Experian:

  • The best day to send emails is Tuesday. Tuesday emails have an open rate of about 18%.
  • Thursday has a slightly lower rate, making it the second-best choice.
  • The open rate also increases during the first half of the workday.

Set Up The Email Client

The email configuration page is incredibly useful, especially if youre setting these business email addresses up for your entire team. You can print/copy the information at the bottom of the page so they can set them up themselves, or you can click any of the links at the top of the page to run automatic scripts for the machine youre on, and cPanel will configure the email client of your choice.

After that, youre done. Just log into whatever client youre going to use and get to sending and receiving with your new business email account.

Free Professional Email Providers

If you’re on a budget, you can start a professional email address with a free platform like Gmail and Yahoo. You can also get a free email address through most internet providers.

Best free professional email provider: Gmail

These popular options offer user-friendly platforms and large storage limits. But there are some downsides.

  • Name AvailabilityLarge email servers are so popular that most first/last name combinations are taken, unless your name is very unique. You’ll have a hard time finding a professional email address if your name is Wei, Smith, or Garcia.
  • Public PerceptionIf you’re a business owner, email extensions like @gmail.com or @yahoo.com can make clients and partners question your business’ credibility. You may want to spend a little money for your own domain .
  • LongevityIf you ever switch providers, you’ll lose access to that email address. If your provider changes names, like in a merger, your address will likely change, too.
  • What is a valid email address?

    You can verify your email by using an email validation service.

    Willing to spend a little money on your professional email address? You’ll have a lot more control. Read on for more information.

    Read Also: How To Get Your Old Email Back

    Choosing A Domain Name

    Your domain name is like your street address. Like the first part of your email address, it should be short and simple.

    While you’re limited to domain availability , you do have lots of options.

    If you own a business, your company’s name is the most obvious choice. Then you could create email addresses like this:

      If you don’t have a business, consider:

        If the domain you want is taken, try to acquire a different extension. Popular options are:

        • .org
        • .net
        • .biz
        • .blog

        You can also use extensions for specific fields like .photo and .tech. Keep in mind, however, that it might be harder for business contacts to remember your email address if it ends in something other than .com.

        G Suite Packaging And Pricing

        Writing Professional Emails

        There are two major billing plans:

        • Flexible plan.You pay monthly for each user account. You are allowed to add or remove accounts whenever you wish which will reduce or increase your monthly cost. This plan is most suitable for small organizations with a variable number of employees. You can quit any time.
        • Annual plan.The main difference from the flexible plan is that you commit to paying the preset fee for the whole year. You can change the amount of accounts only when you renew the annual contract. Even if you cancel early you still have to pay the annual price.

        Also Check: How To Send Long Videos On Email

        How To Create A Free Business Email In Less Than 5 Minutes

        Are you looking to create a free business email address?

        A business email address gives your business a sense of credibility and makes your customers feel that youre here to stay and serious about your business. You might even get a few unreliable ways to create a free business email address with Gmail.

        But in this article, well show you exactly how to create a free business email in less than 5 minutes.

        Now Use The Business Email Templates Or Make Your Own From Scratch

        You have two options now:

      • Swipe the templates I have shared above.
      • Use my tips and create your own from scratch.
      • The one you choose should depend on your current status. If you have the time, I recommend that you write a new email from scratch. You should be able to churn out one in an hour or two.

        But if you are in a hurry, you can use the templates for now and create your own templates later.

        Want more email templates?

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        Professional Email Tip #: Font Style

        The font style you use when writing a love letter shouldnt get its way to your professional email. Avoid font styles that will distract the recipient from your purpose of the message. Keep your use of italics and bold letters at a minimum. Avoid using capital letters throughout your email. Using capital letters looks like you are commanding the recipient.

        How To Set Up A Professional Email Address In 4 Easy Steps

        Business Emails Like a Pro

        Kelly is a former Google Tech Entrepreneur and Apple Developer who has counseled businesses of all sizes and growth stages. You can find her expertise across Fit Small Business in , business website, and business trend content.

        This article is part of a larger series on Business Email.

        Professional email addresses build trust and credibility, which can ultimately result in increased sales. As technical as it may sound, setting one up is easier and also cheaper than you might think. In a nutshell, all you need to do is choose an email service provider and get a domain. From there, youll follow the prompts from your chosen provider to set up your account with your chosen username and display name.

        Need more insight before jumping into setting up your professional email address? Check out this article for everything you need to know about getting started with business email.

        Heres how to set up your professional email address for business in four steps:

        Also Check: Building An Html Email

        How To Generate An Email Signature Of Your Own

        If youâre ready to create your own signature, check out Hubspotâs super handy email signature template generator. Simply enter your information into the form and the tool will turn it into a ready-to-use signature that you can export and add to your email client.

        Or try out one of these free alternatives:

        The Problem With Most Emails

        Many of us never learned the right way to structure a business email. That’s why so many people just throw an email together and hope for the best. Sadly, those hasty emails often do more harm to our professional reputation than good.

        In this section I dissect two poorly written and poorly formatted email samples We’ll look at both examples and I’ll explain what’s wrong with each of them. In the next section, I’ll do a make over on each of these emails and show you how to improve them.

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        How To Write A Business Email

        Business emails are a pillar of modern communication. On any given day, the average office worker receives over 80 emails.

        Thats a lot of communication.

        While we send a lot of emails, many of them are not effective. Everyones inbox holds those difficult to read or process emails, hanging around because the recipient is unclear on how to reply or act. Dont let that happen to your business emails. Etiquette, style, and format are essential to writing emails that get results.

        This article will highlight best practices and walk you through an effective business email, step-by-step. By integrating these methods into your email preparation, you will write better emails and improve overall communication.

        There are four questions that you must consider as you begin to draft a business email:

        How To Use Your Professional Business Email Account

        How to write a professional email

        You are probably used to public, free email clients like Gmail, Yahoo, and Hotmail. However, Hostgator and Bluehost will have their own webmail section for you to log in and check your email address.

        BlueHost WebmailBluehost and HostGator both have similar webmail applications that allow you to log into your email anywhere you go from your browser.

        With Bluehost, you can access your webmail client by typing in bluehost.com/webmail.

        You can also use webmail clients like Roundcube, Gorde, and SquirrelMail. These provide interfaces, IMAP folders, and calendars that you will not find with some of the other mail clients.

        HostGator WebmailThere are two ways to access your business email account once you complete setup in cPanel.

        1. Access through your cPanel dashboard.2. Access via direct link.

        To access webmail through cPanel, you will log into Hostgator and go to your hosting account, then click on Webmail.

        It is much easier to log in and browse your email using the direct link. It is also a professional link that you can provide to employees. Hostgator sets up direct link webmail as follows:

        Type in your web domain and at the end, add /webmail or :2095.

        Example: www.amazing-scooters.com/webmail or www.amazing-scooters.com:2095

        Type in your email address and password to open webmail and start browsing recent communications.

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        Things To Avoid #: Using Too Many Fonts

        Using crazy and bad fonts in your emails can create a bad impression. So always try to use regular or common font style and size when formulating an email to make it professional.

        Final Words

        There you have it: a full guide on how to write a professional email. Now you can write a good written professional email with high chances of getting a good response. Make sure to bookmark this guide for future use or share on social media to help out others as well!

        How to Write a Professional Email: The Ultimate Guide

        Does Bluehost Really Offer Free Business Email Accounts

        The short answer is YES.

        ButBluehost doesnt mention their free email accounts in their pricing plans. The reason could be that they wanted to upsell their expensive plans like Plus or higher plan where they offer 1 Office 365 Mailbox account free for 30 days.

        Just like G Suite, Office 365 Mailbox is not entirely free. After the free trial, youll need to pay a monthly fee in order to continue using Office 365 Mailbox.

        But if youre after a free professional email account and dont need the full-fledged G Suite features or Office 356 Mailbox features , then consider setting up a free email account with Bluehost.

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        Hope You Missed Me A Follow

        If you havent heard from a recipient for a few days, prompt them to take action with a follow-up email so it comes back to the top of their inbox. It can be something like this:

        Subject Line: Re: Availability for Onboarding Session

        Hi Jordan,

        I just wanted to check back with you regarding the date of your onboarding session with Mr. Mentor. Please let me know if March 8 or March 11 works best for you.

        Thank you!

        Numbers Development, Inc.

        Get The Salutation Right

        How To Use Free Gmail With Your Professional Business Email address (2019)

        Business email salutations can be tricky unless you know some email greeting dos and donts. Play it too straight and youll sound stuffy. Too informal, and youll come across as unprofessional. How do you find a balance?

        Even if you know the recipient well, zany salutations are inappropriate for business email. If your professional email happens to be forwarded or becomes part of a Reply All chain, people besides your intended recipient will see it. Keep it professional. Martin may be your buddy, but save the playful banter for when youre off the clock.

        Its fine to use a friendly tone with someone you know or work closely with, particularly if that person is on the same company tier as you, or at least not much higher up the food chain. For almost all workplace communication, Hi is an appropriate greeting.

        Heres a tip:Hey

        When youre writing formal emails , use Dear followed by the recipients honorific, last name, and a colon.

        Heres a tip:

        MORE INFO: How to Start an Email: 6 Never-Fail Introductions and 6 to Avoid

        Recommended Reading: How Do I Get My Old Email Back

        Business Email Tip #: Always Use Your Website Domain

        Unless you are living in 1999, the old Yahoo email address AmazingSc00terz@yahoo.com is not going to work. Instead, you want something like This business name email can work for customer service, inquiries, or anything else related to your company. People will know that its your business because of the email address, and they also have the website domain where they can find more products or revisit if you are sending out promotions to an email list.

        Custom domains are a mark of professionalism. It shows that you have a real online business that people can trust and link to if they want to share products. This is why it is so important to have a custom domain for your business email address as well.

        In addition, your email address is cleaner with a business domain. Customers will remember your domain and go to the link to find out more information, or they can share the domain with others on social media.

        How To Register A Business Email Address

        Registering or buying a business email address is relatively easy if you know what to look for.

        A few things you will want to pay attention to are:

      • whether you can forward an email address to another
      • what the data storage limit is
      • whether the email is hosted within the domain registrar site, or they are redirecting you to another service like Office365
      • the cost/month or year for each email address (one or two email addresses might not be too bad, but if you many employees requiring email addresses, you will want to take this into consideration
      • whether you can set up a catch-all for those who misspell your email address
      • and finally, IMAP and POP settings are available, with the ability to add, send and receive emails from Outlook or Gsuite, also has webmail available and will work on your phone without a separate app.
      • These things don’t seem like much until such time as your company grows and your stuck moving your email addresses. Think it through now.

        One final mention:

        Read Also: Place To Print Email

        Business Email Tip #: Set Your Name And Profile Picture

        If you are using a typical email client with your business email such as Gmail, then you can change certain settings within your email address to ensure that people can identify who you are. This includes setting up your full name, profile picture, and signature .

        This adds credibility to your name so that when customers or clients email your address, they are able to see your name and know that they are reaching out to the right person.

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