Is Gmail The Same As Email

Folders And Labels: Outlook Makes It Easy By Using Both

Is Gmail and Email the Same Thing? Gmail and Email Explained!
  • Uses labels and separate folders.

  • Supports categories for more organization options.

  • Counterintuitive labeling system.

Folders vs. labels are the most significant difference between Outlook.com and Gmail. Unlike Gmail’s counterintuitive labeling system, Outlook.com uses both labels and .

Because Outlook.com uses categories instead of labels, it’s possible to tag email messages with multiple categories and save those emails in different folders, which is ideal for searching and retrieving messages later.

Microsoft nailed it with this dual-feature offering. For many users, this is enough for them to switch from Gmail to Outlook.com.

Advertising: Outlook Keeps Ads To A Minimum

  • Ads can be more distracting and draw your attention.

  • You can manage ad preferences in Gmail to see more relevant ads.

Outlook.com keeps advertising to a minimum. Instead of the contrasting text links found in Gmail, Outlook.com uses same-colored tiles. The visual experience is subtle, but ads in Outlook.com don’t draw your attention like the ads in Gmail. Still, you can manage your ad preferences in Gmail if you aren’t seeing relevant ads.

Outlook.com ads are served by Microsoft advertising, over which you have some control. Tell Outlook.com that you don’t want to see tailored advertising, or tell it which topics and brands you’re willing to see. It’s an unobtrusive system and has cleaner webmail advertising.

Outlook.com can send and receive email from Hotmail, Microsoft Live, or Outlook.com email addresses. For example, if you still have and use a Hotmail account and try to navigate to Hotmail.com, the website redirects to Outlook.com. The same is true for old Windows Live email addresses. Gmail is Gmail.

The Personal Assistant You Didnt Know You Needed

Instead of scrambling through your Gmail inbox to find which gate youre flying out of or where youre meeting your mom for brunch, use the payment and subscription feature to view and manage your flights, dinner reservations, subscriptions and more. Its like suddenly getting a personal assistant that you dont have to pay. This Gmail feature searches your inbox for any flight, hotel, concert, event or restaurant reservations youve made and neatly compiles them in once place. It even keeps track of past reservations and subscriptions that have already expired.

Go to the circle in the top right hand corner of your Gmail screen with your initial or personal photo in it. Click Google Accounts Payment and Subscriptions. Select which option you want to view, whether its subscriptions, reservations or purchases youve made, so that you can view and track them.

Read Also: How To Unarchive Outlook

Boost Your Productivity By Using Switch

No matter which email service provider you go with, Switch helps you manage your tabs, accounts and projects all in one place. In addition, because its built directly into the browser you use day-to-day, Switch helps streamline your process and makes you ultra-productive by keeping track of all the small moving pieces that might otherwise slip through the cracks.

and see how much easier your web life can be!

Gmail Vs Outlook: Storage

Login To Multiple Gmail Accounts Simultaneously In Same Browser

Users can upload files in Google Drive and share them through Gmail. Outlook uses OneDrive, which does not integrate with Outlook quite as seamlessly as Good Drive integrates with Gmail. Gmail storage is capped at 15 GB for both Gmail and Google Drive. G Suite Basic accounts have 30 GB of storage. Outlook users with a free account also have 15 GB of storage with an additional 5 GB of storage with a free OneDrive account. Subscribers of Microsoft 365 have 50 GB of storage.

Winner: Outlook

Recommended Reading: How To Get Your Old Email Back

Bonus: Managing Signatures For Multiple Emails In Two Easy Steps

In Gmail, adding signatures to your emails is a breeze. Multiple Gmail accounts in one inbox doesnt change that. You can easily assign each signature to a unique email address.

Heres how you do it:

Head over to the general settings page, and scroll down to the signature section.

If you dont have any, create a new one, and choose an easily identifiable name. For example, if you only use one address for business purposes, set it to business signature.

Then you can assign a default email address to each signature.

What do Kinsta and Google Workspace have in common? The ability to keep things running smoothly behind-the-scenes. Try Kinsta for Free.

Repeat this process for all of your email addresses. Its that simple.

Note: Make sure you set your primary signature for your default account. An inaccurate email signature doesnt precisely convey professionalism.

How To Add Yahoo Account To Gmail:

  • Log in to your main Gmail account and select Settings.
  • Type the Yahoo email address you want to link, then click Next.
  • Select Link account with Gmail , then click Next.
  • Follow the steps on the screen, then click Next or Sign in.
  • As you can see, the steps for adding Yahoo account to Gmail are identical to the steps for adding Outlook account to Gmail, and the same is true for all other supported email accounts, such as Apples iCloud.

    Read Also: How To Recover Permanently Deleted Emails From Aol

    Composing Email: Gmail Allows More Space

    • Compose window can be as big as you want.

    • You can make the Compose window a separate window.

    One failing in Outlook.com is that the compose window, where you write emails, is small. You can adjust the size slightly, but it can be hard to compose emails if you embed pictures or want a distraction-free interface.

    The Gmail compose window, in contrast, can be as large as you want it to be. It’s small when you select Compose, but you can select Full-screen to make it larger. You can also make it a separate window by holding the Shiftkey and selecting Compose, limiting distractions.

    Schedule An Email To Send Later

    How to create multiple email addresses from one gmail account

    In charge of sending rejection emails at 8 p.m. but have to get home in time to watch The Bachelorette finale? Announcing a major development next week but heading on vacation with no Wi-Fi? With Gmails scheduling feature, you can decide when, exactly, an email gets sent. By clicking the little upward arrow next to Send, and selecting a time and date, you can stay on top of deadlines while still living your life.

    When youre finished with your email, click the down arrow at the bottom left of your new email next to the Send button. You will be prompted with Schedule Send. Click this option and pick a date and time to send the email. Once this is selected, click Schedule Send and the email will send by itself without you having to put down your glass of wine.

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    Differences Between Gmail & Outlook Mail

    If your users switch from Microsoft Outlook Mail to the Gmail web interface when they use Google Workspace Sync for Microsoft Outlook , they’ll find the same messages, but some items work a little differently.

    Here’s a summary of the differences between Outlook and Gmail:

    Outlook featureHow it looks in Gmail
    FoldersLabels

    Rather than storing messages in folders, Gmail adds a label with the same name. Messages in your Budget folder, for example, show with a Budget label in Gmail.

    Related topics:

    Nested foldersNested labels

    Gmail re-creates your folder hierarchy using labels. Just like folders, you can collapse and expand the hierarchy. In the Gmail message list, you can see the nesting hierarchy in the label’s name.

    Folders under the inboxLabeled as Inbox/folder_name

    Folders that you nest under your Inbox in Outlook don’t appear as nested labels in Gmail. Instead, they appear at the top level of your label hierarchy, showing the nesting in the label’s name. For example, messages in the Outlook inbox in the Personal folder are labeled Inbox/Personal in Gmail.

    FlagsStars

    Flagging a message in Outlook gives it a star in Gmail . However, follow-up dates and reminders associated with an Outlook flag don’t appear in Gmail. For details about stars, go to Star emails in Gmail.

    Email in the Junk folderLabeled as Spam

    Gmail Vs Yahoo Mail: Security And Reliability

    Whether youre emailing in a personal or professional context, you should be thinking about your email security. Can you be sure your email account is uncompromised with either platform?

    Obviously, theres no such thing as perfect security, but Google and Yahoo have different reputations when it comes to protecting consumer data. Notably, there have been several Yahoo data breaches over the past decade.

    The first and most significant breach was back in 2013, when an unauthorized third party gained access to more than 3 billion accounts. Apparently not learning its lesson, Yahoo suffered another breach in 2014, getting data from more than 500 million accountsincluding account names, email addresses, telephone numbers, birth dates, hashed passwords, and some security questions and answers. And in 2016, account names and passwords for 200 million Yahoo accounts were found for sale on the darknet market site TheRealDeal.

    Hypothetically, Yahoo has learned from the fallout and negative press associated with these security breaches, but its reputation may never fully recover. Google, by contrast, has had relatively few security scandals there was a 2018 data breach , but this had little to do with Gmail.

    Gmail also has a handful of bonus security features you can use to improve the security of your messages. For example, when composing a new message, you can click on the lock-and-clock icon at the bottom of the draft window to activate confidential mode.

    Winner: Gmail

    Also Check: How Do I Get My Old Email Back

    Gmail Vs Outlook: Interface

    Gmail is accessible as only webmail within your browser but it can be accessed on desktop through third-party apps like Shift. There are also both iOS and Android mobile apps for Gmail. Gmail uses filters and labels as the main ways to organize emails in your inbox. The search bar, compose email button, and labelled emails are all clearly visible within the interface.

    For Outlook, the top bar, known as the Ribbon, is packed with all the different options you have within that Ribbon. Then, there are different Ribbons for all the different views that Outlook has, including: Mail. Calendar, Contacts, Tasks, and Notes. Outlook can be accessed either through a browser or on desktop as well as through mobile apps for iOS and Android. While Gmails inbox interface is more streamlined, it doesnt have quite as many features as Outlooks interface.

    Winner: Gmail

    Sending And Receiving With Multiple Accounts

    Gmail vs. Outlook: 5 Game

    With multiple accounts in use, Gmail will allow you to send mail from the account you choose. Begin a message, then click on the “From:” field. A list of accounts you have created will drop down and you can choose the account from which you want to send mail. To have mail sent back to a particular username, change the “Reply-To” field in the message to the address you want any replies to be sent to.

    References

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    Gmail And Inbox Are Both Great But One Of Them Is Better

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    Picked by Techconnect’s Editors

    Google loves to compete against itself, especially when it comes to messaging. When you want to send a text, you can hit up Allo, Android Messages, Hangouts, or Google Voice to do it, with each offering something none of the others have, and presenting wildly different visions for how we should communicate with each other.

    The same is true with its email apps. While there arent quite as many options to choose from, the two clients it offers couldnt be more different. On one side theres the veteran Gmail app that comes pre-installed on most phones, and on the other is Inbox, a modern, innovative concept out to redefine the way we interact with our messages.

    So which one is best? Much as it is with Googles slate of messaging apps, its a tricky question to answer, as theres a high degree of preference and subjectiveness involved. Each client has clear benefits over the other, but it all depends on how you use your email. So Ive broken them down for you.

    Key Difference Gmail Account Vs Google Account

    The key difference between Gmail account and Google account is that Google account enables access to a variety of services provided by Google, whereas Gmail account mainly helps in managing a persons email.

    Google began its journey in 1998 as a search engine. It was well known for its simplicity and accuracy in the search results. In few years, Google became a company that offers many online services. These services include special searches, maps, advertising, social networking, video, images, online storage, information relating to finance and newspaper archives. One of Googles most popular web-based services comes in the form of email and is known as Gmail. In order to create a Gmail account, you have to first create a Google account.

    There are many variations of Google accounts, from a basic Gmail account to a Business account that is fully secured. You are not alone if you are confused with many different Google accounts that are available. The features and permissions associated with each type of account also vary. Google has word apps, services, products, applications with their various accounts.

    CONTENTS4.

    Read Also: How To Get My Google Account Back

    Accept The Request From Your Other Accounts

    To accept the request, start by switching to your second Gmail account. Click your face in the top right corner to open the menu.

    Find the confirmation email in your inbox. It should be at the very top unless youve changed how you sort the emails.

    Open the email and click the confirmation link that starts with mail.google.com. As always, be wary of any phishing links.

    And finally, Confirm the request by clicking the button.

    Thats it. You should now see a Confirmation Success! message.

    Youre all connected.

    Note: The change doesnt just affect the browser version. It automatically works on all devices youre logged in to, including the Gmail app on Android or iOS.

    Now, all thats left is to test that it works.

    Why Add Another Email Address To Gmail

    Manage Multiple Email Accounts in Gmail – Save Time!

    In fact, Gmail lets you consolidate all your email addresses in one place, making it much easier for you to keep up with email backlog and practice Inbox Zero, an email management approach aimed at keeping the inbox empty at all times.

    Approaches like Inbox Zero are quickly becoming necessary because traditional email management techniques are increasingly insufficient when it comes to staying on top of all the that come in every single day. According to recent spam statistics, 14.5 billion spam emails are sent on a daily basis, or nearly 2 spam emails for every single person in the world.

    Although spammers receive only 1 reply for every 12,500,000 emails sent, the time people have to spend deleting spam emails is damaging enough on its own. Its estimated that the average office worker receives around 60 spam emails daily, and we can use this number to calculate how much time a business with 100 employees loses every year as a result of spam.

    Lets say that it takes our hypothetical average office worker 2 seconds to decide whether an email is spam or not, and act accordingly. 2 seconds times 60 spam emails received every day is 120 seconds of lost productivity per office worker per day. As such, a business with 100 employees loses over 3.3 hours of productivity every day, or 50 days a year!

    Any strategy that can minimize this outrageous productivity loss should be welcomed with open arms, and email consolidation is no exception.

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