Tips To Writing A Thank You Email After An Interview
When your diligent work perfecting your resume leads to an interview, there is a period where you wait for a response from the company. Often, a good next step is to send a follow-up email to thank the person for taking the time to interview you. This shows a hiring manager you are serious about the job and know their time is valuable. In this article, we discuss some good ways to approach the thank you email after an interview with some examples you can model your own email after.
Template For A Thank You Email After A Phone Interview
An employer may conduct phone interviews, or phone screens, with a dozen or more applicants for every job opening. Youre in a crowded field of candidates, all vying for the opportunity to interview in-person. One way to differentiate yourself is to craft a considerate post-interview thank you email as soon as you get off the phone.
Subject Line: Thank you for your time today.
I appreciate having the opportunity to speak with you today about the ] position at ]. After our conversation, Im very excited about this opportunity. I believe my skills and interests are a perfect match for this role.
I am particularly interested in ]
I appreciate the time you took to interview me today, and I look forward to having the opportunity to meet you in person.
If you need any additional information from me, please feel free to contact me at any time.
Again, thank you for your time and consideration.
Mistakes Andjustifications For A Poor Interview
Keep your note positive, and dont use it to justify or redeemyourself after a poor interview, says Scott Ledbury,Co-Founder of Slinky Productions.
Instead of rehashing yourawkward answers, Ledbury suggests, usingthis opportunity to fill in any gaps in your interview, such as elaborating onan answer you later realized a better answer for.
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Before You Send Proofread Everything
Email templates are only as good as the effort you put into filling them out and proofreading them.
Go over every detail and make sure it actually makes sense for your situation. If not, sending that thank you email or letter will do more harm than good.
Example: In the third sample email earlier in this article, it says, thank you for taking the time to meet with me.
If you had a phone interview, you should say, thank you for taking the time to talk on the phone with me.
Otherwise, its going to sound a bit odd, and they might suspect you just cut & pasted from a template. Not good!
So be careful, take your time with these sample emails, and make sure every single word makes sense.
Best Thank You Email Samples After An Interview
Below, youll find four good sample thank-you emails. These can also be sent as a typed or handwritten note if you prefer.
Later in the article, Ill cover the pros and cons of sending this via email versus a handwritten thank you letter/note. So if youre not sure which to send, make sure to read until the end.
For now, just know that you can use these sample thank you emails in both cases.
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A Thank You Email Example For After An Interview
Heres an example of a professional thank you email to send after a job interview. The key elements of this email message include:
- Short and easy to read
- Shows appreciation for the interview
- Reconfirms interest in the position
- Reminds the hiring manager of why the candidate is right for the role
- Leaves an easy opening for the next steps
For example, you might write:
Thank you for taking the time to meet with me yesterday. I enjoyed hearing about what the day-to-day work would look like as a Senior Account Representative.
Im confident that my 2 years of experience in customer support at XYZ Company would give me an advantage in this role, especially since both positions involve responding to a high volume of customer requests primarily via email.
Ive learned that communication via email requires a unique approach, since you cant gauge their reactions in the moment, and its easier to have miscommunications if youre not careful.
This is something Ive worked on mastering in my previous position and Id love to continue working in this area.
Thank you again for your time yesterday, and I look forward to hearing about the next steps!
In the meantime, dont hesitate to contact me if you have any questions or concerns.
When Should I Send A Thank
You should send the letter as soon as possible. Ideally, you should send it within one day of having an interview.
Career Karma entered my life when I needed it most and quickly helped me match with a bootcamp. Two months after graduating, I found my dream job that aligned with my values and goals in life!
Venus, Software Engineer at Rockbot
Sending a letter sooner rather than later is a good idea because the details of your interview will be fresh in your memory. If you write a letter days after an interview, some details may slip your mind. This will make it more difficult to write a good letter.
In addition, waiting a few days to send your letter may result in you forgetting to write one in the first place. The delay may reduce the effectiveness of the letter. If a company has already made a decision about who to hire, they will not take into account your thank-you letter.
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Why Write A Thank
There are multiple surveys and research that support why sending one is key:
- TopResume: A survey by TopResume showed that 68% of employers and hiring managers say writing a short thank-you note post-interview matters. In addition, they mentioned 16% of interviewers rules out a candidate if they didn’t send a thank-you email.
- CareerBuilder: In a survey by CareerBuilder, only 57% of candidates sent a thank-you note after their job interview.
- Robert Half: 80% of hiring managers agree that receiving thank-you emails after an interview is helpful in the hiring process.
This means that 31% of qualified candidates didn’t send any type of follow-up email after their interview.
It takes about 5-minutes to complete this note. It’s clear job seekers should spend a few minutes to send one once the interview is complete.
When To Send Your Thank
It’s best to send your thank-you email message within the first 24 hours of your first interview being complete. Even if that means you took your interview on a Friday.
Presume the interview took place at 3pm on a Friday. Send an interview thank you note immediately after the interview.
The hiring manager might have more interviews to perform. Regardless, they’ll see your email and it can help to show enthusiasm and excitement for the job opportunity.
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Insert A Subject Line
Include a short and descriptive subject line for your thank you email. This way, the hiring manager will know what the email is about before they open it. Consider something straightforward like, “Thank you for meeting with me yesterday.”
When To Send Your Thank You Note/email
If youre sending an email, I recommend sending it the first business day after your interview, around lunchtime.
So if you interviewed Mon-Thur, send it the next day. If you interviewed on a Friday, send it Monday at lunchtime.
And if you decide to send your thank you note in the mail, I still recommend you send it one business day after the interview. Of course, the time of day doesnt matter in this case.
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What Happens If Interviewer Doesnt Respond To Thank You Email
No, its a non-sign. Thank you messages sent from candidates to the interviewer are not common and they are not part of the official conversation between a candidate and the prospective employer. If an interviewer answers and provides enthusiastic feedback, sure, its a good sign. If he doesnt, its a non-sign.
Thank You After Interview Email Best Practices
Here are some general best practices for writing your interview thank you message:
- Send the email within a few hours of the interview.
- Be polite and professional in your language.
- Highlight things you liked about the job, company, culture, and mission statementMission StatementA mission statement defines what line of business a company is in, and why it exists or what purpose it serves.. (You can use this opportunity to elicit a reply to your email by turning things around by writing, Id be interested to hear what you think are the companys core values.
- Mention your skills and strengths that best match the job opportunity and what you learned from the interview about what the company is most looking for from the person who is ultimately chosen to fill the position.
- Dont appear overconfident by sounding as if you just assume that you got the job.
- Be sure to actually say the words, thank you.
- Offer to answer any additional or follow-up questions the interviewer may have.
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Subject: Appreciated Your Time Today
Thanks for meeting with me today I appreciate you taking the time.
I really enjoyed our conversation, and was especially excited about what you shared about the companys new initiative for aligning the sales and marketing orgs. Its always great to chat with someone whos passionate about RevOps.
Let me know if you have any further questions. And no matter the outcome, I hope we can stay in touch.
Interview Thank You Email/note #:
Hello < Interviewers Name> ,
I wanted to take a second to thank you for your time < yesterday/Friday/etc> . I enjoyed our conversation about < specific topic you discussed> and enjoyed learning about the < Job Title> position overall.
It sounds like an exciting opportunity, and an opportunity I could succeed and excel in! Im looking forward to hearing any updates you can share, and dont hesitate to contact me if you have any questions or concerns in the meantime.
Thanks again for the great conversation < yesterday/Friday/etc> .
< Your Name>
This is obviously a very short, casual message. I come from a background in tech recruiting, where companies are NOT very formal. They use email , and they keep it brief.
While the sample thank you note above could be sent in the mail as a letter, its best as an email after your interview.
And its best when interviewing at start-ups, technology companies, or other modern companies.
Those companies will NOT want to see a formal, five-paragraph thank you letter that takes up a full page. In fact, it might make them want to hire you less.
However, if youre in a more traditional or formal industry , or if you want to send a thank you note in the mail rather than email, one of the next two thank you note examples might be better.
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How To Write A Thank You Email After Your Phone Interview
The phone interview is one of the most important parts of the job interview process. To make yourself stand out to employers, you should send a thank you email after the phone interview to show your professionalism and politeness. Your thank you email should be brief and informative as you remind the interviewer why you’re the best fit for the position.
In this article, we explain why a thank you email after a phone interview is important, how to send one and include a template and examples of effective thank you emails to help you write your own.
Close The Email Friendly And Professionally
At the end of your email, you can thank a recruiter once again and say that youd be happy to stay in touch. Show that youre open for a conversation and are ready to provide any additional information a recruiter may need for making a decision.
Close your message with a professional email signature. Use polite phrases like Sincerely or Best regards followed by your full name. Below, include your contact details: Your phone number and, optionally, links to your LinkedIn or personal website.
Our email client Spark makes it easy to add beautiful email signatures for various situations and quickly select the needed one while drafting an email. Learn how to create a professional email signature.
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Virtual And Phone Interviews Still Deserve A Thank You
Since so many interviews are taking place virtually you should know that a thank you email is still required. The interviewer still spent time explaining the role, their company and answering your questions.
Sending an email is probably the best way to ensure they see your thank you, as they may not be going into their office.
Customize Your Emails After Each Step In The Interview Process
Make sure you’re emailing everyone involved in your interview process and customizing your notes according to the stage of the interview process and what you discussed with that person.
For example, if you’re sending a thank-you email to the recruiter who contacted you, you could include something like this:
“Thanks for answering all of my questions about the role and setting up my next interview with ! I appreciated your insight into how the team measures success, and I believe my experience would bring a lot to the team.”
Then, if you’re sending a follow-up thank you email to the hiring manager, you could include more details from your conversation:
“Thanks for taking the time to chat with me about the position today! It was great to learn more about your strategy and approach to , and I completely agree with your philosophy on . I believe my experience could bring a lot to the role and the team — here’s my recent on the subject if you’d like to read more about it. I’m excited about learning more from your team’s VP in our conversation next week, which I appreciate you setting up.”
Finally, if you’ve made it to the final stage of the interview process and are awaiting a decision on the role, make sure your thank-you email is enthusiastic and confident so the hiring manager has the most positive possible impression of you before making a decision:
It’s amazing how putting in a few extra minutes of thought and creativity can get you exactly where you want to go.
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