How To Write A Professional Thank You Email

What Is A Thank You Letter

How to Write Personal & Professional Thank You Notes!

A thank you letter is your expression of gratitude for a job interview or a sales call. Even though it’s necessary to send thank you notes in these circumstances, they can be used for other reasons as well. You can thank people for their help in a job search or for referring you to their contacts and HR managers.

Thank you letters play a crucial role in professional life. They can be useful in different ways. You can keep in touch with your contacts, or remind the selection committee that you are the right choice for the job. These letters also convey the message that you are aware of professional etiquette, which can help your career advancement.

The mode of communication and format is very important in thank you letters. Ensure that you are clear about what you want to say, and you can decide whether to send the thank you as a card, a letter or an email. The right channel creates a lasting impression, and the recipient feels appreciated as well.

How To Write A Thank You Letter

This article was co-authored by Tami Claytor. Tami Claytor is an Etiquette Coach, Image Consultant, and the Owner of Always Appropriate Image and Etiquette Consulting in New York, New York. With over 20 years of experience, Tami specializes in teaching etiquette classes to individuals, students, companies, and community organizations. Tami has spent decades studying cultures through her extensive travels across five continents and has created cultural diversity workshops to promote social justice and cross-cultural awareness. She holds a BA in Economics with a concentration in International Relations from Clark University. Tami studied at the Ophelia DeVore School of Charm and the Fashion Institute of Technology, where she earned her Image Consultant Certification.There are 7 references cited in this article, which can be found at the bottom of the page. This article has been viewed 1,750,259 times.

Many people say “thank you” using text messages or chat these days, but nothing beats writing an old-fashioned thank you letter. It’s a meaningful way to express gratitude when you received a gift or where the recipient of someone’s thoughtful action. Address your letter warmly and make it personal and sincere.

How Soon To Send A Thank You Email After An Interview

Aim to send your post-interview thank you email the day after your job interview, between 12:00 pm and 3:00 pm. If your interview was on a Friday, then send your email the same day, in the evening instead of waiting a day. .

Always make sure the email is sent within 24 hours of your interview so that your conversation is still fresh in the interviewers mind.

If you decide to send your thank you note as a letter in the mail, you should still send it within one or two business days of your job interview. They wont receive it as soon, because the thank you letter needs to get delivered, but its best to send it soon after the interview so the employer receives your note relatively quickly.

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What Is A Thank You For Your Consideration Email

A thank you for your consideration email is a correspondence you send to a hiring manager, recruiter, or hiring team to express gratitude for them considering your job application. They are typically sent after submitting a job application or after interviewing for a job.

Thank-you emails should be sent within 24 hours of the interaction so that youre still fresh in the mind of the interviewer or hiring manager. The purpose of these messages is to reiterate your suitability for the role, emphasize your enthusiasm for the company, and present yourself professionally.

Theyre an important part of the job-search process, especially when youre applying to roles with dozens or even hundreds of candidates. Sending a thank-you email is a good start, but to really stand out, you should close with something a bit more inspired than thank you for your consideration.

Express Thanks And Appreciation

Next, thank the recipient for whatever they gave you, whether it was a gift, a donation, an interview, or just being your customer, and express true gratitude. Say thank you, and state how much you appreciate what they gave you, and how it will help your business.

For example, if a customer re-purchased your subscription product, you could write the following:

“Thank you so much for re-subscribing and purchasing again. Support from long-time customers like you helps our business grow and evolve thanks to your helpful feedback.”

Or take a note from Abercrombie & Fitch and see how much more impactful a thank you message:

Ways To Reach Customers With Personalized Content

Customers are the foundation of every business. Personalized content stories and materials tailored to fulfill consumers’ unique needs is critical for building trust, conversion, and loyalty. For a brand to stand out from the masses, it’s essential to gather feedback from the people whose opinions matter most: customers.

Personalized content is more potent than other types of content for a simple reason: people like it. 75% of consumers said they are excited about buying from brands that offer personalized digital experiences.

Today’s customers receive far more information than they could ever hope to read. No matter how hard a company might try, most marketing newsletters and emails will probably end up in the trash without a glance from your intended audience.

The key to getting your content read is targeting your customer interests and reaching someone that genuinely wants and needs to see what you have to say. Personalized content offers a great way to attract new customers and retain existing customers.

This post outlines the top six tips to improve customer reach with personalized content.

Example Everyday Job Done Well Letter

Dear Tom,

Just wanted you to know that I thought you did a terrific job updating the customer service database. Now that we have returning callers identified, we are building those necessary relationships with customers. It is far better than treating return customers as if we don’t know who they are. Again, bravo Tom, for a job well done. We really appreciate your effortsas do the customers.

Thank you.

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Variety is the Spice of Life

As the saying goes, variety is the spice of life, so spicing up your emails with different ways of saying thank you would make your emails not only interesting to read but also to write. Plus depending on the context, there is often a different way of writing thank you.

In this post, I want to explore some of these contexts and give you a choice of expressions you could use.

Start With A Straightforward Subject Line

How to Write Successful and Professional THANK YOU email After Job Interview (email template)

The subject line is the first thing the recipient sees when your message enters their inbox. Keep your subject line brief and focused on the purpose of your message, which is to thank the recipient for something. This tactic ensures the person understands what you’re trying to say before they even open it. Consider including their name to personalise your message and capture their attention amongst the many emails they receive. Here are examples of effective subject lines:

Thank you
Thank you for
Grateful for your ,
Thank you for the opportunity to interview for
Thank you for meeting with me on

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Add A Closing Statement

You can write a minimum of two sentences for your closing, depending on how well you know the other person and what you want to say.

Here are some examples on ending the note:

We would love to meet up for dinner soon. Let us know when youre free!
If you need a friend, don’t hesitate to call. Ill always be here for you!
Give us a call before you come so we can clear our schedule.

How To Write A Thank You Letter To Customers For Their Business

Say something positive in the subject line.

Be judicious with what you promote.

Write like a human.

Include something personal or genuine.

Provide customers with a way to respond.

Start with a template your whole team can use.

Here are a few best practices for writing a successful customer thank you letter no matter what industry you’re in.

Responding To Positive Feedback

Its always a wonderful thing to receive positive feedback from a customer or client! Be sure to write back and thank them graciously to maintain a strong relationship.

You could start by saying:

Thank you for your positive feedback.

You could use this phrase either at the beginning or end of your email:

We greatly appreciate your kind words.

Thank You Note For A Baby Shower Gift

Dear Josephine,
I was so delighted to see you at my baby shower! Thank you so much for the beautiful bassinet you got for little Marie, its already got a place in the nursery. Next time youre in town, wed love to have you over for dinner! Hope to see you soon and thanks again for thinking of us.
Love,

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How To Write Thank You Letters To Your Customers To Show Them You Care

When I received gifts as a child, my mom taught me to write and mail thank you letters the next day. This stuck with me throughout my career because of her reasoning for this simple gesture:

“Even if you thank them in the moment,” she explained, “an additional note expressing gratitude shows people how much you care and appreciate their time and generosity.”

A similar sentiment should be adopted for thanking your customers. You’re probably thinking “I can’t send every customer a thank you card after every purchase!” But you don’t have to, there are several opportunities to incorporate thank you notes into your customer success strategy. In this blog post, we’ll teach you how to show appreciation by sending a customer a thank you letter that will be sure to delight them .

Complimenting A Coworker Or Business Partner For Doing A Good Job

In business, we often work closely with others in our department and teams to achieve certain goals. Complimenting someone for going the extra mile towards the success of the team can greatly boost their morale.

You could use simple phrases like:

Thank you for a job well done.

Thank you for being an invaluable part of our team.

If you arent sure when to give a coworker a compliment, you could look for different workplace scenarios and observe how others go about this.

For example, the FluentU program has a wide array of authentic English videos that you could use to watch how native speakers talk and compliment each other in the workplace. You can take note of the different things they say by using the interactive subtitles available for each video. You might even find some more thank you phrases to use in your emails and everyday workplace conversations.

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Example Interview Thank You Email #:

Hi Daniel,
Thank you for your time yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of customers youre trying to attract.
Im confident that I can take what Ive learned at < Current Employers Name> and step into your role and be successful, so Im eager to hear your feedback when you have a chance.
Dont hesitate to contact me in the meantime if you have any questions or concerns.
Best regards, Biron Clark

However, if youre in a more traditional or formal industry, or if you want to send a thank you note in the mail rather than email, one of the next two thank you note examples will be better.

Take Your Thank You Email To The Next Level

How to write a Professional Thank You Email to a Customer after the meeting with and without MOM

While the template above is all you need, if you really want to blow a hiring manager out of the water, add in another few lines before I look forward to… with some ideas you have on how you could add value. Think: a quick mock-up of something you discussed in the interview if youre in a creative role, taglines if youre in branding, or some slides or possible partners if youre in business development or sales.

It could look something like this:

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Example : After A Networking Contact

Dear Abdul Kahn,

Thank you for introducing me to Leanne Jones yesterday. Your introduction showed faith in my professional qualifications, and I am sure that your recommendation will greatly benefit my relationship with Ms. Jones.

As you know, I am seeking employment and Ms. Jones software engineering company is ideal for my skills and training.

I know your extensive experience in the software development business has provided you with many valuable contacts. I am grateful that you thought to include me in your professional network. Please keep me in mind for any future introductions.

With thanks,Veronica Grandi

Target Major Life Events

You can also take a more holistic approach to personalization by using your CRM to target customers based on significant life events, such as a birthday, moving into a new home, or having a baby. This targeting strategy is beneficial in the e-commerce industry, where customers may be in the market for a specific product at predictable times during their lives.

When they fill out forms on your website, you can ask customers for this information. For example, are you planning on buying or selling a house in the next 12 months?

You can also use data from social media profiles. For instance, if someone lists an anniversary date with their spouse on Facebook, it is an excellent time to send them personalized content related to their relationship, including travel deals for a couples retreat.

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Example Thank You From A Coworker

Hi Larry,

Once again, a great time was had by all at the ballgame. I can’t believe that you have the energy to set up this event for 100 people each year. Just arranging a date, securing tickets for everyone, and renting buses for the game is mind-boggling.

I promise I will continue to attend every year as long as it is such great fun. It also helps that you do the work, so I don’t have to .

Again, Larry, thank you for another great company outing. I hope you feel the love from enough of us that you decide to put the trip together again next year.

Dave