How To Write A Follow Up Email To An Interview

Don’t Talk About The Other Candidates

How To Write an INTERVIEW FOLLOW UP EMAIL! (The PERFECT Follow Up Email after a JOB interview!)

One easy way to avoid sounding arrogant is to avoid talking about other candidates. Talking about other job candidates can seem caddy, rude, or presumptuous since you donĂ¢t actually know if you are better than other candidates. It also indicates negative things about how you interact with others, which is an important soft skill to have.

Example Email: Portfolio Included/forgot To Mention During The Interview

This is a good email to use to give more information to hiring managers to aid in their , or in case you forgot to mention something during your interview.

This type of follow-up email gives you the chance to remind employers of your skills, qualifications, and, again, how awesome you are.

Ms. Frizzle,

I would like to thank you again for meeting with me to discuss the opening you currently have at your company. It was a pleasure to meet with you and your staff, and I would welcome the opportunity to work with such a team.

In addition to the that I could bring to the role, I am an experienced team player with enthusiasm for group assignments. I am confident that as a member of your team, I could exceed your expectations.

If more time had been available during the interview, I would have liked to go into detail about my responsibilities and accomplishments at . As a helpful resource, I have enclosed a portfolio that highlights my experience in . If you feel that my skills align with the needs of the company, feel free to contact me for further discussion.

Best regards,

When To Send A Follow

There are typically three types of after interview emails you could send after an interview. A thank-you email to the interviewer right after the interview, a follow-up if you havent heard anything back, and an email to stay in touch in the future.

In most cases, you will only have to send one after interview email, one that thanks the interviewer and expresses your interest for the position. The sooner the better when it comes to sending the thank-you email. Try for the same or next day, and do your best to send it no later than 24 hours after the interview.

If for some reason you havent heard anything from the employer since your interview, you can send the second follow-up email to check-in with them. If you dont hear back and have a strong feeling you didnt get the job, you can send an email saying to stay in touch with the hiring manager. This is a great way to expand your network and show the employer you are still interested. We will go through each type of after interview email with examples below.

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Purpose Of Sending The Email

Now lets move on to the main reason for sending the email: following up on the interview you had. Remember to keep it simple and straightforward. You dont want to bore the reader with irrelevant words. The expression less is more holds a lot of water here.

Let the interviewer know that the email is a follow-up to an interview you had with them. Be sure to mention the date and position. This will help jog the interviewers memory in case he has forgotten it.

Quickly add anything you might have missed that can improve your odds of getting the job, then let the interviewer know that you want to know the next steps.

How To Write A Thank

How to write good follow up emails after the interview ...

You have the subject line written but now you need the after interview email substance.

Want to know how to write a thank you email after an interview? Follow our steps below for the perfect ingredients to write the best thank you email after an interview.

  • Open with a greeting. Make sure to address the hiring manager by their name.
  • Thank them for spending their time with you.
  • Reiterate your interest in the position and express your appreciation.
  • Personalize the thank you email. Refer to specific things they mentioned in the interview and suggest how you can be an asset to their company.
  • End it off explaining that youre willing to provide them with any additional information if they need and then confirm when you will hear back from them.
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    Common Ways To Articulate A Purpose

    • I want to invite you to join me at , I think you’ll find it helpful for what you do at .
    • As we discussed, here is the developer I think could help you with your new website.
    • It would be great to hear more about as I’m working on something similar at .

    Now let’s review an example template with a clearly stated purpose for you to base your follow-up email off of:

    Thought you might be interested in meeting

    Hi Louisa,

    Thank you so much for taking the time to chat today. I really enjoyed talking and learning more about your experience with . I really appreciate all the advice and tips you offered on how to break into .

    You mentioned that your team at is looking for a new business development rep, and I actually just met who runs the business growth strategy at . I think she would be a great fit for your team. Can I make an intro?

    Thanks again for your time and advice. I wish you the best of luck while wrapping up your beta, and I hope to stay in touch!


    The Importance Of Following Up

    Following up with the people you communicate with during each stage of the hiring process shows that you are grateful and excited about the position. This will likely help to increase your chances of getting to the next interview, and eventually receiving an offer.

    Writing a thoughtful follow-up expressing your enthusiasm about the job, thanking the reader for their time and including anecdotes from your conversation shows strong soft skills. Because soft skills are more difficult to teach in the workplace, candidates that show respect, communication and active listening skills will be highly sought-after by employers. It will also make you a more memorable candidate as you will have had more communicative touch-points than those who did not send a follow-up.

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    What Is A Follow

    Okay, before we take a deep dive into creating an interview follow-up email, lets take a breath and talk about what one is in the first place. In the simplest sense, a follow-up email is a short message where you touch base with the hiring manager.

    Exactly how you touch base can vary depending on the circumstances surrounding the contact. For example, youll use a different approach for a follow-up email after no response than you might in other situations.

    Here, were going to focus on a basic job interview follow-up email, as you can adapt it to a range of scenarios. Plus, just because the hiring manager reached out after your interview doesnt mean you wont need to follow up, so its good to know how to do it even if it isnt an issue of no response.

    But why would you need to follow up after a job interview? Wont the hiring manager end up making whatever decision they feel is right eventually?

    Well, it is true that the hiring manager will make a choice at some point. The thing is, if they havent made it yet, your follow-up email can make a difference.

    In the end, 74 percent of employers admit theyve made a bad hire at some point. Why does that matter? Because bad hires are expensive, and a single experience with one could make a hiring manager a bit gun-shy when they need to choose a candidate.

    Consider this: a single bad hire costs about 30 percent of the new hires first-year salary. That means one mistake cost tens of thousands of dollars. Ouch, right?

    Clearly State A Purpose

    How to Write a Job Interview Follow Up or Thank You Email

    Step 3

    Now it’s time to clearly state the purpose of your follow-up email. You should be straight forward with your intentions right off the bat this will prevent you from sounding spammy, untrustworthy, vague, or confusing.

    For example, you wouldn’t just say, Id like to grab coffee and chat about what you do. Instead, you’d want to say, Id like to grab coffee to learn more about how you consistently reach quota because Ive been struggling with my targets.

    With this level of specificity, your contacts will feel as though you’re not wasting their time and they’ll understand why you’re asking them for their attention this will make you more likely to get the information or response you want from them.

    Let’s take a look at a few ways to clearly state the purpose of your email in your follow-up message.

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    These Emails Seem Too Simple Should I Add More

    Some job seekers have asked me whether the example emails above are too brief or too simple. In my opinion, no.

    I always recommend using a short and sweet follow-up email in your job search. I recommend keeping the length approximately the same as the templates I provided above.

    Dont complicate your message. Give a polite greeting, be up-front and say what you want , and then conclude your email politely without any unnecessary fluff or filler content.

    This type of follow-up email is your best shot at getting a prompt update after your interview without seeming pushy, desperate, etc.

    In all likelihood, the person you emailed will get back to you and apologize and say theyre still working on a decision. Or theres a chance they have news to share and will update you as soon as they get your email.

    Either way, you reminded them youre waiting for news and still have interest in the position, which is the goal

    If you want to know what else hiring managers look for when conducting interviews, read my list of job interview tips here. Itll help you understand the employers mindset better and will give you a big advantage over the competition in your job search.

    Set Yourself Apart From Other Candidates

    The last paragraph should close with a summary statement on what sets you apart as a candidate. Express what you could bring to the opportunity. Invite your potential employer to ask you further questions. End with a call to action that invites the employer to contact you. For example, “If you have any questions about my qualifications, please don’t hesitate to call or email me. I look forward to hearing about the next steps.”

    Sign your full name and include your phone number and email address so it’s easier for the employer to contact you.

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    How To Write A Follow Up Email Regarding A Job Interview


  • Greet the recipient by their first name.
  • Explain that youre following up regarding the job you interviewed for, to ask about the status.
  • Be specific when mentioning the job include the job title, the date you interviewed, or both.
  • Also, how do you write a follow up email after no response interview? Hi , I wanted to follow up to see if there have been any updates regarding the position that I had interviewed for on . Im still very interested based on what I heard in the interview and Im excited to hear about next steps, so any information you can share on your end would be great.

    You asked, how do you follow up after a job interview?

  • Address the person you are emailing by their first name.
  • Mention the job title of the role youre following up about and the date you interviewed to refresh their memory.
  • Confirm that youre still interested in the position and that you are eager to hear about next steps.
  • Finally, ask for an update.
  • Also know, how do you politely ask an interview result? Explain that youre following up regarding the job you interviewed for, to ask about the status. Be specific when mentioning the job include the job title, the date you interviewed, or both. Reaffirm your interest in the position. Ask directly for an update and say you look forward to hearing about the next steps.

    What If The Company Hasnt Responded To Multiple Emails After The Interview

    FREE 10+ Sample Follow Up Email After Interview in PDF ...

    If you sent the first and second follow-up emails from the samples provided earlier and still didnt hear back from the employer about your status as a candidate, heres what to do:

  • First, make sure youve waited one or two days for a response to your most recent email .
  • Then, send a follow-up to the same person, replying to the same email you already sent and keeping the same email subject line.
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    What Is The Typical Wait Time After An Interview

    How Long After an Interview to Hear Back: Average Times. It typically takes 3 to 10 business days to hear back from a job interview but varies depending on the type of interview. Employers will often provide feedback faster after a phone interview and may require more time after an in-person interview.

    Samples Of Follow Up Emails After Interview With No Response

    Example 1

    Dear Mr./Ms._______,

    Recently I went through a job interview for the . I was delighted to meet you. I am writing to clarify the situation concerning the vacancy since I did not get any reply yet. Maybe the decision about my candidacy is still under discussion? I am still genuinely interested in this job.

    Looking forward to hearing from you soon.

    I truly appreciate your time,

    Best Regards,

    Example 2

    Dear Mr./Ms._______,

    Im writing to inform you that I am still very interested in the vacant position of ______ as we had an interview recently. After our conversation I looked up some extra info on the internet and discovered that I started learning I have met and discovered that . This made me even more excited that there is a possibility to work with . I hope that you are considering my candidacy.

    Please inform me in case you require some extra information I can provide you with in order to help you in the hiring process.

    Best Regards,

    Example 3

    Dear Mr./Ms._______,

    Thank you,

    Example 4

    Dear Mr./Ms._______,

    I would like to inform you that I was offered a job in another company. The timing of my decision is already running out. However, I would be glad to reject this offer if you decide to choose me as the . Please, be so kind as to inform me in the next 2 days about your positive or negative decision. If you require any further information from me, do not hesitate and give your feedback.


    Example 5

    Dear Rob,

    Thanks again!


    Ricci Albam.

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