How To Write A Follow Up Email After No Response

Why Do Your Emails Get No Response

How to Write A Follow Up Email Sequence After No Response

There are three basic reasons for that:

  • The problem may lie in the content of your email. Perhaps it didnt hit the right chord and recipients didnt find it interesting enough. Or they need some more touchpoints to get engaged.
  • Your addressee is a busy person and simply forgot to reply or missed your email among hundreds of other messages.
  • Your email landed in SPAM or the promotions tab and recipients never saw it.

In the first two cases, you can get a second chance to catch their attention by sending a follow-up email after no response.

In the last case, the problem is a bit more complex and requires some investigation to be done first. To learn more about spotting & solving email deliverability problems, read this blog post.

Determine The Number Of Follow

Youll need to send more follow-up emails if you send emails to a fully cold audience. It also takes them longer to learn about your product or service before responding to you.

If the audience is already familiar with you , fewer follow-ups may be required.

In all, our best suggestion is to create a system that works for you: strike a balance between being too aggressive and not being proactive enough, experiment with different lengths of follow-up sequences, and stay with the one that works best.

How To Write A Follow

  • Ask yourself if you included a close in your first attempt.
  • Resist the urge to re-send your first email.
  • Dont follow up too quickly.
  • Write a truthful subject line.
  • Start the message with a reminder of your last touchpoint.
  • Resist the temptation to be passive-aggressive in your opening.
  • Keep the body of the email as short as possible.
  • Include a call-to-action at the end.
  • If your prospect doesnt respond to your first email, you might be thinking to yourself, Well, if they didnt respond the first time, then surely theyre not interested in the product and I should leave them alone.


    Many factors affect a prospects decision to not respond to your email. It may not have been the right time they may have seen it, but forgotten to reply your email got buried in their inbox they may not be interested now, but if you stay in contact, theyll be interested later.

    There are too many reasons for following up. So, whats your next step? Here are several principles to adhere to when sending a follow-up email after no response. Follow them, and youre more likely to welcome a few of those prodigal prospects back into your open arms.

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    Personalize Offers And Discounts

    If you have an idea about your leads ability to pay with respect to their needs, you can customize the product and pricing to better suit them. If they have an intent to buy and havent closed yet, it might be due to certain objections that you could clear using these offers. This keeps you from dragging the engagement any further than needed and brings quicker closes.

    Answer The Question What Is Inform Me

    Follow Up Email Sample After Interview No Response ...

    All clients are self-centered, especially when dealing with strangers. They always have the question of why they are contacting them. What the catch if I purchase your product or service. And what is inform me? When stating your answer, ensure they favor your business and also the client. You can never work for free so give reasonable targets also to maintain a friendly environment.

    Research on how to tackle cold email outreach . What worked out for him to satisfy the question what in for me? was:

    • Flattery

    One can compliment them or stroke their ego.

    • Benefits

    You should state the benefits they will get for the product or service.

    • Credibility

    Give the client a picture that they would benefit from having you and your business. That they will enjoy having the companies services at their exposal.

    Companies should state benefits such as free premium trial services. Build some credibility by offering several products at a discount for a certain period. You can also point out where the prospected feature in a competitors products. You can introduce your product and why it should use or care for.

    Heres a follow up email sample after no response. Its a gentle follow up email sample. You should politely mention I would like to follow up on my previous email.

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    Response Rates: Ideal Number Of Follow Ups

    A study from Iko System saw an 18% response rate to the first email they sent, and 13% to the fourth. The sixth email in the sequence received a massive 27% response rate.

    A similar study from Yesware saw a 30% reply rate to the first email and 14% to the fourth. They actually sent 10 emails in total and even the very last one had a 7% response rate.

    Despite this, Yesware reports that a colossal 70% of email chains stop after just one unanswered email.

    It gets worse, or better, depending on how you look at it: Roughly 80% of prospects say no four times before they ultimately say yes. But 92% of people give up after hearing no four times.

    So, why does that matter? It means that only 8% of salespeople those following up at least five times are generating 80% of all sales.

    Furthermore, other studies reveal that an email drip series with 4-7 messages delivers 3x more responses than those with only 1-3 . In fact, even following up just once can convert 22% more replies.

    Needless to say, sending follow-up emails is essential !

    You cant follow up too much in the earlier part of an engagement. ~Damian Thompson, Leadfuze

    Need some tips? Heres how to write a follow up email after no response.

    Ready to take your follow-up game to the next level? Mailshake can help you send automated, personalized follow ups at scale. .

    First, lets answer this question

    How To Write A Follow Up Email In Six Steps

    Writing a follow up email, although necessary in many cases, can be tricky.

    Thats why weve prepared the following steps for you to help you take the process of following up to the next level.

    To illustrate the following steps, well use a hypothetical scenario.

    Lets say that we have this blog post: 22 Outreach Email Templates that Get Replies in 2021, and were trying to promote it so it gets shares on social media as well as links.

    How are we going to do this?

    Lets get right into it.

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    Chambers Of Writing A Great Follow

    References to semi-obscure kung fu movies aside, writing a proper follow-up email requires utilizing the same tactics that you should use when writing an initial email.

    Your email follow-up should be:

    • Short

    And most importantly, it should offer something of value.

    Sound easy? You wont believe how many people still send a follow-up wrong.

    For example, heres a message that Ive received a couple of months back.

    Would you care to answer it?

    Probably not. I certainly didnt. This message is harsh, it shames your prospect for being too busy with their own life and it doesnt include their name or the name of the company that they are working for .

    This kind of a follow-up isnt just a waste of the senders time it actively wastes the prospects time, and thats even worse.

    If this looks similar to your approach to follow-ups just stop sending them. And read on.

    Lets discuss in detail what makes a proper sales follow-up.

    Use An Appropriate Subject Line

    How to send a follow-up email after no response

    An important aspect of learning how to write a follow-up email has a lot to do with its subject line. The subject line will be a deciding factor against your email open and reply rates. A catchy and relevant subject will ensure your email gets noticed among the sea of emails in your leads inbox. Craft your subject line to highlight the most important part of your email content. It could relate to a CTA, like Awaiting Your Nod or anything else thats already part of the email.

    Optimize the length of your subject line, keep it short, and between 3-6 words, as its readable on mobile screens. Dont include spam triggering keywords which could lead to your email being filtered out from your leads primary inbox. Use tools like to test your subject for its tone, length, and effectiveness.

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    Follow Up Email Templates

    There is a vast number of follow-up e-mail cases and scenarios. Lets cover a couple of general follow up email samples – follow up email sample after no response, after a voice message left, after a sales call, etc.

    Right after a voice message is left.

    Hi Julia,

    I just tried to reach you on the phone and left a voice message.

    Please contact me back ASAP at xxx-xxx-xxxx.

    Thank you!

    Follow up after a job interview

    Hi Julia,

    Thank you so much for your time during the interview. I was excited to learn more about your company and department you are hiring. I would be happy to get a job offer and become a member of your corporate family.

    I believe < Companys name> is the company everyone dreams to work for. It offers professional growth opportunities for staff, friendly environment and gives employees the benefits they value. The opportunity to work with such a reputable organization is exciting, and I am confident I am the candidate you are looking for.

    I am attaching my portfolio, which I mentioned during the conversation.

    Thank you for your time and consideration. Im looking forward to hearing from you soon.


    Dont Follow Up Too Quickly

    Salespeople like to categorize themselves as persistent. Its one of our calling cards and part of our identity, but when following up, persistence can begin to look a lot like pestering.

    Being persistent without insight into why the prospect isnt responding is not smart. If youre only waiting a day or two to touch base again after the first outreach email, youre not giving them time to respond.

    Worse, it signals to your prospect youre not that busy and no one wants to work with a desperate salesperson. Wait at least three days between your first and second follow-up attempt. Then and only then should you accelerate your outreach cadence.

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    Theyre Uncomfortable With Email

    With all the technology surrounding us on a daily basis, its hard to believe there are still some people out there who havent jumped on the bandwagon. For these people, discussing particulars over email feels foreign and uncomfortable. Theyd rather talk things such as design proposals or money face-to-face, or at least over the phone. They could just be waiting until your next meeting with them to answer your questions and get into the nitty-gritty details.

    What to do: If email just isnt working, dont force it. Pick up the phone. In fact, schedule a time to call them that is on both yours and their schedule. The perfect follow up email wont help every unresponsive client, especially when the issue is not the contents of the email but email itself.

    Be Consistent And Dont Give Up

    How to Write A Follow

    Most sales professionals quit contacting a lead if they dont receive a response after the first email. Dont be that person.

    Take a look at a few more email templates.

    Hi ,

    I really enjoyed speaking with you on about . Following up on our last talk, I believe we can work out a solution together to help you tackle the challenge.

    In case you are wondering, weve solved this same problem for one of our clients and saw a jump in . And I firmly believe we can do it for you too.

    Id love to set up a call with you to talk more about this. How does sound for you?

    Please let me know.


    Hi ,

    I was wondering when you would get back to me after our interesting talk, so I thought of dropping a warm hello in your inbox.

    I am excited to get you started with so that you can solve without a hitch.

    Its totally understandable if you have any questions or if theres a roadblock deterring you from going forward. Fret not, I am here to answer your questions!

    How does sound for you for our next call?

    Thank you.

    Hi ,

    It was great speaking with you on .

    I know handling different things at work can be a hassle. This is why I thought I should remind you how can ease some of that load off your shoulders.

    From our conversation, I could tell that we can strike the perfect balance between and to fix .

    Do you think we can get on a call so that I can show you how? Let me know.


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    Mention The Purpose Of Your Email

    After beginning the email with the correct opening sentence, you should mention the emails purpose. Please come straight to the point so that you dont look like a time-waster. When you are specific, your prospects can understand the reason for the follow-up email. Therefore, you can expect a response from their end.

    Here are a few ideas to state your purpose

    I request you to join me at } as you will find it useful for }

    As discussed earlier, here is our service } which can help your company.

    I hope you get the idea!

    Best Practices To Write Follow

    In this section, Id like to address the most common question that comes to everybodys mind how to follow up without being annoying.

    We recommend certain ethics while sending a follow-up email. Otherwise, you know what happens next youll be blocked or unsubscribed

    1. Keep your emails short, to the point. Many people check their emails on their mobile devices. Long-winding sentences and too much text can be overwhelming and may dilute the main message.

    2. Dont use jargon. Keep it simple. Easy-to-read messages are 36% more likely to get a response.

    3. Maintain gaps between follow-up emails. Also, check if your team members are sending other campaign emails to them. If thats the case, then suppress the other campaign list. Too many emails from a brand might annoy the recipient.

    4. Dont send emails at odd hours. Check your email marketing or CRM software for ideal timings.

    For example, according to our own research and based on 3,38,918 emails analyzed, we have found that Tuesdays and Thursdays work best for us.

    But these numbers will vary depending on your target audience. So, the best thing to do is track your email engagement metrics using the software.

    Similarly, you can also check the email open rates by the hour of the day and schedule your follow-up emails accordingly.

    5. Take cues from trigger events and follow-up when your prospects are thinking about you.

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