How To Use Google Email For Business

Start Sending Business Email In 3 Steps

How to Create Business Email & Use it with Gmail for Free

Sign up for Google Workspace

During signup specify the domain you want for your business email. If you donât yet own the domain, you can purchase it from Google for an additional fee.

Set up your account

Send emails and more

Use Google Workspace free for 14 days to send emails, hold HD video conference calls, create documents, and share files in the cloud. You can set up billing at any time to continue using Google Workspace after the free trial.

Using Google For Your Business Email Accounts

Many people are already familiar and happy with the Google Email interface from their personal accounts, so it can be convenient to create Gmail accounts to use at work, as well.

Generally, this can be done through Google’s GSuite service, which also includes business use of other Google tools including Google Drive, related productivity apps such as Google Docs and Google Sheets and other communication tools such as Google Hangouts Meet. Generally, all of these tools integrate with your company Gmail accounts, so you can share calendar events, documents and videoconferencing using those same email accounts.

Unlike the personal Gmail service, you do have to pay to use GSuite after a brief free trial period. The advantage is that you get more storage, custom domain names for your email addresses and don’t see ads while using email and other services. GSuite also comes with more stringent uptime guarantees and round-the-clock support from Google.

Try To Be Confidential

Confidential Mode for Gmail gives you a granular degree of control over who can see your info in an email you send, and for how long the message is available. Turn it on by at the bottom of a compose window. You’ll get options to set up expiration dates on the message after that date, the message disappears and the person only sees a “message has expired” notice. You can also limit what the recipient can do, such as locking down the ability to forward it or download attachments.

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What Is A Google Knowledge Panel

It is the box that shows up on search result pages consisting of information relevant to the search query. In case someone is searching for your business or a related query, the knowledge panel will display your business address, phone number, reviews, peak times, and more.

However, there is no way to guarantee your business will show up in the Knowledge Panel. Googles Algorithm looks at a variety of factors, notably relevance, distance, and the prominence of your business. To give you a greater chance, make sure to add as much information as possible to your My Business profile.

Using Google Email For Business

How to Get Started Using Gmail for Business (G Suite Email)

Gmail is part of Googles Apps for Work product line, and is a robust and affordable email system that can use your custom domain so your emails are branded to you and look more professional. Your customers will place more trust in emails coming from than from a address. If youre currently using another email client, such as Microsoft Outlook, Google business email offers migration tools to easily import existing emails from other platforms, and can also sync with those programs.

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Can Google Forms Be Printed

Yes. You can print the forms via your browsers print command, or save them as a PDF which you can also print.

You can also print the responses. Click on the responses tab, then the responses menu, and click Print all responses. It doesnt matter if you are looking at the summary, question, or individual view.

Can Gmail Be Used For Business Email Addresses


    While many people do use a personal Google email address to conduct business, it can be more professional-looking to set up email addresses at your business’s online domain name. It can also be useful to separate your personal email from your business email for record-keeping and other purposes. Google does also offer business products still do have some added guarantees and features.


    You can create company Gmail accounts through Google’s GSuite business connectivity and office software package.

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    Why Use Gmail For Your Business

    Google products are becoming popular not just for personal use, but also for small businesses and enterprise-level applications where avoiding the use of physical memory such as hard drives and choosing more efficient cloud-based infrastructure is preferable.

    Applications such as Docs and Sheets offer much of the functionality of legacy programs such as Microsoft Word and Excel, but most people consider them to be more snappy, agile, and user-friendly when comparing G Suite to Microsoft’s office products. Using G suite business email will make it far easier to send and receive between Google apps and also has other advantages for your business to save time and empower your team.

    How To Create A Google Form

    How to Create A Business Email For Free (And Use It with Gmail)

    To use Forms, you need to be signed into your Gmail or Google Drive account.

    There are two ways to start, with a blank form or a template. These instructions use a blank form, but you can use the same steps if you start with a template.

  • Open the Forms start page, and click the giant plus sign for a blank form.
  • You can also open your Google Drive page, click New, click More, click Google Forms, then click Blank form. You can also open a form from Google Sheets, but the default storage location for responses will be the sheet where you opened the form.

  • Title Your Google Form
  • To add a title, click Untitled form, and enter a name. The form name appears in the browser tab and as the form title in the upper left corner of the web page . The title is what responders will see when they open the form. You can also enter a description below the title.

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    How To Set Up Your Email Account Manually

    If you need to set up your email account manually, make sure that you know the email settings for your account. If you dont know them, you can look them up or contact your email provider. Then follow these steps:

  • Go to Settings > Mail, then tap Accounts.
  • Tap Add Account, tap Other, then tap Add Mail Account.
  • Enter your name, email address, password, and a description for your account.
  • Tap Next. Mail will try to find the email settings and finish your account setup. If Mail finds your email settings, tap Done to complete your account setup.
  • Is your email account set up? Learn more about using the Mail app on your iPhone, iPad, or iPod touch.

    Benefits Of Using G Suite For The Branded Email Address

    • When creating a business Gmail account, your employees wont have to get accustomed to something new when using G Suite, as its just a business version of Gmail, customary for many people
    • With G Suite you have complete control over the corporate accounts. If you terminate some positions or one of your workers leaves the company you retain access to account, all of the stored letters, contacts, and files
    • You can share documents and contacts with the whole team in several clicks
    • G Suite allows creating multiple Gmail business email aliases
    • You get 30 GB of Google Disk storage per user
    • When using G Suite you dont have to worry about the security of the data. Service provides 2-step verification that can be easily enforced
    • This helps to increase the brand awareness. Since your email address uses your domain name, a person sees the brand name every time they receive mail from your domain
    • 24/7 customer support
    • You can brand the mail account interface with the company logo.
    • Your team can use a number of built-in productivity features for higher efficiency.

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    Google Forms Advanced Features

    There are some features that Google includes to help collect the data you want. Some questions will trigger response validations. If your question includes email or e-mail, the form asks if you want to collect the email addresses of respondents and limit responses to one per person. If you start with How many, the form assumes you want the answer to be a number.

    You can change your answer by clicking change settings.

    The short answer and paragraph question types allow the responses to be checked against parameters chosen by the creator before the responder can submit the form. When the response doesnt fit the parameters, an error message is displayed. The default error messages can be replaced with a custom error message if desired.

  • To change response validation options, click the question menu icon, then click Response validation.
  • If the Response Validation doesnt appear, the question type doesnt support it. Change the question type to one that does .
  • Choose the response validation type desired. The options are listed below.
  • Number

    The validation options for number are:

    • Greater than

    The validation options for the length of a field are:

    • Maximum character count
    • Minimum character count


    The form allows the creator to determine how may boxes have to be checked. The options available are:

    • Select at least
    • Select exactly

    Regular Expression

    The validation options for a regular expression are:

    • Contain
    • Doesnt match

    How To Send A Google Form

    How to Get Started Using Gmail for Business (G Suite Email)

    Once your form is complete, there are a few ways to share it. Click the Send button, and choose one of the following:

  • Email the Google Form
    • Enter the email address of your target audience. You can also paste a list of addresses .
    • Add a subject and customize the message.
    • Select Include form in email if you want the form to appear in the message recipients can fill it out in their email client. If their email client or provider doesnt support this, there will still be a link to the form.
  • Send a link to the form
    • Click Copy then paste the link wherever you want.
    • Check the Shorten URL first if you want a mobile/Twitter friendly URL.
  • Embed the form on website
    • Click Copy and paste into your HTML code.
    • You can adjust the size of the window where the form will appear on the web page.
    • Youll have to log into the service you selected .
  • Print or Save the form as a PDF
    • You can also print a form or save it as a PDF via the print dialog.
    • These options require you to manually enter the data you receive by filling out the form for each received response. Read more here.

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    Creating A Google Calendar Account For Your Non

  • Go to and create a Google Account for your business email address or any other email address that you would like the Google Calendar account to use.

  • Immediately after that, go to and configure the new calendar. Make sure that your business email address is showing on the right corner of the Google header.

  • Make sure not to create a Gmail account – create a calendar only.

  • That’s it. You now have a Google Calendar account for your business email address and you can connect this Google Calendar to OnceHub. All Google Calendar invites that originate from the Google Calendar account will now come from your business email address.

    Compose Your First G Suite Email Message

    Once you’vefamiliarized yourself with your inbox, you are ready to compose your firstemail message. Start by clicking the Composebutton in the upper left corner. The NewMessage form displays:

    Type your message in the form and click the Send button when you’re finished.

    To review detailed instructions on how to create and sendyour first Gmail messages, study this tutorial:

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    Add Mx Records For Your Professional Email Address

    Next, you need to complete one more technical step and add something called MX Records. These are what allow Google Workspace to handle email for your domain name.

    Again, Ill show you how to do this using cPanel. But if your host doesnt use cPanel, you might need to reach out to your hosts support staff.

    To get started, go back to your main cPanel dashboard and find the MX Entry tool:

    Then, select your domain name from the drop-down. After that, you should see a pre-made button for Set Google MX. Thats all you need to click! No need to do things manually:

    If you dont see that pre-made option for Google, you can open the Advanced MX Editor from your main cPanel dashboard.

    Then, you can manually delete the existing entries and then use the form to add the following entries:


    Once youve finished adding the entries, go back to the Google Workspace interface and click the Verify Domain And Set Up Email button:

    And if you did everything correctly, you should get a success message:

    You just set up Google Workspace and your email should start working soon enjoy! Note, it might take a few hours before your email starts working, so dont worry if you dont receive emails right away.

    I’m Not Sure What Do Next

    How To Setup a Business Email & Use It With Gmail For FREE
    • You’ve created all of the email addresses your business currently uses. After you activate Gmail, addresses that don’t exist in Google Workspace will stop receiving email.
    • Your company is ready for a transition. You might continue to receive messages in your old email accounts for the next 48 hours. It can take that long for the rest of the Internet to learn about your new MX records.

    Once you check both boxes, you can click Continue.

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    Enter Account Settings Manually

    If Mail can’t find your email settings, then you need to enter them manually. Tap Next, then follow these steps:

  • Choose IMAP or POP for your new account. If you arent sure which one to choose, contact your email provider.
  • Enter the information for Incoming Mail Server and Outgoing Mail Server. Then tap Next. If you don’t have this information, try to look it up.
  • If your email settings are correct, tap Save to finish. If the email settings are incorrect, you’ll be asked to edit them.
  • If you still can’t set up your email account or save your email settings, contact your email provider.

    Google My Business Photos

    According to Google, businesses with photos see 35% more clicks to their website and 42% higher requests for driving directions in Google Maps.

    Not sure how many pictures to add — or what they should be of?

    Cover photo

    Your Google My Business cover photo is one of the most important, as it shows up front and center on your listing.

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    To Use A Domain You Already Own

    If you already own a domain name that you want to use for your business email address, enter your domain. This step will prompt you to complete the domain name verification process, which gives Google access to your domain name. To do this, visit your domain name registrar and enter the MX records that Google Workspace provides into your DNS. Most domain name registrars offer information on how to do this.

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