How To Tell If Email Was Read

What Affects Email Open Rates

How to Tell If an Email Has Been Read

Extensions and all sorts of ways to find out how often your leads open your emails are needed to analyze the success of your advertising campaign and understand what the chances of closing a deal are.

But first, you should know the main factors that positively affect the open rate .

  • Subject line. This is the first thing people see in their inbox it will define their further interaction with your email. Your subject line should match the content presented in the email body but be catchy at the same time. Dont forget to avoid spam phrases!
  • Emotional trigger words. Logical arguments and facts dont always influence the decision of potential customers. As for the open rate, emotions win here. You need to arouse the audiences curiosity and cause an emotional or psychological reaction.
  • Personalization. This is an equally momentous point affecting the open rate. Try to communicate with your leads as if you were talking to them in person. For starters, what about including the prospects name in the subject line?
  • Segmentation. A list of email addresses divided into segments results in a 14,6% increase in open rates compared to a non-segmented list.
  • Double-open strategy. This is a follow-up campaign for those who did not open the first email. You send the same message, but test the subject line, which can boost your open rate.

Why Using Gmails Outdated Read Receipt Is Not Appropriate

The fact that Gmails read receipts are outdated and little reliable is enough to argue that its not a good option for knowing if your messages have been read or not.

The issue, though, doesnt stop here. The way the Gmail read receipt technology is implemented resembles Outlooks old-fashioned confirmations from back in the 1990s. It adds awkwardness to information that we naturally exchange when talking to people face to face, or when we use messaging apps on our smartphones.We all just take for granted that it is desirable for the person were communicating with to know were listening to them. Otherwise, no communication would be desirable. Or possible.

Thats where Mailtrack comes in. Mailtrack makes email conversations as natural as face-to-face ones because we use the same premises we take for granted when simply talking to other people.

S To Recall An Email In Outlook

Note: If the Recall This Message option is not available for you, this can mean one of two things: you either dont have an Exchange account, or your organization disabled this option.

  • Launch Outlook and click on the Sent folder.
  • Double click on the email you want to recall.
  • Click on the Message tab.
  • Then go to Actions Recall This Message.
  • You now have two options:
  • Delete unread copies of this message. Select this option if you dont want to replace the email with a new one.
  • Delete unread copies and replace with a new message. Click on this option if you want to send a new email to replace the one youre recalling.
  • Using the Recall option does not guarantee the recipient wont get the message. It does not guarantee the email will vanish from their inbox either. Oftentimes, recalling an email fails.

    The best approach is to always double-check your emails before you send them. Check if the information youre sending is correct. Make sure youre sending the email to the right person.

    Its always best to take a couple of minutes to review your emails than regret you hit the Send button later.

    Recommended Reading: What Is A Good Email Name

    How To Check If Gmail Is Read

    When you send an important email to someone through your Gmail account, you may wish to know when your message was received and read by the recipient. Gmail provides a read receipt feature powered by Google Apps to business, education and government users of its Web-based email application. You can set any email to use the read receipt feature and be notified as soon as the recipient opens your message. This feature works across most email services and clients, even for contacts who do not use Gmail.

    1

    Compose a message using your Gmail account as you normally would.

    2

    3

    Place a check in the box next to the Request read receipt option and then send your email.

    4

    Check your Gmail inbox later for a confirmation. It will come in the form of a new email letting you know which contact opened which message and the time your message was read.

    References

    How To Know If Someone Read Your Email

    How to Know If Someone Has Opened &  Read Your Email
    Sign up to Snov.io and skyrocket your sales today!
    • Integrate with your favorite apps
    • Drive sales with a free plan that never expires

    Have you ever had a situation when you sent an email, no one replied, and that was the end of it?

    Same It happens to the best of us.

    To prevent it, you need constant monitoring of the deliverability of emails, as because of the lack of this knowledge, you can lose customers and the companys revenue.

    Various email marketing services and life hacks can help you with this. We have selected the best options for you to check if email was read.

    Lets start!

    You May Like: Where Is My Icloud Email Account

    What Are Read Receipts And Delivery Receipts

    Email is an email service that allows users to send and receive email messages to and from other people.

    The email inbox can be viewed by checking email on the Internet or through email software such as Microsoft Outlook. Emails typically consist of one or more email addresses, subject lines, and message bodies.

    Read receipts and delivery receipts are email applications in which email recipients will know when and if their emails have been read by the sender of an email thread. An email recipient can also request a read-receipt for sent emails in case they want confirmation that the emails sent were received by the intended recipient.

    How Do I Know If I Successfully Recalled An Email In Outlook

    When recalling the email, make sure to tick the following option: Tell me if recall succeeds or fails for each recipient.

    As a result, Outlook will send you a notification about each recipient. If the recall was successful, youll see a Recall Success note in front of the subject.

    On the other hand, if the recall failed, youll get a Recall failure note.

    Alternatively, if you forgot to check this option when recalling the email, you can use the tracking option. Open the Sent folder and select the email you recalled. Then click on the Tracking button in the ribbon to check the recall status.

    Also Check: Find All Email Accounts

    Advantages Of Gmail Read Receipts

    • Cost-effective: This is a native Gmail feature for G Suite accounts, and does not incur extra costs like an email tracking tool would.
    • Delivery insights: Find out who opened your email newsletter and the time at which it was opened to help tailor your follow-up approach.
    • Better timed follow-ups: Understanding when a prospect has opened your message enables you to send more timely follow-ups when theyre thinking about working with your company.

    In Gmail See If Your Email Was Read

    Was your email read? HOW to find out!

    Once you install Boomerang and finish writing your email, click the Request Read Receipt and Track Clicks icon in the bottom right of the Gmail compose window. Boomerang will add a read receipt notification to the bottom of the message, and will also track clicks on any links you have included in the body of the message. Soon after the message is read, Boomerang will send you a notification that the recipient has read your message.

    You can also see if your email was read by going to your Boomerang Manage page. Click on the Boomerang link in the black bar at the top of your Gmail window, then choose Manage Scheduled Messages from the drop down menu. Under the “Tracked Messages” tab you can see more details including how many times your message has been read, or which links have been clicked.

    Boomerang! Where have you been all my life?

    Sam Grobart, The New York Times

    Boomerang for Gmail. First off, if you dont have it, stop reading this and go get it. Right now. Theres absolutely no other plugin that will add this level of function to your Gmail.

    Brad McCarty,

    Don’t Miss: Emails Not Updating

    The Pros And Cons Of Return Receipt And Email Tracking

    Finding out whether someone has opened and read your emailmay seem like something you’d like to use all the time. After all, aren’t youcurious? Email tracking tools arealso popular with sales professionals.

    But whether you use your email system’s return receipt feature or anadd-on tool, there are some drawbacks. First, let’s look at some drawbacks to using native emailreturn receipt capability:

    • In most email platforms, a recipient can opt outof sending a return receiptso there’s no guarantee that you’ll get areceipt even though you requested one.
    • Not allmail clients support the return receipt feature. If you happen to use an email service thatdoesn’t offer return receipt you’ll need to use an app instead.

    The following drawbacks apply to using either a native emailreturn receipt feature or an email tracking tool:

    • If the return receipt message goes to the Spamfolder, your recipient will never have the chance to let you know they receivedit.
    • Also, some recipients may be offended by anemail return receipt request. They may view email tracking as an invasion oftheir privacy.

    Return receipt requests and email tracking do not work forevery situation. There are some circumstances, however, when an email returnrequest might be appropriate. It’s especially well suited for urgent messagesor messages when you must know whether your message was received. For example:

    Get Effective Read Receipts With Mailtrackio

    With the free version of Mailtrack, any email can be sent with automatic receipt tracking. The recipient wont be asked if they want to accept or decline the read receipt since its automatic. A watermark indicates in every message that the Sender notified by Mailtrack.

    You dont need to worry about whether they have Gmail or another email client since Mailtrack will work in the same way.

    Don’t Miss: What Does Cc In Emails Mean

    It Helps You Focus On Hot Leads

    If you do not track your emails, you will not know who is interested or not.

    Sending emails to tens of thousands of people will take a lot of time and resources.

    When you track your emails, you will be able to know prospects that are interested.

    It will also help you to know the most active prospects or leads to focus on.

    This helps you to save time and be more productive by focusing on positive leads.

    A recipient that opened your email more times and click on a link is hotter than a recipient who does not open your email or only opened once without clicking on a link.

    Focusing on the hot leads save you time, resources and energy.

    How To Read Receipt On Outlook Without Recipients Knowing

    How to Know if Your Email Was Read: 5 Steps (with Pictures)

    You can track an email anonymously in Outlook without requesting a read receipt from your email recipients.

    This process is very simple, all you need to do is simply tick the Track Email and Track Hyperlinks at the top left side of your Outlook page.

    After you tick on them, you can type your email and send to your recipients.

    You will be notified in real-time when someone opened your email on the new sidebar at the right side of your Outlook.

    You can as well untick the Delivery and Read receipt confirmation under Tracking.

    You can do this by following these steps below:

    Step 1: Open Outlook, on the File menu, select Options and click on Mail.

    Step 2: Under Tracking, untick both checkboxes, which are the Delivery receipt confirming the message was delivered to the recipients e-mail server and the Read receipt confirming the recipient viewed the message.

    Step 3: Click OK.

    Outlook Recipients

    Also Check: What Does Cc Mean When You Send An Email

    What Are Read Receipts

    A read receipt sometimes referred to as return receipt, is a notification confirming the recipient received and opened your message. These are often used by business professionals, including marketers, to measure the effectiveness of their email campaigns and manage follow-ups. However, read receipts can also prove handy for personal use.

    Request A Return Read Receipt

    If you email a colleague and you allow them to read the email but dont receive a response, it may be beneficial to request a return receipt email. This kind of email will let you know when your email has been opened and that your recipient read it. You can ask them directly or use an email tracking service like Yesware.

    While this may seem like a good idea in some cases, there are serious privacy and security issues involved with requesting return receipts. Particularly, if the person receiving the email does not want to give over their private information or reveal it when they open their email, asking for a return receipt will likely upset them.

    In addition, any time you send an email contains personal information such as bank statements. Email should not be used to share personal information.

    You May Like: Where Do I Find My Icloud Email

    How To Tell If Someones Opened Your Email

    Unlike text messages which come with read receipts, blue ticks, and status updates, knowing whether or not a person has read your email is pretty tricky. For some, this can be important because if you know the person has read your email but has yet to reply, then you can proceed to the next step.

    However, if they havent read your email, then perhaps they are busy and you can give them a bit more time before sending a follow up. Thankfully, there are ways to track whether or not a person has read your email, so check out this guide if youd like to learn how to go about doing that.

    Sending A Gmail Read Receipt

    How to check if someone has read your email

    If you want to know when someone reads your email in Gmail, Mailtrack is the only reliable way to do that. With a simple extension, you can see who opened your email and when. It works with both free and Google Workspace Gmail accounts.

    The free version of Gmail doesnt allow you to request a read receipt. The outdated read receipt in Gmail setting is only available in accounts under a Google Workspace administrator, which are typically school or work accounts, which not everyone has. If you do have a Google Workspace Gmail account, there are two parts to requesting a Gmail read receipt.

    The administrator, which could be you, first needs to turn on the setting for read receipts in Gmail for accounts in the organization. Here are the steps:

    • 1. Log in to your Google Workspace admin account at
    • 2. Click on Apps
    • 3. Click on Google Workspace Core Services
    • 4. Select the Gmail icon
    • 5. Click User Settings
    • 6. Edit the Email read receipts option. The options are to disallow all, only allow between addresses at the organization and whitelisted addresses, or to allow them to be sent to any email address.

    Once the Gmail read receipt option is turned on, you can go into your email account and request a read receipt when you compose an email. Heres how:

    • 1. In Gmail, click Compose
    • 2. Write your email
    • 3. Click More options in the compose window which may appear as three dots or an arrow
    • 4. Select Request read receipt
    • 5. Hit send

    Recommended Reading: How To Put An Image In An Email

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox