How To Sign Off An Email Professionally

V Email Sign Offs To Avoid

82 Sign Offs to End An Professional Email (Examples of How to End an Email)

Being informal, trendy, or trying to make a joke, are not good ideas when it comes to writing the best email sign off.

In particular, if you donât know the person well, being casual or overly personal can be misinterpreted and could even backfire. You may lose a potential client by being flippant and unprofessional.

Itâs easy to make the mistake of being overly personal or casual, however. Many people donât understand how their emails are interpreted by others, so itâs important to practice how to sign off an email professionally.

So avoid using these email sign offs:

33. Thanks! Talk to you soon!

Be specific with your gratitude. Also, try to avoid exclamation points unless you actually want to add emphasis.

34. Thanks! Regards,

Not specific enough.

35. Thanks for reading my proposal and Iâll talk to you soon!

Be specific in next steps, like when you will contact them regarding the proposal or when you expect to hear from them.

36. Cheers

Unless youâre British, it sounds fake.

37. Ciao

Unless youâre Italian, it should not be used.

38. Later

39. Talk to you later

Also too informal.

This is too open-ended. Better to be specific about a follow-up

41. TGIF

Unless youâre sending this to your best friend, avoid it!

42. Any other kind of abbreviation, such as TTYL or even THX

Avoid all abbreviations.

Sounds like the end of a love letter.

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Save your email sign-offs for every type of situation as templates that live in your inbox. Then re-use whenever you need.

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Continue to iterate and get creative by A/B testing different sign-offs.

Change it up and find what works best for you and your specific audience.

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Ii Email Sign Offs With Next Steps

Letâs say you wrote an email with the intention of eliciting a response from the recipient. An example is addressing a freelance invoice. But if you never get to the point of asking for a response, donât be surprised when you donât get one!

Ask for what you need when you sign off your email, including a time frame if necessary, and you make it easy for the recipient to know their next steps. The time frame or deadline could also be one that youâre committing to meet.

12. Request confirmation from the client

If youâd like me to get started on this work by Dec. 10, Iâll need to hear back from you regarding this proposal by Dec. 1. Please contact me by then with any questions or adjustments to the contract.

13. Confirm your commitment to a deadline

I will complete this work by Dec. 10. Please respond to let me know if that time frame works for you.

14. Request payment

Now that we have completed the first phase of the project, I would appreciate receiving payment as per our contract.

15. Payment reminder request

I look forward to receiving payment at your earliest convenience.

Taking the time to write a closing sentence that includes an action item, deadline, request for response to a freelance proposal, or a similar ânext stepâ is a key part of how to end an email professionally.

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Read Also: How To Print An Email

Email Endings Email Sign

Email endings are important ways to transition to your email signature, which are ways to represent yourself to the other party. Picture this youre conducting business and sending an email to someone you dont know.

They receive your email, read it, then read your email ending and signature. During your email signature, they see your contact information, website, phone number, and job title.

That is how your email will be digested, in that order. When the reader does this, they better grasp who you are and what your email intends to communicate.

Think of the ending of your email and the email signature as information. Information that the reader can use to comprehend the message.

Pro tip: It’s best to keep the “Sent from my iPhone” signature that Apple provides. If any spelling errors are present, this can be a helpful reminder for the reader.

It’s Clear Which Email Closing Is More Professional

Best Corporate Email Signatures

So, yeah how you end a professional email is important. It can mean the difference between getting a response and getting your email moved to the trash folder.

For instructions on how to close a business email , study this tutorial:

Today, we’ll address the topic of email closings in more depth. Let’s begin with some important guidelines to follow to figure out how to end a business email:

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How To End An Email

Email is one of a few primary forms of communication during the job search and in the workplace. While its important to thoughtfully compose each part of your message, a well-constructed email sign-off is essential to leaving the reader with a positive impression.

Writing clear, professional emails can help position you positively in your career with your colleagues, people in your network or potential employers. To help make sure you achieve this goal, here is some background on how to end an email, elements you should include and several helpful examples.

  • Signature

  • Best practices:Identify your goal, consider your audience, keep it concise, proofread your email, use proper etiquette and remember to follow up.

    Related: How to Send an Email Cover Letter

    Examples Of How To End An Email

    No two situations are identical, but weve laid out ways to approach sign-offs for five common email scenarios. If the email youre writing doesnt fit precisely with one of the below categories, consider what level of formality would be the equivalent.

    An email to a colleague you write to every day doesnt need to include a link to your and your job title. It may not even require a sign-off at all, beyond your name. But an email to a client or hiring manager needs this information to seem professional and complete.

    Notice how the tone and word choice varies depending on the recipient:

  • After a Phone Screening Interview

    Thank you again for taking the time to speak with me today. Please let me know if you need any more information from me.

    Sincerely,

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    How To Sign Off An Email To A Client

    How to sign off an email to a client

    Signing-off an email to a client or a customer depends on the content of the email.

    An email to a client is very different from an email to a boss or a colleague.

    There are several different kinds of emails that can be sent to a client depending on the situation.

    The relationship you have with a new client is different from the relationship between you and an old client.

    This also needs to be put into consideration when using a sign-off in your email.

    Use A Professional Emailsignature Template

    Writing a formal email – how to sound professional when you sign off an email for work

    One of the bestthings you can do to make your email closings memorable is to include a signaturetemplate.

    Sure, you can type in a personalized closing each time you send an email. Butwith a typed-in closing it’s all too easy to forget to include importantinformation . With a professional email signaturetemplate, you’ll never have that to worry about. All your contact information is included in theemail signature and most email systems can be set up to include your emailsignature template automatically.

    Plus,professional email signature templates are attractive. They canbe set up quickly to reflect your unique business branding, including your logo and colorscheme. They help your business emails to look better and more professional.

    For example,which closing stands out as better?

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    What Should You Include When You Sign Off An Email

    There are multiple parts to an email closing. The signoff itself is important, but there are additional pieces of information you should also include before hitting Send.

    Always remember to include the following in your email signoff:

    • Full name: Be sure to include your first and last name to avoid any confusion and give the recipient an understanding of who they are corresponding with.
    • Title and company: Include your current job title and company, particularly if you find yourself emailing with someone outside the company you work for.
    • Contact information: Sure, the recipient has your email address, but are there other ways they can contact you? It can be useful to include your phone number and even your LinkedIn profile URL.

    Things You Should Know About Business Email Closings And Sign

    Before you make your choice of closing and/or sign-off to use, there are a couple of things you should know about ending professional emails:

    1. How you close your email should be in tandem with the message of the email. It will be awkward to close a nasty email to a debtor with Cheers or All the best.

    2. Your closing should include your name , even if you don’t have time to include other details like job title, contact information, and website. For some people, these are already part of their email signature. Also, avoid those huge signatures or advertising banners.

    Normally, your business email closing should be in this order:

    Best wishes,James WaltonEditor-in-ChiefWoculus Inc.234-805-392-8068 ext. 12www.woculus.com

    After your consideration, jump a line and write your full name followed by your contact details. Your official email address should be included if you are emailing from a personal email address.

    3. Your closing should remind the reader of the main thrust of your message and, at the same time, show your pleasure in communicating with the recipient.

    4. Business email closing should also leave the recipient feeling good about you. This is where your choice of consideration also comes into play.

    Below are other considerations you can use in closing your emails. Be sure to select one that fits your message.

    • Best

    Also Check: How To Start An Email To A Professor

    Formality And Your Ending

    As with any level of human communication , you can communicate in a formal or informal way. Formal would mean that your personal connection with the recipient is low. That your line of communication is entirely business-focused. This would be similar to an email that two attorneys might send to one another.

    To better understand formal vs. informal. Lets see what Websters Dictionary says in terms of defining the word formal. They say: of or denoting a style of writing or public speaking characterized by more elaborate grammatical structures and more conservative and technical vocabulary.

    OK, thats helpful to understand that formal emails are technical, elaborate, and conservative in nature.

    How about the word informal: characteristic of or appropriate to ordinary, casual, or familiar use.

    Got it. So informal would be when your email sounds casual in nature.

    Sign Off #1: Have A Good One

    30+ Best Ways to Sign Off Your Email (To Be More Memorable)

    A good way to finish an email with a friendly tone is by using the closing Have a good one.

    Although its not formal, it can definitely be used amongst co workers.

    Use cases: When sending a friendly email to your work partner, particularly when you know they have a challenge or task to work on.

    Variations: Have a good day ahead, Enjoy your day

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    Sign Off #2: Keep Up The Good Work

    Heres a truly motivational email sign off that might just make the recipients day.

    Keep up the good work is a fantastic ending line that shows appreciation for someones hard work.

    Use cases: This ending line can be successfully used from an employer to an employee thats giving their best self at work.

    Variations: Youve done great with this! Great work, keep it up!

    Bonus: Quirky Email Sign Offs

    So, you want your email to really stand out and you don’tcare what anyone thinks. Maybe you enjoy sounding different, you have a unique personal brand, or you want to be thought of as eccentric. Or, perhaps you’re in a creative field and have moreleeway.

    A quirky email sign off can definitely help you to standoutalthough not always in a good way. Unless you’re adventurous or just don’tcare what others think, you’ll probably want to reserve the quirky emailclosing for casual, personal emails.

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    Guidelines For Closing A Professional Email

    Youre finishing up an email and you want to be sure to leave a good last impression. Here are some basic guidelines to follow:

    Dont skip the closing. You may feel that this one is obvious, but it happens a lot. Since email is a more casual form of communication, its not uncommon for an email writer to skip formalities like the opening and closingeven in business emails.

    Make sure the closing is appropriate. Your email closing should take your audience into consideration. For example, you wouldnt want to close an email to your boss with the word love. Although, thats a perfectly appropriate ending for an email to your mother.

    Be sincere. Your closing should be genuine and realistic. This may require some thought on your part. For example, you wouldnt want to end an email to an out-of-town colleague with the words See You Soon unless you really are going to see them in the near future.

    Check spelling and grammar. A closing full of typos and grammar errors leaves the reader with the impression that you are sloppy and unprofessional. It just takes a few minutes to read over your email and use the spell check tool. Take those minutes.

    Use your full name. Unless you are very well-known to the recipient, you should use your full name in an email rather than just your first name. Even if you do know that recipient well, they could know more than one person with your first name.

    Provide Your Personal Details

    Gmail – Make a Professional Email Signature for FREE!

    While a professional signature is highly recommended, if you dont have one, or if its rather stingy with information, youll need to provide detailed contact info yourself.

    This includes:

    • the company you work for, as well as your position within the company
    • your phone number,
    • relevant social networks accounts

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    Maintain A Professional Tone

    While this may seem obvious, a small reminder never hurts!

    Ensure that your professional email sounds, well, professional.

    This is especially important for your closing even if youre going for a friendlier or warmer sign-off, remember to keep it within the limits of professionalism.

    Its never okay to say xoxo or thx in a professional email. Words like dear or hugs are best left for an informal letter as well. Emoticons, if used at all, should be sparsely and appropriately placed. In addition to being unprofessional in many cases, research shows that recipients often interpret emoticons as signs of immaturity or insecurity. Thus, they can reduce the authority of your voice in professional communications.

    As a general rule of thumb, if you wouldnt place something in a formal letter to an authority figure, such as a magistrate or university president, leave it out of your professional emails.

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