How To Set Up Your Own Email

Pop3 Post Office Protocol

How to set up email at your own domain name

If you expect to receive a lot of emails, POP3 is your way to go, since it downloads and delivers all of your incoming emails to your device while deleting them from the servers inbox. POP3 is a great option if you use a single device for checking your email, but the downside is that the download with POP is tied to a particular device, so you wont be able to view your emails if you try to access your inbox from a new device.

Remove Your Old Pop3/imap Account

With all your data transferred and automatically collecting your new emails, you can remove your old POP3 or IMAP account from Outlook and set the mailbox as the main mailbox if it isnt already.

  • Set your account as the default account.
  • File-> Account Settings-> Account Settings-> select your account-> button: Set as Default
  • If you are using a Send Only POP3 account, then it is recommended to set/leave this as the default.
  • In that same dialog box, set your mailbox as the default Data File.
  • tab: Data Files-> select your mailbox-> button: Set as Default
  • Accept any warning you might get about changing your default Mail Delivery Location.
  • Restart Outlook.
  • Return to the Account Settings dialog box from step 1.
  • Select your POP3 or IMAP account and press Remove.
  • Optionally Switch to the Data Files tab and remove the pst-file from your POP3 account .
  • Set your mailbox as the default data file and optionally remove your pst-file.

    Why You Should Use A Custom Email Address Instead Of A Free Account

    It doesnt matter whether youre trying to sell electrical goods or running a plumbing business. A bad email address makes it less likely that people will trust you, and they may even ignore you altogether.

    Thats why you need a hosted email address based on a domain name you own.

    Getting a hosted email account is easier and cheaper than you think, especially when you consider the increased credibility, branding opportunities and other benefits they provide.

    If your free email account is costing you as little as 12 sales a year , then switching over to a paid account will actually save you money in the long run.

    Here are a few more benefits of using a personalised email address:

    Credibility and professionalism. If you want a personal email address thats professional and really reflects your identity, you can only do that if you have your own domain name. Anyone can create a Hotmail address in just a few seconds, but an email address based on your organisations website takes a little more time. And it looks so much better. With so much spam coming from fake senders with free email accounts, if you want to be taken seriously your best option is a custom email address.

    Branding. With every email you send, you put your domain and your brand in front of your prospective customers, vendors, and anyone else with whom you communicate .

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    How To Create A Personal Email Address

    With about 3.3 billion email accounts registered worldwide, if you have a common name like Sarah, Jane, James or Thomas and want to include it in your free email address, the chances are you wont find one that you can share with your friends without feeling embarrassed.

    While it can be hard to bag a free email address that relates to your name in any way, theres always a better option an email address thats personalised to your domain. While it may seem like a small detail in the larger branding picture, a custom email is hugely important. Heres why:

        What Is The Best Professional Email Hosting Option

        How to Set Up the Gmail Email Address Using Your Own ...

        Okay, so youve decided on a custom email domain. But what is the best option to host and handle your emails?

        You have several different options, from using the options included with your hosting provider to opting for a premium solution like , which is what we use here at Kinsta.

        Our entire team gets trustworthy, branded email addresses, but they also get to keep the familiar UX of Gmail for their business communication.

        And thats the tip of the iceberg.

        Also Check: How To Get Emails Back On Iphone

        Why Use WordPress And Not Website Builders

        • 1. Its FREE

        Unlike website builders or web design software, WordPress doesnt cost a dime to download, install or use. Its built by web developers and theres a large developer community who have designed beautiful free themes and templates, making it easy to get going fast.

        • 2. Its highly customizable and user-friendly

        If you know how to use Google Docs, you already know how to add your own content. WordPress can be easily expanded with free add-ons to handle just about any site you can imagine from small business websites to e-commerce sites. With WordPress plugins youll be able to add contact forms, subscription forms, image galleries, stores, and so on for your website. And its all pretty simple.

        • 3. Your site will be responsive. Meaning itll work on smartphones & tablets, too

        The website you build will instantly be responsive, looking great on every mobile device, smartphone, and tablet. No need to hire a web developer for that.

        • 4. Help available from the community

        With so many people using the platform , its easy to find fast help when you need it. You can get help from here for free or you can hire thousands of WordPress developers from here.

        In fact, I built using WordPress, too. Below are samples of my homepage and blog page:

        WebsiteSetup Homepage

        Try An Easier Shortcut

        If youre willing to pay for assistance, you can hire an IT professional to sort out the process for you. Once you get help with the initial setup, you can then take charge of the various apps and services, ensuring that they keep ticking along as needed. This option cuts down on the hassle while preserving some of the privacy.

        Even with professional help, not everyone feels comfortable setting up a physical server. In that case, you might skip the hardware option and pay a cloud hosting company to store your emails for youheres a guide to setting up a . A cloud-based server lets you side-step the pressure of figuring everything out yourself, because the provider will configure local storage and mail management. On the other hand, you lose some of that privacy benefitinstead of trusting Apple or Google, youre now forced to trust the hosting company.

        Another way of simplifying this process is with a tool like the newly-launched Helm, which acts as an all-in-one private email server solution. Its creators say you can set up the Helm-based system in just a few minutes, personalized domain name and all. You still keep the physical server in your home, but it comes with on-board software that will take care of most of your email management: protection, encryption, and letting you access your messages from any device. This takes some of the decision-making out of the equation, which simplifies the whole process.

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        Connect To Your Outlookcom Account In Outlook

        Youre done with the web configuring part and now it is time to get everything into Outlook. This is an easy process by using Auto Account Setup.

        • File-> Add Account

        Depending on your version of Outlook, youll get one of the dialogs below.

        When you get this screen, fill out your email address and press the Connect button. When youve already stored your credentials for this account in Windows, the account will be added directly. If not, youll get prompted for your password. When you have Two-Step Verification enabled for your or Microsoft Account, then youll also be prompted for additional confirmation such as by entering a code obtained via an SMS text message or the Authenticator app.

        When you get the dialog shown above, fill out your name, email address and password. When you have Two-Step Verification enabled for your or Microsoft Account, then youll have to use a special App Password instead of your regular password.

        How To Set Up Hmailserver

        cPanel -How to Set up Your Own Email addresses! Tutorial

        The actual set up process for your private email server is also fairly easy. The following steps should give you a clear idea on how to set up your email server, and some good practices while doing the same:

      • Run hMailServer Administrator. The app should already be running if you followed step 10 in the section above.
      • In the window that opens, click on Connect and when prompted, enter the password you entered during installation in step 8 above.
      • On the welcome screen, under Getting started, click on Add domain.
      • Under the General tab, type in a domain name under “Domain”. Ensure that the Enabled checkbox is ticked, and then click on Save.
      • Now, using the navigation bar on the left, go to Domains and then click on the domain name you’ve just entered. Click on the Accounts directory.
      • In the Accounts window, click on Add.
      • In the next window, type a name under the Address text box. This will function as your email address.
      • Enter a suitable password in the Password section. Click on Save.
      • Now, using the navigation bar, go to Settings > Protocols.
      • Check SMTP, then uncheck the POP3, and IMAP checkboxes. Remember to click on Save.
      • Following this, click on Advanced, under the “Settings” heading itself. Under “Default domain”, type localhost, and then click on Save.
      • Click on the + button to expand the Advanced settings tree.
      • Navigate to TCP/IP ports and ensure that ports 25, 110, and 143 are enabled for SMTP, POP3, and IMAP respectively.
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        How To Create A Mailbox Name

        You can create as many mailbox names as youd like with your domain name, whether youre looking for a more professional email address for yourself or email addresses for 10,000 employees.

        Mailbox names are typically a persons name or a department , so youll need to think about how you plan to use email and what mailbox names will work for your business or brand.

        Configure The Email Addresses

        Once you have set up your business email services and added new users, configure each email address to make it look more professional. Since personalization is a part of successful campaigns, youll need a personalized business email account. Do so by including a full name followed by your business name.

        Its also important to create multiple general-purpose mailboxes, such as or . These mailboxes receive and keep track of inquiries from customers.

        Next step is to create an email signature an automated block of text that appears at the end of an email message. Such email signatures add your company information and increase your brand awareness.

        Hostinger users can access Webmail to create a business email signature simply log in with your email username and password. Then, the next step is to click the dashboard screen and navigate to Settings -> Identities.

        Start composing your email signature in the Signature field as you would on a word processor. Once youre happy with the result, click Save. Now your signature should appear at the bottom of every email you send.

        You can use several free tools to easily create professional email signatures, such as Designhill Email Signature Generator, MySignature, Mail-Signatures, and HubSpot.

        Some tools provide pre-made templates, while others come with drag-and-drop functionality to customize a design.

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        Create An Apple Id Using The App Store On Your Device

      • Open the App Store and tap the sign-in button .
      • Tap Create New Apple ID. If you don’t see this option, make sure that you’re signed out of iCloud.
      • Follow the onscreen steps. The email address that you provide will be your new Apple ID.*
      • Enter your credit card and billing information, then tap Next. You can also choose None. Learn what to do if None isn’t showing or you can’t select it. You won’t be charged until you make a purchase.
      • Confirm your phone number. This can help to verify your identity and recover your account if needed. Tap Next.
      • Check your email for a verification email from Apple and verify your email address.
      • After you verify your email address, you can use your Apple ID to sign in to the iTunes Store, App Store, and other Apple services such as iCloud.

        * In China mainland, you might be required to provide a +86 phone number for your Apple ID. You can change the number later, or change your country or region to a location that doesn’t require it. This number is only used for verification purposes.

        Adding An Online Store

        How to set up the automation email to send your own emails ...

        Not every website needs an ecommerce store. But if you want to know how to make a website and include an online store, keeping reading.

        The most popular plugin for this purpose is WooCommerce.

        You can set it up quickly, it offers many payment options, and a wide range of optimized themes to create an online shop. Plus, it has a variety of extensions available for purchase to customize your e-commerce site and adapt it to many purposes.

        To learn how to add an online store to your website, follow this guide.

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        Connect To Your Email Provider

        How you connect your domain to your email host depends on where you registered your domain name. If you registered a domain name through an all-in-one domain and email hosting service like Google Workspace, youll simply follow the remaining prompts and the work is done for you. On the other hand, if you registered your domain through a web hosting service, site builder, or another third-party service, you may need to take additional steps.

        For example, if you got your domain as part of your web hosting plan, you need to navigate to your web hosting providers instructions on how to set up your new business email address. For most, you will see an option labeled Email from within your account dashboard. Follow the prompts to set up your custom email address.

        From there, all you need to do is decide how you would like your email address formatted. For help deciding which is right for your business, learn more about choosing a professional email address.

        Create A Business Email Address Using Hostgator

        HostGator is a super affordable hosting company that gives you free business email accounts with any hosting plan.

        Just like with Bluehost, you dont need to have a website ready. You can sign up for today and start using your free business email with your domain.

        OK lets start by choosing a plan.

        Step 1: Choose a HostGator Plan

        HostGator plans are also very affordable for any business thats just starting out.

        Head to HostGator and click Get Started to see the plans.

        All of these plans are shared hosting plans. If youre not sure what that means, read our article on .

        Heres a quick look at what youll get on these plans:


        You can see that HostGator gives you more storage on its smallest plan compared to Bluehost. The renewal price on the Business plan is a little more expensive than HostGator.

        All plans include a free domain for the first year.

        Be sure to check the plan comparison on the HostGator website before deciding which plan to buy. Then click the Buy Now button to continue.

        All set? Great! Lets sign up for your domain.

        Step 2: Choose Your Free Domain

        HostGator gives you a free domain with any hosting plan. You can use the domain for your free business email account right away.

        Search for the domain you want in the search box and press Enter. If your domain is available, HostGator will mark it with a green label.

        Now you can scroll down and fill out the rest of the order form. You can safely uncheck the Domain Privacy checkbox here:

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