How To Set Up An Outlook Email Account

Private Email Account Setup In Outlook 2019

How to Set up an Email Account in Microsoft Outlook

addre-configurePrivate EmailMicrosoft Outlook 2019NOTE:add a new email accountAccount Information+ Add AccountFile > > Info > > Account Information+ Add AccountConnectConnectNextPOP or IMAP optionPOP3 IMAP IMAP

  • Incoming mail server:
  • Incoming mail port: 993
  • Encryption method: SSL/TLS
  • Require logon using Secure Password Authentication : should be unchecked
  • Outgoing mail server:
  • Outgoing mail port: 465
  • Encryption method: SSL/TLS
  • Require logon using Secure Password Authentication : should be unchecked


  • Incoming mail server:
  • Incoming mail port: 995
  • This server requires an encrypted connection: should be checked
  • Require logon using Secure Password Authentication : should be unchecked
  • Outgoing mail server:
  • Outgoing mail port: 465
  • Encryption method: SSL/TLS
  • Require logon using Secure Password Authentication : should be unchecked

NextConnectDone NOTE:Something went wrong. We couldn’t connect to the incoming server. Please check the incoming server settings and try againFile > > Info > > Account InformationAccount SettingsRepairAdvanced optionsLet me repair my account manuallyRepairIncoming mailOutgoing mailRepair

Outlook Email Settings: Server Settings

5. Here, enter your name and email address under User Information. Under Server Information, enter the mail server name located in your account sheet as BOTH your incoming and outgoing Server Names. The account type can be either POP3 or IMAP. Click More Settings …

6. The Internet E-mail Settings window appears. Click Outgoing Server and choose “My outgoing server requires authentication” and “Use same settings as my incoming mail server”. Click Advanced.

7. On the Advanced tab, check “This server requires an encrypted connection “. This will change the port number for the incoming server to either 995 or 993, depending on if you chose POP3 or IMAP. Underneath the Outgoing server field there will be a drop down menu. In that menu choose SSL then change the port number to 465. Click OK.

8. Back on the Add New Account window, click Next. Outlook will run a test to check to make sure your settings are correct. Once it finishes, click Close here and Next on the Add New Account window.

9. You should be all set! Click Finish.

Manually Setting Up An Email Account In Microsoft Outlook 2019

This article explains how to manually set up an email account in Microsoft Outlook 2019.

If you are using Microsoft Outlook for the first time, follow the instructions that are listed in the section Initial Setup of an Email Account.

To set up another email account in Microsoft Outlook, follow the instructions that are listed in the section Setting Up Another Email Account.

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Change Offline Access Setting

You can use Outlook on your laptop or desktop computer when youre not connected to the Internet. Email, calendar, and other items are kept in an Outlook data file on your computer so you can work offline. You can set the duration of this setting to 1, 3, 6, 12, or 24 months, or All.

  • In Outlook, click the File menu.
  • Click Account Settings> Account Settings.
  • In the Account Settings dialog box, with the E-mail tab selected, click Change.
  • In the Offline Settings section, move the slider to select how long you want to keep mail on your computer for offline access. You can choose 1, 3, 6, 12, 24 months or All. Then click Next.
  • Click Finish.
  • Open Your New Outlookcom Email Account

    How can I set up email in Microsoft Outlook?

    Once you’ve finished setting your new Outlookemail, you’ll be prompted to open your account and start using it:

    Click the Let’sgo button to open your new Outlook email account. Your inbox displays:

    Congratulations! You’ve just set up your email account. You can now begin using it.

    Note: You may be prompted to verify your account before you can send a message.

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    Add A New Account Quickly

    Most email accounts, including Office 365, Exchange server accounts,,, and Google accounts can be set up in a few quick steps.

  • Select Outlook > Preferences > Account.
  • Click the plus sign > New Account.
  • Type your email address > Continue.
  • Type your password > Add Account.
  • If adding a Yahoo, or other IMAP or POP account, you might be taken to those sites and asked to allow Outlook to access your mail, contacts, and calendars. Click Allow to continue.
  • If you are adding Gmail, you will get a prompt within Outlook to sign-in to your Google account. This is for users who are on Build 16.15.18070902 and higher.
  • Enter Account Settings Manually

    If Mail can’t find your email settings, then you need to enter them manually. Tap Next, then follow these steps:

  • Choose IMAP or POP for your new account. If you arent sure which one to choose, contact your email provider.
  • Enter the information for Incoming Mail Server and Outgoing Mail Server. Then tap Next. If you don’t have this information, try to look it up.
  • If your email settings are correct, tap Save to finish. If the email settings are incorrect, you’ll be asked to edit them.
  • If you still can’t set up your email account or save your email settings, contact your email provider.

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    How To Set Up Email In Outlook 2016 Or Microsoft 365

    This guide takes you step-by-step through the process of setting up a new email account in Outlook 2016 or Outlook for Microsoft 365.

    If the Mail account is already set up, but giving errors then refer to our troubleshooting guides for Outlook 2016 or Office 365.

    Replace with your domain name.

  • Launch Outlook
  • Select File on the top left menu bar
  • Select the Add Account button in the middle of the screen, then Account Settings
  • Insert your email address
  • Select Advanced options, then select Let me set up my account manually > Connect
  • This temporary screen will display
  • This screen will display the various account options select POP or IMAP
  • Server Settings: .
  • Incoming mail: add mail. before your domain name e.g.*
  • Port 993
  • Encryption method: SSL/TLS
  • Require logon using Secure Password Authentication is unticked
  • Outgoing mail: add smtp. before your domain name*
  • Change Port to 465
  • Encryption method: SSL/TLS
  • Require logon using Secure Password Authentication is unticked
  • Click Connect
  • Important Information About Connected Accounts

    How to Set up an Email Account in Microsoft® Outlook 2010

    Important: Microsoft removed the ability to connect new accounts to on May 10, 2021.

    • Accounts that were connected before May 10, 2021, will continue to sync as usual.

    • To see your all your email accounts, calendars, and contacts in a combined inbox, download Outlook for iOS or Outlook for Android.

    If you want to create another email address that uses the same inbox, sent, items, and contact list as your existing account, read how to create an email alias.If you want a completely fresh start, sign out of, then create a new account.

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    How To Create A New Free Microsoft Outlookcom Email Account

    Technical LevelSummary


    1. Connect to Microsoft, using thislink.

    a. Note: This link will lead you to the Microsoft Account page. You will use this page to create a new email account. Dont let the page title throw you off. You are on the right page!

    2. Add your name , then add the email name youd like to use.

    a. Note: The site will let you know if this email name is available or if by chance,

    someone else has already selected this same email name.

    If someone else already is using it, select a new, unique email name.

    3. Add the other requested information.

    a. Tip: You will be requested to add 2 ways Microsoft can to get ahold of you,

    so think of an alternate email account and phone number to provide.

    4. After you complete the steps, a new email address will be created. You will automatically be connected to your new email account,and you can send your first email.

    5. You can check your email: from anywhere, by connecting to: .

    a. Note: If you are using the same computer you used when you created your new email, you wont have to enter your password. When you use a different computer, laptop, tablet, or phone you can easily check your email by entering your email address and password. Enjoy emailing.

    See Also

    How To Configure Outlook For Windows For Office 365

    You can configure Microsoft Outlook to access your Office 365 account by setting up an Exchange connection. An Exchange connection provides access your email, calendar, contacts, and tasks in Outlook.

    You can also set up Outlook to access your email by using IMAP. However, if you use IMAP you can only access your email from Outlook, not your calendar, contacts, and tasks.


    • Office 365 is designed to work with any version of Microsoft Office in mainstream support.
    • Two-step authentication may also be required.

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    Problems Adding Your Email Account Use Advanced Setup

    You may need to manually add your email account. Choose from one of the advanced methods below:

    Use advanced setup to add a POP or IMAP email account in Outlook for Windows

    If you need to enter specific values for incoming and outgoing server names, port numbers, or SSL settings, you can use Outlook’s advanced setup option. You can use these instructions to add a POP or IMAP account to Outlook.

  • Open Outlook and select File> Add Account.

  • On the next screen, enter your email address, select Advanced options, then check the box for Let me set up my account manually and select Connect.

  • Select your account type. Most of the time when you need to use this option, you’ll select IMAP.

  • The Account settings screen should be pre-populated with most of the account settings you need. However, if you need to look up your settings, see the POP and IMAP account settings topic. Enter your incoming and outgoing server settings and then select Next.

  • Enter your password and then select Connect.

  • Use advanced setup to add a third-party MAPI email account to Outlook for Windows

    If you are using a third-party MAPI provider, download and configure the MAPI email provider application as suggested by provider company.

  • Open Outlook and select File > Add Account.

  • On the next screen, enter your email address, select Advanced options, check the box for Let me set up my account manually, and select Connect.

  • On the Advanced Setup screen, select Other.

  • Click Connect.

  • Which Is Better For Business Email: Microsoft 365 Or Google Workspace

    Setting up your Email accounts in Microsoft Outlook

    Microsoft 365 and Google Workspace are both top choices for business email. Each comes with a suite of productivity and collaboration tools. Google Workspace is usually preferred by collaborative teams, while heavy email users or those wanting automations and integrations will get more from Microsoft business email via Outlook. Get the full breakdown of .

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    Settings While Adding An Outlook Account

    In your account settings, go to the Email Accounts tab and click the Add button. You will see email account type options Gmail, SMTP, Outlook, and Exchange.

    Select the Outlook option in the pop-up window.

    Then, fill in the SMTP Settings:

    From name a name the recipient will see in incoming messages from you.From email email address from which emails will be sent.Username your Outlook email address.Password your password from the email account that you indicated in the Username field.

    Fill in the rest of the settings:

    SMTP Host the name of the email server smtp.office365.comSMTP Port port 587 for email sendingand settings for using TLS.Messages per day the maximum number of messages that can be sent from this account per day. This parameter shouldnt exceed the limit set by your provider .Fixed delay or Random delay the time interval between sending emails. The delay between messages cannot be less than the default one .

    Next, fill in the IMAP Settings so that we can track replies to campaigns sent from this email account:

    IMAP Host outlook.office365.comIMAP Port port 993 and settings for using SSL.

    If you want to receive a reply to another email address, check the Set a different reply-to address option in SMTP settings and enter the email address you want to get a reply to.

    Next, in IMAP settings, check the Use different email accounts for receiving emails option and fill in the following:

    How To Set Up Microsoft Business Email In 5 Easy Steps

    Elizabeth Kraus has more than a decade of first-hand experience building and growing a boutique digital marketing agency and double that in small and mid-size business marketing management. She provides expert answers to questions related to branding, content marketing, web development, email, social media, and SEO.

    This article is part of a larger series on Business Email.

    Microsoft 365 comes with Outlook, one of the best business email tools on the market. Microsoft business email plans stand out for high storage and attachment limits, advanced features, and Microsofts famous productivity suite. Setting up your business email in Outlook is easy. Go to Microsoft, select a business plan, and follow the prompts to set up your account, connect your domain, and create a business email address to use in Outlook.

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    Verify The Domain To Use For Microsoft Business Email

    After inputting your domain name, Microsoft will look up your domain and request that you verify ownership of it by adding your domains DNS settings. This involves copying the provided TXT record information from Microsoft to your domains corresponding settings. To do this, navigate to the domain name registrar you used to purchase your domain .

    Then find your DNS settings, which will vary based on where you purchased your domain name. We included links to set up information for several popular domain registrars below. Copy the TXT value from Microsoft and paste it into your domains TXT value so that the two match.

    After updating your domain names DNS settings with Microsofts TXT record, navigate back to Microsoft and click the Ive added TXT record button. Keep in mind that it can take up to 10 minutes to verify your DNS records. Once its been verified, you will be able to move on to the next step for creating a business email with Outlook.

    How To Set Up Your Email Account Automatically

    Setting Up An Email Account In Outlook

    If you use an email provider like iCloud, Google, or Yahoo, Mail can automatically set up your email account with just your email address and password. Here’s how:

  • Go to Settings > Mail, then tap Accounts.
  • Tap Add Account, then select your email provider.
  • Enter your email address and password.
  • If you see Next, tap Next and wait for Mail to verify your account.
  • If you see Save, tap Save.
  • If you don’t see your email provider, tap Other to add your account manually.

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    Choose A Language And Time Zone

    The first prompt you’ll see asks you to choose alanguage and time zone:

    Use the arrows to the right of the Language and Time zone files to make your choices. When you’ve finished makingyour select, click the right arrow to move forward in the Outlook email setup process.

    Note:At any point during the setup process, you can use the left arrow to movebackwards. Use the right arrow to move forwards.

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