How To Send Your Resume Via Email

What Even Emails Have To Be Formal

How to Email a Resume

During your job search and afterward as well, once youre re-employed sending proper emails is vital for your career. All levels of an organization value communication skills. Dont be misunderstood. Make sure you convey information in ways that represent a positive image of you to others.

In the world of work, quite often, you are what you write. This is nowhere more true than when submitting your resume and cover letter for consideration. Every impression counts. Your emailed message may be the very first thing a potential employer sees from you.

Tips When Creating A Subject Line

With a few tips and examples, your subject line for resume email can be a success. Whether you are researching for job opportunities and then sending your resume in cold via email or the company has requested resumes be sent via email for job openings, consider these tips:

  • The subject line should be clear in its intent.
  • The subject line must make the reader feel comfortable opening it. Include specific and personalized information to avoid sounding like a bot.
  • The subject line should be succinct so all important information fits within the space provided.

Always Attach Your Resume As A Document

Everyone utilizes technology in a different capacity and ata different pace. Rather than sending alink to your resume, simply attach it as a file. Its much easier for a hiring manager to gothe traditional route to find your resume.

Try this: Instead of including a link to your dropboxaccount, include a link to your website, blog or online portfolioand showcase your work. Proof of capabilities speaks volumes and is a great way to get noticed.

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Dos And Don’ts When Emailing A Resume

Always follow the employers directions. It is advisable to always follow the directions given by the employer as employers are usually not tolerant of applicants who disregard their directions. If the employer asks for a resume in PDF, do not send it in word document, instead convert it into one. Similarly, if you are required to include a cover letter, do include it.

Be careful of the auto-fill option in email. There are many cases where the applicants end up sending the resume to their boss. So, it makes sense to dedicate one email account for searching jobs.

Resume should always be sent with a message. Always ensure that you write an email message with your resume and just not send the resume by itself. It is required to make it clear why you are writing and what post you are applying for.

Refrain from using your work email. It is not considered smart to apply using your work email account. Employees email activity is monitored in many companies. Moreover, it makes a bad impression on the prospective employer.

Refrain from using a Spam Blocker. There are spam blockers that may require the sender who is not in your online address book to fill in a form online before they can send a message to you. It is a bad idea to let your prospective employer go through these hurdles.

Want to know detailed steps of emailing a resume, watch the video below:

How To Email A Resume

Example of how to send a resume via email

While it is most common for employers to accept resumes through online job applications, some job postings may include a requirement to submit your resume via email. If this is the case, whats the best way to email your resume for success? The key is to read the job posting carefully. You will want to follow any instructions the employer gives you on emailing your resume. Below are tips on how to follow the instructions and other guidance on sending a professional email.

1. Name and contact information2. Summary or objectivec. Description of role and achievement4. Education6. Optional

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Email Job Application Introduction

Dear Mx. Webber,

I saw your job ad for a restaurant manager and would love to be considered for the position.

I am a head server who has won Employee of the Month three times in a row and spearheaded a wine sales campaign that resulted in a 10% increase in alcohol revenue. My goal is to use my 10 years of serving experience to increase sales at your establishment and the number of regular customers.

Please find attached my resume and cover letter. I look forward to meeting you in person to discuss the opportunity.


Pablo Lopez

How Do You Impress The Hiring Manager

You can impress the hiring manager by crafting a great resume and adhering to all the job posting’s requirements. Be polite and courteous in all your correspondence with the hiring manager, and go the extra mile when you complete your job application. Passion, insight, and an excellent work ethic usually makes a good impression.

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Always Add Relevant Attachments

Your job application email is only significant if it contains the documents to support your candidacy. State in your email that you have enclosed your resume, cover letter, and any other necessary documents that are required for the position.

Double check that you actually attached them. Sometimes, applicants forget to actually attach these documents in an email and when a hiring manager cannot find them, they do not bother to consider the email any longer. Make sure that you attach these files, because they will ultimately determine if you are indeed eligible for an interview.

What Is The Format Of A Resume Attached In An Email

How To Email A Resume In A Professional Way?

It is important that the filename contains your name and specifies that it is a resume. For example, Firstname_Lastname_Resume.pdf. Check if the job description specifies a Word or PDF format, if not, stick to PDF.

It is important to mention your full name and that the file is a resume in the filename so that the recruiter can easily tell which one is yours.

To you, it may be fine as just Resume.pdf but to them, it might get lost in the sea of other resumes they have to look at.

As for the format, check thoroughly if the job description mentions whether they want it in a Word, PDF, or any kind of other formats as they definitely have their reasons for this specification.

Once you feel that you have included everything necessary in the email and that it is complete, proofread, proofread and proofread.

It is very important to reread everything you wrote and edit anything if needed.

It is also important to make sure all the attached files work and open the way you want them to.

Here are the best ways to make sure you dont miss any mistakes before sending your resume via email.

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Finding Company Contacts On Linkedin

If you don’t know a contact within the company, you stillmay be able to find the name of the hiring manager on LinkedIn. Once you’ve gota name, invite them to be a connection firstthis lets them see your profileand acquaint themselves with your qualifications.

Meanwhile, apply for theposition through the conventional means, then send the hiring manager a short note mentioning your interest in working forthe company. Quickly explain that you applied for the position and why you feelyou’re qualified.

With any luck, the hiring manager will respond and start aconversation with you. If your LinkedIn profile looks good, they may search foryour resume in the pool of applicants or ask you to send it directly to them.Either way, you’ve met your goal of getting your resume in front of a real person.

For guidance on how to set up a professional LinkedInprofile, study this article:

Write An Informative Subject Line

The email subject line should include your name and the position you are applying to. This is perhaps the most overlooked portion of an email, especially one for a job application. Before even opening an email, recruiters will read the subject line. If it is irrelevant, they will not open it.

Ensure that it is relevant by stating the position, mentioning your name, and expressing that it is a job application. Recruiters receive a copious amount emails daily, so make sure your subject line is informative and gets to the point. In case your job post has a reference number or code of some kind, include this in the subject line. This will make it even easier for recruiters to associate your application with a particular job post.

Some more tips on writing an email where you get a fast response.

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Follow The Employer’s Instructions

When you apply for jobs via email, the employer may require you to send your resume and cover letter as an attachment to an email message. It’s important to send your attachments correctly, to include all the information you need so your email message is opened and read, and to let the receiver know how they can contact you to schedule an interview.

What’s most important is to follow the employer’s instructions and send exactly what they have asked for in the format it’s requested. If you don’t, your message may end up in a spam or trash folder.

Present Your Best Assets And Make An Offer In The Main Paragraph

14 Ways On How To Get The Most From This Sending Resume ...

Surprise, surprise

Your resume email is not a copy-paste of your regular cover letter in email text editor.

How to Email a Resume: Proper Format

  • Support it with quantified data.
  • Make an offer: show show you can help.

Take a look:

Thats an email format that will deliver: dont undersell your achievements but dont be too elaborate either.

Now they kind of want to give you a shot already. Amplify that good impression you made with the below:

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When Is A Good Time To Email My Resume To An Employer

There are several good answers to this. You can send this type of email when there is a new job posted–but you don’t have to wait that long.

If there are specific companies that you would like to work for, be proactive! Find a contact within the company and start emailing them right away. By doing this, youâll be putting yourself in a great position. When an opportunity opens up, youâll be on the front of the hiring managerâs mind.

Head over to our related post if you’re wondering about the best day and time to send your resume.

What Is A Self

A self-introduction email is a message sent to someone you have never met with information about who you are. The purpose of the email is usually a request, such as asking for information about a job, asking for advice or attempting to sell a product or service. To receive a response, an introduction email needs to capture the attention and engage the interest of its recipient.

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Who Should I Email My Resume To

Generally, you want to target the hiring manager, since that is who makes decisions about who to hire. If you are connected to the hiring manager, perfect! For the rest of us, try to find a way to make the connection.

Start reaching out to friends, colleagues, fellow alumni, etc. You never know who will know someone that can connect you. Thereâs a great chance that youâll eventually find a connection who can get you the information you need.

A great resource for finding mutual connections is LinkedIn. Search for your target company on LinkedIn and browse the employee list. More likely than not, youâll see at least a few 2nd-degree connections. That’s an awesome start!

Send a personalized message to those connections and start the dialogue there.

We have a different post devoting to asking for a job referral with several templates you can adapt to ask for an introduction. For example:

Hi Anne,

Hope all is well with you.

I am wondering whether you have any contacts with your companyâs hiring personnel, and if you would feel comfortable making an introduction. If you feel that youâre familiar enough with my work history and skills to put me in contact with [hiring manager name}, I would greatly appreciate it.

Keep it short, simple, and to the point.

Continue your networking efforts until youâre able to secure a referral or a hiring managerâs email address.

How Do I Find A Hiring Manager’s Email Address

Sending The Perfect Resume by Email

Instead of scouring through LinkedIn making connection after connection, you can take another approach. There are a variety of techniques and online applications that can give you solid guesses at an individualâs email address.

As long as you have the name of the hiring manager and the name of the company, youâll be able to make an educated guess.

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When To Send Your Email Application

Theres great research that has all the answers:

  • Mondays are best , Fridays and Saturdays are worst.
  • Still, try to apply within 96 hours after a job gets posted: youll be 8x more likely to get an interview. After that, every day you wait reduces your chances by 28%.
  • The best time? Between 6 and 10 am .

Sign Or Signature: Ending The Resume Email

Instead of simply signing off your resume email with your first name in the end, you should include your full signature. This is very effective and makes it easy for the recruiter to contact you.

A lot of people miss their interview chances simply because their contact information wasn’t readily available to the recruiter.

Try to include as all relevant details in your signature in your resume email. Example: Email id, LinkedIn profile, Phone number, etc.

Follow Up To Make Sure They Got it

It’s perfectly acceptable to close the loop by ending another email if you don’t get a confirmation that they got your resume. It’s best to wait at least 3-5 days for a response before sending another email to confirm.

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Sample Emails When Sending A Resume To An Employer

Co-founder & Head of Marketing at Kickresume

Have you found a job posting that asks you to submit your resume via email? Or maybe youve decided to approach your dream company directly. If so, youre probably asking yourself right now what to write in an email when sending my resume so I will stand out?

Sometimes employers provide clear instructions on what the email format should include. If thats the case, follow the employers directions closely.

But if you cant find any instructions, dont worry you can follow the best practices described in this article!

Keep Your Subject Line Focused

Emailing Resume

You want your subject line to be short and relevant. Youâre not trying to trick people into opening your emailâthat wonât make a good first impression!

Instead, opt for a subject line that easily fits on a phone screen. Hubspot reports that 46% of emails are opened on mobile devices in 2020. That means you have less than 40 characters to earn someoneâs timeâand this trend is expected to continue in 2021.

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