How To Send Video Files Too Big For Email

Download The File In Lower Quality

How to Email Large Files with Gmail, Google Drive, and Dropbox

When you want to share a video via email, one of the simplest things to do is downloading the video file in lower quality, or low resolution. You can do so right from the editing software.

If youre using Adobe Premiere Pro to edit your video, heres a tutorial to help you figure out how to reduce file size right before render/ export.

If youre using Final Cut Pro to edit your video, heres a tutorial to help you figure out how to reduce file size right before render/ export.

There are a few key pointers you can keep in mind while doing this:

  • Downloading/ exporting your videos in the MP4 file type usually helps keep quality and reduce file size.
  • Exporting at 720p or 1080p resolution will work for most people. But mostly, export at a suitable resolution for your project depending on the viewers screen .
  • Adding a lot of movement or even transitions will cause your video file to be larger.
  • Compress your audio on export. Its rare to need uncompressed audio in most video projects. Find out how you can compress an audio file.
  • As mentioned before, higher frame rates will cause slightly larger videos. This is why it is smart to use the frame rate that is right for your project. The standard frame rate that is used across files of different sizes is 24-30fps. Higher frame rates exist as well, but its advisable to use the standard when compressing videos too.

Zip File Attachments To Combine And Compress Them

Outlooksautomatic resizing feature is very useful, but it wont work for some types offiles. For example, suppose you had a large spreadsheet or other large documentyou wanted to send by email. The resizing feature wouldn’t work. Video files are another type of file thatfrequently exceed the Outlook email attachment limit, but that can’t be resized using the resizing feature.

Theanswer the answer for these large file types is to compress them using a zip file before you attach them to your Outlook email. A zip file can also combine multiple files into a singlefile.

Creatingthe zip file automatically compresses your files, but it isnt useful for filetypes that are already compressed. For example, .jpga popular image formatisalready in a fairly compressed state. So, zipping files of this type wontreduce the size much.

Whenthe recipient receives the zip file, they simply extract the files from the zipfile. Lets get started. In this example, Ill show you how to email large files of this type through Outlook email.

Step 1. Create a Zip File

Thefirst thing you need to do to is zip your large files. Go to Windows File Explorer and find the files youwant to zip. Use CTRL+Shift toselect multiple files. Heres an example of selected files:

File Explorer.

In this example, I’m using large video files. Notice thattogether the selected files are slightly over the 20 MB limit. Right-click on theselected files to bring up a pop-up menu:

Step3. Extract the Files from the Zip File

How To Send Large Files Over The Internet With Gmail And Google Drive

Google Drive offers up to 15GB of free storage. If you want to share large files like video, you can try the following steps.

Step 1. Go to Gmail and sign in with your Google account, select Compose to open a new message window.

Step 2. Select the Recipient of the email, add a Subject, and type your message.

Step 3. Select the Google Drive icon, next select the Upload tab to save video files from your computer to Google Drive.

Step 4. Choose Select files from your device, and then select the large files you want to send and click the Open to close the dialog box. If the video is already saved in Google Drive, select My Drive, choose the file, then select Drive link.

Step 5. Select Upload and wait while the file is saved to Google Drive. When the upload is finished, the video appears as a link in the email message.

Step 6. Select Send. Youll be asked if you want to turn on link sharing.

Step 7. Select Send to give anyone with the link access to view the file.

Step 8. The email message is sent to your recipient. When the recipient selects the link in the email, the video opens in Google Drive.

In addition to viewing the video, recipients can add the video to their Google Drive, download the file, and embed the video on a web page. If your recipient has a Google account, they can also make comments and share it with others.

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The 9 Best Ways To Send Large Files

We all know the frustrating feeling maybe you’ve finally finished the script for your next marketing video, or you’ve collected all the images you need for your next campaign. But when you go to press “Send” you’re told, “Sorry. File too large.”

Unfortunately, our email accounts can’t carry as much storage as you might think. Gmail, for instance, can only hold files up to 25 MB.

Additionally, large files can eat at your storage space, even if it’s just sitting in your Sent folder.

If you’ve got a file you can’t send the traditional way, don’t worry we’ve got nine easy and cheap alternatives, to ensure the largest of files can be sent to whoever, within minutes.

Create And Send Multi

How To Send Large Files (For Free)

RELATED:How to Upload Really Large Files to SkyDrive, Dropbox, or Email

If youre looking for a more traditional, do-it-yourself method, you can split your file up into smaller parts. For example, if you had a 50MB file you wanted to emailor even a collection of large filesyou could use a file compression program like 7-Zip to create an archive, and then split the archive into five 10MB pieces.

After splitting the archive, you can then attach all the separated pieces to separate emails. The recipient will need to download each attachment, and then use a file extraction program to extract the larger, complete file from the separate archives.

While it can be a bit cumbersome, this traditional method still works as well as it always did. Some recipients might be confused by the separate attachmentsor at least wont enjoy jumping through hoops to reassemble them. If youre not sure whether your recipient will know how to do this, its probably better to choose an easier method.

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How To Send Large Video Files From Android To Iphone

If the large video file is on an Android device and you want to send it to your iPhone, you can always use a cloud service to generate a sharing link.

You could also potentially transfer the file to your computer and then download it to your iPhone. But there is another solution that involves a third-party app called Move to iPhone, developed by Apple. You can download it to your Android device from Play Store.

Once you install it, the iPhone will create a private Wi-Fi network and find your Android device. From there, follow these steps:

  • Tap on the message that says Move Data from Android on the iPhone.
  • Now, open the Move to iOS app on your Android.
  • Next, tap Continue on both devices.
  • Then, you will see a 12-digit code on your iPhone, which you then need to enter on Android.
  • Finally, go to your Android camera roll and locate the large video. The sharing process will begin automatically.
  • How Can I Send A Folder Through Gmail

    Send the folder through Gmail using Google Drive

  • Go to Gmail and open up the compose window.
  • Here click on the Insert files using Drive button at the bottom.
  • Now select the folder you want to send and click on the Insert button at the bottom. You can hold the Ctrl key to select multiple folders.
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    How To Download A Video File In Lower Quality

    When you want to download a video file in lower quality, or low resolution, you can do so right from the editing software.

    If youre using Adobe Premiere Pro toedit your video, heres a tutorial to help you figure out how to reduce file size right before render/ export.

    If youre using Final Cut Pro to edit your video, heres a tutorial to help you figure out how to reduce file size right before render/ export.

    There are a few key pointers you can keep in mind while doing this:

    • Downloading/ exporting your videos in the MP4 file type usually helps keep quality and reduce file size.
    • Exporting at 720p or 1080p resolution will work for most people. But mostly, export at a suitable resolution for your project depending on the viewers screen
    • Adding a lot of movement or even transitions will cause your video file to be larger.
    • Compress your audio on export. Its rare to need uncompressed audio in most video projects. Find out how you can compress an audio file here.
    • Higher frame rates will cause slightly larger videos. This is why it is smart to use the frame rate that is right for your project. 24-30 is the standard frame rate that is used across files of different sizes. Higher frame rates exist as well, but its advisable to use the standard when compressing videos too.

    How To Send Large Files Via Email

    How to Send Large Files

    Figuring out how to email large files can take up hours of your day. However, it doesn’t have to because there are many avenues you can take to send your large email attachments. In this article, we are going to discuss how to send large files via email and ways the Clean Email app will keep large files organized in your inbox.

    Clean Email

    Take control of your mailbox

    4.4

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    Use File Compression Software Like 7

    If you have multiple files, you might consider using a free compression software like 7-Zip, which can compress an entire folder of files at once. Zip files in general support lossless data compression, and are good for saving time and space while ensuring your files remain intact. Most operating systems can extract Zip files easily, without additional software.

    7-Zip is available for Windows, Mac and Linux. You can also provide a password for your files with 7-Zip, to ensure they’re safe to send online.

    Specific Use Case: Sending a folder full of files at once to a recipient.

    Send A Large Video From A Phone Or Computer

    Once thats done, youll be shown by what percentage Clideos tool was able to compress your movie, as well as the before and after size in MB.

    Below this, you have the option to download your new video. Just tap the green Download. As before, you can save to your online cloud account, simply click the down-arrow and youll be given the option in the drop-down menu.

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    How To Attach Video To Email On Iphone

    1. On the Home screen of your iPhone, launch Mail app.

    2. Open the email by tapping the writing email icon or an existing email. Go to the body of the email.

    3. Place the cursor to show the editing menu. Tap the forward icon and Insert Video. Choose a video from Photos on your iPhone, and select Choose.

    4. Tap Send after you’ve all set. Do these again to add one more video attachment.

    Sign Up For A Free Dropbox Account

    How to send large files over email

    DropBox is a popular online storage service that lets you keep important files backed up in the cloud. It also makes it easy to share those files with other people, who can download them through a sharing link or add them to their own DropBox accounts.

    DropBox offers a free 2 GB of room to anyone. If your cloud storage needs are more demanding than the free account can accommodate, then you can check into paid tiers that offer more space. Services like Box.com and Microsofts OneDrive offer similar features to DropBox. You can always sign up for more than one free storage service if youre getting low on space.

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    Efficiently Share Large Files

    There are several ways to share large files and collaborate with other people without sending attachments.

    • Microsoft SharePoint Server libraries If you have access to a SharePoint Server library, files can be saved to the library. For more information, see Save a file to a SharePoint library. SharePoint libraries can be accessed directly in Outlook.

    If your organization uses SharePoint Server and provides you with a My Site, you can upload your files to your My Site Shared Documents library, and then include a link to the file in your message.

    When you open the SharePoint document library to which you have uploaded your file, right-click the link to the document, click Copy Shortcut, and then paste the shortcut into your message.

    Security Note: When you attach a file to a message, you determine the intended recipient. If you upload a file to a shared location or service, make sure that you understand the privacy and security settings of that site, including who has access to your file.

    Choose A Filesharing Service

    There are lotsof services out there that can share files with other people. One option iscloud storage, where your files are first uploaded to a remote server tied toyour user account, and then from there you can share those files with anyoneyou want. The benefit is that you only have to upload it once, and then theyrealways accessible and easy to share with as many people as you like.

    Temporary cloud storage is similar to regularonline storage but the files arent kept for long periods of time and youusually dont need to make a user account to use them. The files can often beshared multiple times with different people through a special link.

    Another option is to use a P2P file sharing service so that the files arent saved anywhere and instead transferred directly from your computer to the other persons computer. You might prefer a P2P service because theyre more on-demand, generally have no limitations, and your files arent kept online.

    The downfall is that you have to re-upload the files in the future if you decide to share them again, plus the speed at which someone can download your files is limited by your upload connection.

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    The Many Ways Of Sharing Your Large Videos Safely

    Figuring out the best way to share a large video file is not always so simple. Especially if you dont want to lose on video quality with unnecessary compression.

    Thats not something you have to worry about with other types of documents. As weve seen, having access to a cloud storage service is going to be the safest and fastest way to share via any device, mobile, or desktop. But several shortcuts work too.

    What is your preferred way to share large video files? Let us know in the comments section below.

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