How To Send Multiple Emails In Outlook

How To Send An Email To Multiple Recipients Individually In Outlook

Bulk send emails from Outlook with multiple attachments (Email merge w many attachments) – Freeware

When you want to send personalized email to multiple recipients individually without them knowing each other, normally, you can send the email to the recipients one by one. But, this will be time-consuming and boring. Is there any good and quick method to solve this task in Outlook?

Send an email to multiple recipient separately with Mail Merge feature

In fact, the Mail Merge feature in Outlook can help you to send the same email to multiple recipients individually with their own greeting. Please do with the following steps:

1. Go to the Contacts pane, and then select the recipients which you want to send email to, and then click Home> Mail Merge, see screenshot:

2. In the opened Mail Merge Contacts dialog box:

Select Only selected contacts option under the Contacts section

In the Merge options section, choose Form Letters from the Document type drop down, E-mail from the Merge to drop down list, and then enter the subject you need into the Message subject line text box.

3. Then click OK button, and the Microsoft Word will open with a new document. The window will stay under Mailings ribbon automatically. Then you should click Greeting Line under the Mailings tab, see screenshot:

4. In the popped out Insert Greeting Line dialog box, specify the greeting line format as you need. You can preview the sent greeting results in the Preview section at the same time. See screenshot:

Send an email to multiple recipient separately with an amazing feature

Note:

How To Switch Between Email Accounts

After you add another email account, youll see it in the sidebar under your original account. To switch from the first account to the second, just select its inbox.

You can add the second accounts inbox to the Favorites section of the Navigation pane. This is useful, but then you have two Inbox folders in the Favorites section, which might get a bit confusing.

Because the Inbox is one of the core email folders, you cant rename it. Instead, Outlook automatically adds the name of the email account to the Inbox folder in the Favorites section, so you know which is which.

How To Send Bulk Personalized Emails In Outlook 2016

If you want to send the same email to different people, but you still want a personalized greeting , you can do this in Outlook. To send a bulk personalized email, follow these simple steps:

1. Write your email .

You can use your Outlook Address book to add multiple recipients, or upload a list of contacts from Excel or Access.

2. Now open your outlook 2010 and then go to your contact list and select the contacts you would like to send personalize email.

3. Next above on the toolbar Click Mail Merge.

4. It will open a pop-up in a new window. At the top, Check Only selected contacts. At the bottom, Set the Document Type to Form Letters, and Merge To E-mail.

Set the Message subject line to whatever subject you want the email to have.

5. When you Click OK, a new compose email will open up. In the compose email window, lets add a personalized Greeting. Click Greeting Line.

In the pop-up window, you can customize your Greeting line, but default works fine. Click OK to continue.

6. If you want to add more fields then Use the Insert Merge Field button to do so.

7. Write your email content or copy and paste it from your word processor!

8. When you are all done writing then Click Finish & Merge, then Select Send E-mail Messages.

9. A pop-up will appear. Click OK and off the mail goes! Now youve sent out your mass email to all of your contacts!

We are obsessed with everything about contacts so feel free to reach out to us on .

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Use The Forward Button

Note: Depending on the type of Outlook account that you have and your Outlook version, the Forward button may not be available for all users. If this is the case for you, go to the next solution.

  • Launch Outlook.
  • Click on Inbox.
  • Select the emails you want to forward. To do this, hold down CTRL and simply click the respective emails. In this manner, youll be able to select them together.
  • Hit Forward to open a new email.
  • The emails you previously selected should be visible in the new email as attachments.
  • Uninstall Or Disable Anti

    How to send email to multiple recipients in a list from ...

    It is a program for creating/blocking a copy of the sending emails or Compels to resend the email. To check this issue, disable the antivirus for a few minutes and try to send an email. If you successfully send the email without creating a duplicate email then you have to uninstall the antivirus or use disable option before sending an email.

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    How To Follow Up At Scale Beyond The Mass Email

    Youve sent an email and have started getting responses?

    Awesome! Lets make sure you close those deals. This can mean:

    • Closing actual sales deals
    • Getting featured in conferences, podcasts,
    • Agreeing on guest posts or backlinks
    • Getting people signed up to your event

    Thats where a CRM comes in!

    Just create a visual pipeline with the stages you need to take people through. It will give you the overview and control you need to close a maximum of deals.

    Want to learn more about how to do this successfully? Just read on in our guide on how to build a solid sales pipeline and manage it like a pro.

    Now go and send emails that make you look awesome, not awkward!

    If you have any further questions on how to do this, check out these materials:

    How To Deal With Large File Attachments In Ms Outlook

    Whileits easy to attach a file to an MS Outlook message, there’s an attachmentsize limit of 20 MB. If you exceed the Microsoft Outlook attachment size limit,youll get an error message:

    Theattachment file size limit is cumulative. So, in the example above, the errormessage appears when an additional file is being attached. Even though none ofthe files attached exceed the limitation by themselves, they total over 18 MB.The additional file is another 4 MBmaking the total attachments over 22 MB.

    Inaddition to the Microsoft Outlook attachment file size limit, its important toremember that some mail providers have a limit on the size of attachments theirsystem will receive. So, if your email has a large attachment , your message may not be delivered.

    Thereare several methods to get around Outlook attachment file size limitations, including:

  • Usingautomatic resizing. Outlook offers automatic resizing for imageattachments.
  • As a zip file. Zip files are especially useful if you’ve got more than one file to send.
  • Through Microsoft OneDrive. Microsoft offers cloud storage to anyone with aMicrosoft account.
  • Hereare instructions on how to use each of these methods:

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    Write The Email & Personalize It With Merge Fields

    This is where the magic happens!

    Write an email as if youre sending it to one specific person, then replace specific words with merge fields.

    BOOM! Youre sending fully personalized emails.

    Whats more: you can track whether theyre being opened and clicked on.

    And, if youre using Salesflare, you can also see whether these same people who are clicking the links in your emails, visit your website, what pages they look at, when and for how long. Just install the script you can find in Salesflares Settings here.

    Add Personalized Content To The Email Message

    How to forward multiple emails at once in Outlook
  • Go to Mailings> Greeting Line.

  • Choose the format you want to use.

  • Choose OK to insert the merge field.

  • Choose File> Save .

  • You can add other fields from your data source to your email message. For more information, see Insert mail merge fields.

    Note: You’ll need to format your email manually after inserting fields.

    If any part of your address or other fields are missing, see Mail merge: Match Fields to fix.

    To change the font, size, or spacing of the merged content, select the merge field name and make the changes you want.

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    How To Send Email To Multiple Recipients Without Them Knowing

    Occasionally we need to send emails to more than one person. Its a very simple task. For example, in Gmail, all you need to do is enter all of the names into the To field. Done! However, there are times when we dont want to show all of the addresses to our recipients.

    TIP

    How do we manage this option? In this article, you will learn how to send email to multiple recipients without them seeing each other. We will look at the main steps in accomplishing this goal using Gmail and Outlook.

    If you need to expand tools for interacting with your website audience, try both emails and push notifications.

    Outlook Is Sending Multiple Copies Of An Email

    I’m having a problem with Outlook sending multiple copies of some emails – usually those with attachments.

    It doesn’t happen with every email with attachments, just occasionally. It will send it 20-30 times but keeps the email in my Outbox saying that it hasn’t been sent .

    How can I solve this and make sure Outlook only sends out one copy again?

    This often happens when you are using a virus scanner that integrates with Outlook or when your Send/Receive interval is set to a very short time.

    In some cases, especially when you have a slow connection to your mail host, extending the mail server time-out may solve it as well.

    Resetting your modem, router, hub, WiFi Access Point and/or other network appliances may sometimes already be the answer too even when all other network connections seem OK.

    Read Also: How To Send Mass Email

    Save Time By Sending The Same Email To Several Recipients

    • You can switch Outlook to use a comma.

    This article explains how to insert multiple email addresses in the To: header field, or use the Cc: or Bcc: fields to add more recipients. When you insert multiple email addresses in any of these header fields, make sure you separate them correctly.

    These instructions apply to all email clients, on both desktop and mobile devices.

    How To Get Rid Of Server Timeout

    How to Send Mass Emails in Outlook and Get More Responses ...

    To solve the Server Timeout problem, you have to go with MS Outlook. This problem can happen with any MS Outlook versions. Follow the steps to solve out

    For MS Outlook 2010 and higher versions:

    • Go-to the File option > > Account Setting > > Double Click on infected Mailbox in Email Tab > >
    • After selecting the Mailbox, you will get the email account configuration box. Now click on More Setting > > Click on Advanced Tab

    For MS Outlook 2007 and lower editions:

    • Go-to Tool tab > > Account Setting
    • After the change, the server Timeout, click on the Ok button.

    If you get success then you will defiantly get the solution of Outlook Sending Multiple Emails with Attachments. But there is still an issue then create a new profile and take the complete backup of OST file before deleting the previous account.

    I have described in the blog, what are the reasons behind sending multiple and duplicate emails for users and how the user can solve this problem. By reading the blog, the user easily fixes the issue related to sending multiple emails with attachments. You can get the easy solution for quick OST file recovery and how to Import PST in Outlook2019 from here.

    Also Check: How To Know If Your Email Was Read

    How To Switch Between Outlook Profiles

    Not only can you toggle between inboxes from different accounts within a single Outlook account, but you can also fully switch between Outlook profiles.

    Switching between Outlook profiles takes just a few simple steps:

    • First, within Outlook click on File.
    • Second, click on Account settings.
    • Third, click on Change profile.
    • Fourth, click on Outlook again to open it back up.
    • Fifth, when Outlook reopens, youll be able to choose one of your profiles from the drop down list in the dialog box that pops up.

    You can also set a default email account through this dialogue box by choosing the default profile you want under Options.

    How To Use Outlook Folders

    An essential component of managing multiple Outlook accounts is keeping your inbox organized. It is especially important to keep your inbox organized if youre forwarding other email addresses and now have multiple email accounts in Outlook. One of the benefits of adding multiple accounts to Outlook is the ability to use folders to organize your email. All you have to do to add a folder to an email account is to select New Folder after right-clicking on the email address.

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    Why You Shouldnt Send Mass Emails In Outlook

    Unlike dedicated email marketing services, Outlook isnt designed for sending mass emails. Use it for this purpose and youll be quickly frustrated by the following factors:

    • A daily email limit: Like most Internet Service Providers , Outlook limits the number of emails you can send per day to 300
    • Absence of email design features such as email templates and coding resources
    • No reporting or analytics features to see how campaigns perform
    • Mass emails sent from an ISP are often flagged as spam by both other ISPs and email recipients. Because webmail is designed for personal use, this activity is considered suspicious.
    • Higher chances of your mail server IP address getting put on a blacklist which means itll be rejected by all other servers

    How To Remove An Account From Outlook

    Send email to multiple recipients via Outlook: MS Access

    Its simple to remove an account from Outlook. Just right-click the account, and then select Remove .

    A confirmation dialogue appears. If youre sure you want to remove the account, click Yes.

    This wont affect your actual email account in any way it just removes Outlooks access to it. For example, in Gmail, any labels created to match the folders you created in Outlook will remain, and any emails with those labels will still have them.

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    The Blind Bcc Option That Everyone Hates

    We all know this way of sending mass emails. Its quick and simple, but often has awkward results. And it doesnt look very professional.

    Additionally, you need to mess around with copying a list of recipients in a BCC field in the right way, and this amount of recipients is always limited.

    In short: this is almost never the right option. Unless you have no time or dont care that you will unavoidably look unprofessional.

    How To Send Email To Multiple Recipients Without Them Knowing In Outlook

    Normally, when you send the same email to multiple recipients, all addresses of the recipients are visible to everyone receiving the email. But if the recipients dont know each other, this may be not a good idea. In this case, you should keep the recipients from seeing each other’s email addresses. This article, I will talk about how to solve this problem in outlook.

    Send email to multiple recipients without knowing each other in Outlook

    In Outlook, here is a simple way for you to finish this task, please do as this:

    1. Click New Email to open the Message window, and then click Options> Bcc to display this field as following screenshot shown:

    2. Then, in the To field, enter your own email address, and in the Bcc fields, select or type all the recipients email addresses, see screenshot:

    3. At last, composing your email and click the Send button to send it. When the recipients receiving this email, only your own address is displayed.

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