How To Send Mass Email Without Showing Addresses Gmail

Verify Emails And Use Unsubscribe Links

How can I send bulk emails without showing all addresses?

When you send emails to prospects with unverified emails, a portion of them might bounce. Email bounces, similar to spam reports, also signal your email service of promotional email activity, which in turn might hurt your email deliverability.

To ensure none of your emails bounce, you can either have double opt-in forms on landing pages you use to generate leads, or verify them before reaching out to them.

Using Saleshandy, you can verify all your campaign prospects in a single click, so this way you can omit sending emails to prospects with unverified emails. This will eliminate email bounces from your bulk email outreach campaigns and improve your email deliverability.

Similarly, add unsubscribe links to all your emails. Outreach platforms like Saleshandy include unsubscribe links by default, which are also customizable as you see fit. This will help you reduce spam reports, stay out of domain blacklists, and keep your email lists clean.

Unsubscribe links are also mandated on all outreach emails by the FTC per the CAN-SPAM act, and non-compliance could result in hefty fines apart from other forms of punishment.

Using Bcc In Gmail For Mass Email

If you were to send an email from Gmail using theTofield, each and every recipient would see the email addresses of all other recipients.

If youre sending a mass email via Gmail, you need to protect everyones privacy. To do this, youre going to need to use the native Bcc functionality.

Step 1. Head over to the Composebutton and click it.

Step 2. In theTo field of your compose window, you need to select Bcc.

Step 3. Add all the email addresses into the Bcc field, making sure to separate them with a comma.

Step 4. Add your subject line and body copy and click send.

There you go your mass email is sent.

Making Your Email Look Legitimate

If your promotional emails look like spam, theres a chance your bulk email campaign will go straight into the spam folder. We all know what a typical spam email looks like: fuzzy images, strange links and incoherent wording. In other words, unprofessional and messy.

Here are a few tips:

  • Don’t use suspicious links and attachments. Always send content from reputable sources, and avoid shortened links. Avoid attachments as much as possible, unless you know the recipient is expecting it and you are a trusted sender.
  • Invest in good design. A modern layout, well-placed text and images all go towards making your email look more genuine.
  • Avoid spelling mistakes. Obvious spelling or grammar errors are a sure-fire way of having your recipient doubt the validity of the email. Spell Checker tools like Grammarly are free and so worth the download to avoid pesky mistakes.
  • Provide a plain-text version. Spam filters prefer when an email has a plain-text version available. Some recipients prefer this, and some organizations will only allow plain-text emails through their filters. Most email marketing tools allow you to quickly create plain text versions of HTML emails, so its a no brainer.

Most email software tools allow you to review your email with previews in the major email clients inboxes, such as Yahoo, Googles Gmail, and Microsofts Hotmail or Outlook. This helps you ensure your email comes across as attractive and professional for as many recipients as possible.

Read Also: Is There A Way To Recover Deleted Gmail Emails

Hide Names And Addresses In A Personal Distribution List

To keep the names and e-mail addresses of people included on a personal distribution list private, or hidden, use the Bcc field.

Notes:

  • It’s not possible to display the distribution list name in the To box without allowing recipients to expand it and show the entire list of names and e-mail addresses.

  • The following procedure will use the sender’s name/address in the To box and the distribution list will be kept hidden in the Bcc box.

Add the Bcc box to your email if it isn’t there already

  • In an open message, on the Message Options or Options tab, in the Fields or Show Fields group, click Show Bcc or Bcc.

Hide the distribution list in the Bcc box

  • In an open message, add your e-mail address in the To box.

  • In the Bcc box, add the distribution list.

  • Type your message and click Send.

  • Heres What Well Cover:

    How To Send Mass Email Without Showing Addresses ...

    Use the links to jump to a specific section:

    Heres a breakdown of the terms Ill be using in this article:

  • Recipient the person who receives your email.
  • Primary recipient refers to the main recipient of your email .
  • CC Carbon Copy recipients refers to recipients that receive a copy of the email. They are included in the CC address field. They are visible to all the recipients in your email.
  • BCC Blind Carbon Copy recipients refers to hidden recipients that receive a copy of the email. They are included in the BCC address field. BCC recipients are the same as undisclosed recipients.
  • Distribution list/mailing list a list of email addresses to which youre sending emails.
  • Recommended Reading: Find All My Email Addresses

    Potential Problems Of Using Bcc In Gmail For Multiple Recipients

    While the BCC method for sending mass emails is incredibly simple, it does come with some drawbacks.

  • The most obvious problem is the recipients seeing themselves listed as BCC recipients. While they wont be able to see who else is receiving the message, simply seeing themselves added as a BCC rather than a direct recipient may raise some flags. Its pretty clear that theyre not the only recipient of the email.If recipients do notice this, then at best it appears as a somewhat impersonal communication. At worst the email could seem like spam. This could even lead to Gmail marking your email address as a whole as a spam account.
  • It leaves you unaware of who has opened your emails. Simply sending out emails in this way may lead to positive results or not. However, without an email tracking system supporting these emails, youre left without valuable data, such as who opens the email, what time people open them, and whether they click on links and attachments in the email.
  • Using the BCC method also leaves you subject to Gmails sending limitwhich typically falls into several hundred a day. While this is fine if youre only dealing with a few dozen email recipients, once you start needing to send out higher volumes of emails, then this simply wont suffice for your needs. The step to take at this point would be to use emailing campaign software.
  • Select The Audience You Want To Mass Email

    Time to select the audience that needs to receive your mass email.

    Theres three common places where youre probably storing that list:

  • In your CRM system
  • In another system
  • In an Excel sheet or .csv file
  • In the first case, its probably best to use a platform like Salesflare that offers mass emailing and CRM in one place. This will avoid a lot of unnecessary work.

    In the second case, you can look at integrating that other system with your emailing platform. Our customers for instance use Zapier or Piesync for this purpose.

    In the third case, youll have to import the data in your mass emailing platform. If youre using Salesflare, head to Settings > Import data to get started. Make sure to at least import an email address and a name.

    Only have a full name for each person? No worries. Salesflare will split it automatically into first name, middle name, last name, prefix and suffix. That way you can personalize your emails without a hassle.

    Also Check: How Can I Recover Deleted Emails From Trash In Gmail

    Using Bcc To Send A Mass Email And Hide Recipients

    When youre sending out a new email, you have several options to select recipients:

    Type of receiver

    What it means

    These are the primary receivers of the email. Every recipient will be able to see the To: recipients of an email.

    The receivers are only added to the list because they should be aware of the contents of the email but do not necessarily have to engage in the conversation. Each recipient will be able to see all the To: and CC: recipients

    BCC:

    These are the blank recipients. These email addresses will not be shown to any other recipient aside from the primary recipient. So, in short, BCC allows you to hide the recipients, even when sending mass emails

    When youre using BCC for your mass mail, you will be able to hide the recipients. Its a very easy way to hide the recipients and every popular email client offers the BCC option. BCC is short for Blank Carbon Copy. Recipients of these emails will be able to see all the To: and CC: recipients.

    Today, most people use the BCC option when they want to send out a mass email and hide recipients. Its an effective way as it takes a few seconds to get everything lined up. You paste all the recipients into the BCC line and separate each address by using commas . In the end, sending a mass email and hiding the recipients is relatively easy. Most email clients will also show the recipient that they were a BCC recipient in this email thread.

    Prevent Mail To Gmail Users From Being Blocked Or Sent To Spam

    GMAIL: HOW TO SEND BULK EMAIL ON GMAIL WITHOUT SHOWING ALL ADDRESSES

    Bulk sender guidelines

    Use the guidelines in this article help ensure messages are delivered as expected to Gmail’s inbox. The tips in this article reduce the likelihood that Gmail blocks messages, or marks messages as spam

    These guidelines are for anyone who sends email to Gmail users. A Gmail user is anyone with one of these Gmail account types:

      Following the guidelines in this article reduces the chances that:

      • Gmail limits sending rates
      • Gmail blocks messages
      • Gmail marks messages as spam

      Note: Gmail doesn’t accept allowlist requests from third-party email senders. We can’t guarantee messages will pass Gmails spam filters.

      Using a Google Workspace account to send mail? Be sure to review the Spam and abuse policy in Gmail. This policy is part of the .

      Problems not solved in this article

      This article doesn’t provide solutions to these issues:

      Third-party email service providers

      If you use a third-party email service provider with your domain, make sure the provider follows the guidelines in this article. Large email providers such as Google, AOL, and Yahoo, typically follow these guidelines.

      If you use a domain provider but you manage your own email service, we recommend you:

      You May Like: How To Email A Video That Is Too Large

      Send A Mass Email To A Specific Group

      While its useful to email every contact at once, its more likely that youd want to send mass emails to specific groups. Grandma probably doesnt need to know about your companys latest sales results, after all.

      There are two ways you can go about sending an email campaign to one list of contacts:

      • The hard way
      • The easy way

      Lets go over the hard way first. You can store and manage your contact lists in an Excel or Google Spreadsheet. In that type of file, you have the advantage of easily creating, editing or deleting any line. And then its easy to copy/paste the list to your Gmail to or Bcc field when needed.

      About the limitations of this method, youre quite aware of them if you use it. First, you have to be juggling Chrome of software windows or tabs to get the job done. Secondly, theres no proper way to send those emails in the form of a campaign, where every recipient gets their copy of the message without seeing other recipients so, typically, what most people do is paste their contacts in the BCC field.

      Now lets move onto the easy way. Its been created by Mailtrack for Gmail, the leading software solution for email tracking, link tracking and other email productivity features.

      Thanks to Mailtrack Lists, you can make a list for your book club, jogging club, important clients, extended family members, board members, or dinner club. Different groups can even list the same email, which makes sending mass emails to different people easy.

      How To Send Mass Emails Using Special Software Like Unisender

      Lets see what you need to do, taking Unisender as an example:

    • Create an account. To start with your first campaign, upload the email list.
    • Choose a ready-made template or create your own design from scratch.
    • Select the subscribers and send the email.
    • Track your results to perform even better.
    • Learn more about starting your first email campaign in this detailed tutorial.

      For a start, you can try out several email marketing platforms, assess their interface, capabilities, and perform tests.

      Also Check: How To Send Video Files Too Big For Email

      Emailing Undisclosed Recipients In Gmail And Outlook

      If you send emails to a group of people who don’t know each other, you might like to learn how to send an email to multiple recipients without them knowing.

      Keeping a recipients email address hidden or private is commonly known as emailing to undisclosed recipients.

      A good example could be when you are sending your clients a company newsletter or invites to a company event.

      If they dont know each other you could upset a few people if you share their private email information without their prior agreement.

      Why You Should Not Send Mass Emails Without Mailtrack Campaigns

      How to send emails to multiple recipients without them ...

      On its own, Gmail is great for everyday communication. But you really have to unlock its potential with another program to make the most of a mass email in Gmail. Using Gmail alone for an email campaign is limiting. People can mark your messages as spam easily, there isnt any guaranteed delivery rate, and you cant follow up on whos read your email or not. Lets talk about these issues in detail.

      You May Like: Finding Archived Emails

      Bulk Messaging And Email Services

      Instead of using basic email for business promotion, companies send email campaigns via special services.

      Here are some popular email marketing services that you might wish to use.

      You can learn how to build an email marketing strategy from the HubSpot course.

      Benefits of Email marketing services for bulk messaging:

    • You have access to delivery reports and campaign statistics. A service will provide info about sent, delivered, and opened messages.
    • Your email has a low chance of going into the spam folder.
    • Email service will generate statistics for you, and keep track of your customers interests, best delivery times, etc.
    • User segmentation and personalization are extremely important features of email marketing services. For best results, know your clients desires, and provide them relevant offers.
    • You can customize emails with your own professional templates.
    • Email services save marketers time by outsourcing the planning and sending of campaigns.
    • Your contact list is hidden from recipients automatically.
    • Alternatively, you can use push notifications for your website. Push subscriptions typically grow faster than email subscriptions. Still, you will be able to segment subscribers, send them a newsletter, special offers and see statistics.

      Lets summarize.

      To hide the email addresses from recipients:

      TIP

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