How To Send Large Files By Email

Compress The Files Online


If you dont want to use a third-party service to send large files via email, compressing your files is a quick and easy alternative. You can even compress files online with a PDF editor like Adobe Acrobat online services without needing to download any additional software. Just follow these steps:

  • Visit the PDF editor website.
  • Upload the large file you want to make smaller.
  • Let the software do its magic.
  • This will reduce the size of the file without greatly affecting the quality. Now, you can easily email your files without worrying about reaching the file size limit.

    Discover what more you can do with Acrobat online services to make it easy to edit and share PDFs right from your devices web browser.

    How Can I Send A Large File With A Slow Connection

    One of the biggest risks with slow connections is that the longer a session lasts, the higher the possibility of a dropped link. Use a data transfer app that will pause and resume a transfer in the case of a lost connection. Some transfer utilities will split a file up and send segments concurrently. However, if you have restricted bandwidth, that wont solve the problem.

    Send Files Via Google Drive

    Anotherapproach is uploading the oversized file to a cloud share account like GoogleDrive, assigning rights for anyone with the link to view it ,and sending the recipient the link to the file on Google Drive.

    Todo this, upload the oversized file to a folder in your Google Drive account.

    Right-clickon the file in Google Drive, and select .

    Inthe window, next to Anyone with the link can view,select Copy link.

    Thiswill copy the Google Drive file URL to your clipboard.

    Goback to your Gmail email message and select the insert link icon. Pastethe Google Drive file link into the Web address field.

    SelectOK to finish. This will insert the link into your email message.

    SelectSend to finish. All the recipient needs to do is click the link todownload the file from your shared Google Drive file.

    Usingthis approach, it doesnt matter how large the file is. You can send any fileof any size in this manner.

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    How To Send Large Files Over Email

    Chris Hoffman is Editor-in-Chief of How-To Geek. He’s written about technology for over a decade and was a PCWorld columnist for two years. Chris has written for The New York Times, been interviewed as a technology expert on TV stations like Miami’s NBC 6, and had his work covered by news outlets like the BBC. Since 2011, Chris has written over 2,000 articles that have been read nearly one billion times—and that’s just here at How-To Geek. Read more…

    Many email servers refuse to accept email attachments over a certain size. While attachment sizes havent kept up with the times, there are other easy ways to send someone large files over email.

    Even if youre using a modern, online email client, message size is limited. Gmail, for example, allows messages to be up to 25 MB, including the messages text and any attachments. allows only 10 MB. When sending messages over these services, they will automatically give you a helping hand and suggest alternativessuch as using Google drive for Gmail attachments and OneDrive for Thats handy, of course, but if youre using a desktop email client or another service, you may need to know about these tricks yourself.

    Transfer Send Or Share Large Files How You Want

    How to Send Large Files in Gmail More than 25MB

    No matter how many large files you need to send there is a medium out there to help. The file transfer service you use can be as complicated or as simple as you want. Dont get trapped by file limits imposed by your email provider! Pick a storage solution that can accommodate the bandwidth of files you need to transfer .

    If youre more old school then purchasing a flash drive will give you an efficient means to transfer your data. But if you want something you can access from anywhere, then a cloud storage provider like Google Drive or Dropbox is probably a better fit.

    If youre more technically minded and want to manage a high volume of file transfers then downloading an FTP server might be worth it for low priority files .

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    Send A Zip File Through Email Using A Pc

    If you are asking how to send large files via email attachment, another option you have is to zip your files. This is how to send a zip file through email using a PC:

    Step 1: Locate the File You Want to Send

    When asking how to send a zip file through email, the first thing you need to do is find the file you want to send on your computer.

    If you need to zip more than one document together when learning how to compress files for email, hold the Ctrl button and click on each file.

    Step 2: Right Click on the File

    Once you have located the file, when it comes to how to send a zip file through email, youll then want to right-click on one of the highlighted options.

    Step 3: Choose Send to

    After you right-click, this will bring up a pop-up menu of options. Look for Sent to and click on that.

    Step 4: Click on Compressed Folder

    When wondering how to compress files for email, once you click on the Sent to option, it will bring up another list of options. Look for Compressed folder and click on that.

    This will create a file/folder of the document in the same directory.

    Step 5: Open Your Email

    After you have learned how to compress files for email, you will then need to open your email. Type in the name of the recipient you want to send the zip folder to, as well as a subject line and the message you want to send them.

    Step 6: Attach the File

    Double-click on the folder.

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    Step 7: Send Your Email

    Use A Virtual Private Network Or Vpn

    You can use a virtual private network or VPN as well to send large files. But as this isnt the best option, we wont go into too much detail about this.

    Why you ask?

    Firstly, sending large files will slow down your VPN connection. Secondly, there is no guarantee that your files will be intact upon delivery. Think about it: Wont this defeat the whole purpose of sending large files in the first place?

    Using other alternatives mentioned above, especially ZIP compression and cloud storage services, is much more preferable.

    Read Also: Old Email Account

    Transfer Files Using Sftp

    FTP, or File Transfer Protocol, is an option for transferring files online by uploading a file to your hosting server. However, the disadvantage of FTP is that it isn’t that secure which is where SFTP comes in.

    SFTP or Secure File Transfer Protocol is a protocol that works in a similar way to FTP, except it uses secure shell for encryption. This is a good option for limiting accessibility to those outside your recipient list. Some of the other options in this list, including file transfer options that rely on email, are likely less secure than an SFTP.

    Specific Use Case: A more secure option than traditional online file-sharing, to be used when sending highly classified files to colleagues or clients.

    Is There A File Size Limit Or Maximum File Size For Dropbox

    How to send large files by email – using WeTransfer

    All files uploaded to Dropbox cant exceed your storage space quota. There is no file size limit for files uploaded through the desktop or mobile apps, and files uploaded to have a maximum file size of 50 GB. For downloads from Dropbox, the following limits apply:

    • Basic accounts: 20 GB of bandwidth and 100,000 downloads per day
    • Plus, Professional, and Business accounts: 200 GB of bandwidth and unlimited downloads per day

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    Premium File Transfer Tool

    Dropbox Transfer is a great way to that you dont need to collaborate on or dont want recipients to edit. You can send any file stored in your Dropbox accountor you can skip adding files or checking that you have enough space. Your recipient doesnt need an account to receive the files youve transferred. And, you can confirm delivery with notifications and see exactly how many times a file is downloaded.

    Copyright And Dmca Policy

    In order to use the Services, you must respect the intellectual property rights of others. DropSend responds to notices of alleged copyright infringement and allows for such notices to be reported based on the Digital Millennium Copyright Act of 1998 . Notwithstanding any other provision contained herein, DropSend reserves the right to suspend or terminate the Services with respect to repeat infringers, as well as delete and disable any content that is alleged to be infringing.

    DropSends DMCA Policy can be found here DropSends designated Copyright Agent is set forth below:

    Copyright Agent 62896 Crescent Avenue, Suite 201 Eugene, OR 97408

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    Sharing Large Files Through Onedrive

    OneDrive is an excellent solution for Outlook users to send large files. Keep in mind that youll have to first save your file to OneDrive for Business before sharing it.

    Step #1 Sign in to your OneDrive account.

    Step #2 Right-click on the file you want to share. A dropdown menu will appear on your screen. Select .

    Step #3 Enter the email addresses of the people that you want to share the large file. You can also set your desired editing permissions and add a message before sending an email invite.

    All your intended recipients will soon receive an email with the link to view the large file. You can also generate the link manually and copy and paste it on a platform of your choice like email or Whatsapp whatever you prefer.

    Issues With Large Attachments

    Free services that let you send large files you need to email

    Even if your message doesnt exceed the Outlook or Exchange Server attachment size limits, there is a chance your recipients email provider might block messages that include large attachments. To help reduce the size of attachments that you send in Outlook, see Reduce the size of pictures and attachments.

    In addition to mail provider limits on total message size, sending large attachments through email is not always the best solution.

    • Your message might cause your recipients mailbox to exceed the storage quota If the recipients mailboxes exceed the storage quota, the recipients could be prevented from receiving other messages.

    • Your message might cause your mailbox to exceed the storage quota Each message that you send is saved in the Sent Items folder. Sending large attachments to other people counts against your mailbox size quota as well. When you exceed the storage quota, you could be blocked from receiving additional messages.

    • Attachment bloat When a file is attached to message, it has to be encoded. The encoding process causes attached files to become 1.37 times larger than they are on your computer. For example, if you send a 5 MB file attachment, the attachment is sent as 6.85 MB of data.

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    Send Large Files Via Email By Compressing Them

    If your file is just over the 25MB limit of Gmail or the equivalent limit for your email service you might be able to shrink it by compressing the files. This will create a slightly smaller ZIP file, which you can send like any other by attaching it to an email.

  • Right-Click the File

    Right-click the file in Windows File Explorer to get access to a dropdown menu.

  • Choose to Compress the File

    Go into the send to tab and select compressed folder to compress the file.

  • Attach the ZIP File to an Email

    The ZIP file should be next to the original file. You can now attach it to the email and send it normally.

  • How To Send Large Files By Email

    Its the middle of the night and youve just gotten an urgent client request: They need several hours of their raw 4k footage, and they need it now. Wouldnt it be great if you could just attach the footage to an email, hit send, and be done?

    But of course that doesnt work. Email file size limits remain crazy low they simply havent kept up with the times, even though video file sizes are increasing constantly and email remains an essential communications tool in any business.

    You just cant send large files by email like this. Or can you?

    Nowadays, sending large files by email isnt impossible by any means. There are a few different ways to skin this cat, and the first step is knowing whats allowed and whats not on your preferred platform along with what you can do to get around those limits.

    Not all email platforms are created equal when it comes to file attachment sizes although, for most platforms, its reasonable to expect a limit of between 20 and 25 GB. Although a file size limit exceeded notification can be incredibly frustrating when youre in a rush and needed to send the files yesterday, those limits arent just there to torture you. There are several good reasons for their existence, including security and database/storage size concerns.

    Heres a breakdown of the file size limits of some of the worlds most popular email platforms, courtesy of Mailtrap:

    Email client
    Zoho Mail20 MB

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    Can Hackers Attack My Cloud Storage

    There have been a number of very well-publicized hacks of cloud storage in the past. However, many cloud storage providers have tightened up their account access procedures with the introduction of the-factor authentication . This involves a challenge question sent to your phone and makes it impossible for a faraway hacker to get into your account even with the password.

    Choose An Online Transfer Service

    How to Send Large Files

    There are numerous online transfer services that let you upload and share files for free. To use them, you will upload the document and then have the service create a link to the file or folder.

    You can then share that link with whoever needs access to the document.

    Consider FTP

    FTP is in place to help you transfer files using a network. In a way, it works like a website, but you can download the files to make changes and then send them back.

    If you want to create a secure FTP, its best to use a client to help you create these file transfers. FileZilla is one option you might consider using.

    See What SFTP Can Do for You

    This option is similar to FTP, but it adds a level of security to your transfer. If you want to limit who can access your document, then adding a secure shell for encryption is in your best interest.

    Use a VPN

    If you are looking for a way to keep your information private and secure, you might consider using a VPN to transfer documents to another person. This could ensure it stays out of the hands of hackers or your competitors.

    There is a downside to this option, including the fact that depending on how large the file is, it could slow down your connection. In addition, theres no guarantee that your files will be intact once they reach their destination.

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    Use a Hard-Drive Courier Service

    Step-by-step guide:

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