How To Send Huge Files Via Email

How To Send Large Audio Files

How to send large files by email – using WeTransfer

Before you send audio through email, you’d better check whether the file size exceeds the maximum attachment limit. If you need to upload an audio file larger than the maximum attachment limit of the email service, you can compress the file with an audio compressor like WonderFox HD Video Converter Factory Pro, upload the video to YouTube, or send the audio or music to Google Drive for Gmail and One drive for Outlook, then share the audio link via email. So how to email a song or other audio files? Keep reading!

How To Send Large Video Files With Gmail

It is well known that Gmail has an attachment size limit of 25MB. When you need to send large video files with your Gmail account, you can save them to Google Drive and then send the link to your recipients.

Step 1Run your web browser, visit Gmail, and sign in your username and password. .

Step 2Select the Google Drive icon and go to the Upload tab. Click the Select files from your computer button, open the large video file from your hard drive, and click Upload to save them Google Drive.

Step 3When video uploading completes, it will appear as a link in your message. Click the Send button and then hit Send to send the large video file via Gmail.

Step 4After your recipient gets your email, he or she can click the link in the email, and the video will open in Google Drive. Here your recipient can decide to transfer the video to Google Drive, download it to computer or embed the link in social posts.

Note: Google gives each account 15GB free storage of Google Drive.

The Best Cloud Services For Sharing Large Files

If youre not already using cloud storage to save space on your computer, youll need to choose a service to use. Although there are plenty of different uses for cloud storage, and you should test out many providers if you can, these three services are some of the best cloud storage providers for sharing big files.

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How To Share File Access On Your Computer

If the file you’re sending has share permissions in Google Drive, but the people you’re sending it to don’t have permission to access the file, you’ll be given a few options after you select Send .

  • : Select the first drop-down box next to to give the recipients view, comment, or edit access.
  • Turn on link sharing: Link sharing permits view access only and doesn’t let the recipients re-share the file.
  • Don’t share: Choosing Don’t give access at the bottom of the prompt will send the Google Drive file but won’t give the recipients any access. You can always provide an access level later.

Managing Large Email Attachments

How to Email Large Files with Gmail, Google Drive, and ...

When you want to send large files via email, it’s always wise to rely on specialized, secure cloud storage and transfer tools. The services discussed in this article are some of the best ways to send large files without any issues and for basic use they are free.

Also, remember that emails travel across multiple servers on its way to the recipient. An attachment you send from an email service can get rejected by another email provider. If you use Apple Mail, make sure to read this piece on how to avoid common issues with attachments.

Image Credit: Fenton/Depositphotos

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Transferringlarge Files Via Email

As you can see, there are many ways to transfer very largefiles via email. The method that you choose really depends upon what servicesyou have available, and the size of the file itself.

The archive approach is great if your files are just overthe limit. But if youre dealing with very large files that you cant split upinto smaller archives, then the cloud share method or the FTP approach may beyour best option.

Ryan has been writing how-to and other technology-based articles online since 2007. He has a BSc degree in Electrical Engineering and he’s worked 13 years in automation engineering, 5 years in IT, and now is an Apps Engineer. Read Ryan’s Full Bio

Upload Your Files To A Cloud Storage Service

One of the easiest and most popular methods for sending large files over email is using a cloud storage system, such as Google Drive, Dropbox, or Microsoft OneDrive.

Depending on your email provider you will have one of these cloud storages system integrated. For example, if you are using Gmail then GoogleDrive is the cloud storage you can use. For Outlook the corresponding cloud system storage is OneDrive.

Every time you will try to send an attachment within Gmail, youll rapidly see the integrated GoogleDrive button. All you need to do is press it, chose which file you want to send, and then send it like a normal attachment.

If youre sending an attachment within a provider like Gmail, youll see the Google Drive button already integrated. Simply press it, choose your file, and then send it like a regular attachment.

If you are using Dropbox, then you will be able to share the file from the website. Locate the file you want to send, right-click on it and then select Share link.

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How To Send Large Files As Email Attachments: 8 Solutions

Want to send large files via email but running into file size limits? We show you how to send large files via email attachments.

Many email servers prevent you from sending large files over a certain size. When this problem happens most users don’t know how to email large files. To send large files via email, you can either upload your attachment to cloud storage and get a link to email the recipient or use a file sharing service.

Whatever method you choose, in the long run, you won’t be restricted by size limits and you can reduce the clutter from your inbox too. We’ll show you some easy ways to send large files for free.

Use A Specialised Service

How to Send Large Files via Email

There’s a new breed of file transfer services that are browser based and have built-in proprietary technology to accelerate the upload of big files. Masv is one of them and specialises in the transfer of huge files via the cloud.

It offers a pay-as-you-go pricing model with a cost of $0.25 per downloaded GB. There’s no subscription fees, no contracts, no support feess user limits or filesize/bandwidth limits.

While more expensive than traditional file transfer services, Masv and similar services are far, far quicker than Dropbox or Google Drive and are more resilient than the later.

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Use File Compression Software Like 7

If you have multiple files, you might consider using a free compression software like 7-Zip, which can compress an entire folder of files at once. Zip files in general support lossless data compression, and are good for saving time and space while ensuring your files remain intact. Most operating systems can extract Zip files easily, without additional software.

7-Zip is available for Windows, Mac and Linux. You can also provide a password for your files with 7-Zip, to ensure they’re safe to send online.

Specific Use Case: Sending a folder full of files at once to a recipient.

Send Large Video Files Hassle

Hopefully, you can now confidently email large video files. Give it a go and share your online videos via email today.

Christie Passaris is a freelance writer by day, and fashion designer by night. While she enjoys creating iconic looks and teaching others about Clipchamp’s latest features, her true love is for her dog, Billy the Beagle.

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Efficiently Share Large Files

There are several ways to share large files and collaborate with other people without sending attachments.

  • Microsoft SharePoint Server libraries If you have access to a SharePoint Server library, files can be saved to the library. For more information, see Save a file to a SharePoint library. SharePoint libraries can be accessed directly in Outlook.

If your organization uses SharePoint Server and provides you with a My Site, you can upload your files to your My Site Shared Documents library, and then include a link to the file in your message.

When you open the SharePoint document library to which you have uploaded your file, right-click the link to the document, click Copy Shortcut, and then paste the shortcut into your message.

Security Note: When you attach a file to a message, you determine the intended recipient. If you upload a file to a shared location or service, make sure that you understand the privacy and security settings of that site, including who has access to your file.

How To Send File Attachmentsusing Zip Files

6 Ways on How to Send Large Files Through Email â Better ...

To zip multiplefiles into a single file using the MS Windows operating system, open a File Explorer window and find thefolder that has your files:

File Explorer

Select the filesto be zipped.

Right-click onthe selected files to bring up a drop-down menu. Select the Send to > Compressed folder option.

The selectedfiles are compressed together in a single .zip file. Click the file name to renameit if you wish.

Use theinstructions in Step 1 to attach the .zip file to your Gmail message.

Note: If you have lots of large attachments or if you don’t use MS Windows, you mayneed a third party Zip utility that offers a higher compression rate such as 7-Zip or PeaZip.

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Way 3 Free Send Large Pdf Files Via Email With Compression Software

For reducing the size of the large PDF files in a higher compression rate, Apeaksoft Apeaksoft Free Online PDF Compressor will help you exactly.

It is the free software to slim your PDF while maintaining the maximum quality.

After the compression is done, just click Download the PDF to save the compressed PDF file to your computer.

The compression rate is about 43% when we upload a PDF file with 35MB and get a compressed PDF file with 20MB.

This solution is well when you have large PDF files to send via email.

Surely, if your PDF files are massive and over hundreds of MBs, you will have to turn to the last method for help.

Google Drive: Use With Gmail

With Gmail, you can send attachments limited to 25MB and receive files of up to 50MB. It makes sense to use the built-in Google Drive to send big files. Open your Gmail account and click the Compose button. Click the Google Drive icon at the bottom of the compose window.

The Insert files using Google Drive window appears. Select the files you want to attach. At the bottom of the page, decide how you want to send the file.

  • Drive link works for any files stored in Drive, including files created using Google Docs, Sheets, Slides, or Forms.
  • Attachment only works for files that weren’t built using Docs, Sheets, or Slides.

Then click Insert.

Gmail checks to see if your recipients have access to the file. If they don’t, it’ll prompt you to change the sharing settings of your file stored in Drive before sending the message. You can set permissions to prevent the file from getting misused and send them to selected recipients.

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Dropsend: Send Large Files From Any Device

DropSend allows you to quickly send large files like videos from its homepage without signing up. Type the recipient’s and your email address, browse to the file location, and click the Send Your File button.

Before sending the file, make sure to complete the verification procedure. The free plan gives you a maximum file size limit of 4GB and five sends per month. The link remains valid for seven days.

The premium plan increases the limit to 8GB with 1545 sends per month. There is no limit on the downloads, and you can specify the validity of the link from 114 days. DropSend uses 256-bit AES security to keep your files secure.

The paid plan also gives you access to DropSend Direct. It’s a nifty drag-and-drop uploader for Mac and PC to upload and send large files. DropSend also offers Outlook plugin and mobile apps for Android and iOS.

Way 4 Free Send Large Pdf Files Via Email Through File Shared Link


Some email service providers work with the cloud services, similar to Adobe Document Cloud, and you could benefit from their free storage cloud services to send the large PDF files over 100MB, 500MB, 100MB, 1GB, 2GB, even higher up to 15GB.

Here we list the most popular email cloud services, which let you send the large PDF files via email through a cloud service.

Cloud services
2GBConnect with Outlook and

All the tools work similarly to send large PDF files by inserting or sending though the cloud services.

If you do not want to reduce the size of a PDF for emailing, then the way is exactly what you want.

Here, we take Google Drive as the example to show you how to send the large PDF files via email.

Before you follow the steps below, create a Google account and sign in your Google Drive to get the free 15GB storage and upload the large PDF files into one folder in Google Drive.

Step 1

Insert the PDF files using Google Drive

Step 2

Send large PDF files via Gmail with Google Drive

Note: Before you click the Insert button, there are 2 options on the right side, Drive link and Attachment.

Drive link works for any files stored in Drive, including files created using Google Docs, Sheets, Slides, or Forms, while Attachment only works for files that werent built using Docs, Sheets, or Slides. Here the option is chosen by default as Drive link.

Step 3

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Save Your File To A Cloud Service And Share A Link

There are many cloud storage services to which you can upload and then share large files. Some popular cloud storage services include OneDrive, Dropbox, iCloud, and Google Drive. Once your file is stored in the cloud, you can include a link to the document in your email message.

  • Upload your file to a cloud service, such as OneDrive or Dropbox.

    Note: The service you use generates a link to access your file. Your recipient can open the link to download your file.

  • After you upload the file, copy the link, and paste it into your email message.

    Tip: For detailed information about uploading files and creating a download link in OneDrive, go to Upload photos and files and .

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