How To Send Files Securely Through Email

Encrypt Attachments With Persistent File Protection

Send and receive files and emails securely via Browser – Cryptshare Web interface

With Virtrus latest capability, Persistent File Protection, you can encrypt all common file typesPDFs, Microsoft Office files, .png, .jpg, .txtusing the TDF for complete end-to-end security. Now, you no longer have to choose between protecting Gmail attachments and sharing them.

Persistent File Protection, available for all Gmail users, takes this a step further: with one simple toggle switch, you can protect your attachments at all times. In simple terms, Persistent File Protection enables private, compliant sharing of files and attachments, anywhere files need to be stored or sharedincluding across disparate environmentswithout loss of control or visibility.

This extra security is essential: according to the McAfee 2019 report, there has been a 23% increase in risky open file-sharing links and a 53% increase in the volume of sensitive data shared in the cloud within the past year. Persistent File Protection is designed to plug those gaps in email security, so that any email attachments are always protected.

Persistent File Protection also makes life easier for recipients, who will have full flexiblity on where they put the file without worrying about accidental leaks. Those authorized recipients also have seamless read-access to designated files, without needing new accounts. This enables smoother and more secure collaboration, whether that means a shared network folder with your R& D team or patient data in a healthcare organization.

How To Send Documents Securely Over Email Or Internet

Cedric updated onJul 27, 2021 to File Lock

Whether you are a business or an individual, you need to protect sensitive information as much as possible, such as internal sales data, tax forms, legal documents, medical records, and so on. Especially when you are transferring files, you need to use a safe way to send important and confidential documents to customers, family members, or colleagues. You need to take extra steps to ensure that this information is safe from snooping or falling into the wrong hands.

Then, what’s the most secure way to send documents over the internet or email? The safest way to send documents, other than handing them over in person, is to encrypt them, share the encrypted version, and let the recipient decrypt them on their own machine with a password.

In the following guides, we will teach you how to encrypt and send documents securely in four different ways. Let’s start to learn how to send documents securely on both Windows and Mac by password-protect files.

Password Protect Microsoft Office Documents To Send Securely

In our daily work, MS Office documents are the most transferred files. You may send Word, Excel, or PPT via network, email, or even transfer them via USB flash drive by copy and paste. However, no matter which way you take to share files, you can take the following steps to encrypt your MS Office documents and ensure secure transfer.

Notices for password protect MS Office documents:

  • Once the file is encrypted, you need to use the password to open and view the document every time.
  • Back up your password to a safe place to avoid forgetting your password and failing to open the file.
  • Here is how to encrypt a Word document. You can encrypt your Excel or PPT documents in the same way. Read the full guide of password protect Word documents.

Step 1. Open the Word document you want to encrypt and send.

Step 2. Click “File” in the left upper corner. Then, click “Info”.

Step 3. Click “Protect Document” and select “Encrypt with Password” from the drop-down menu.

Step 4. On the pop-up window, Enter a password and confirm it. Then, click “OK” to finish.

If you send an encrypted file to someone, they need to know your encrypted password before they can open it. In this way, you can send documents securely.

Recommended Reading: How To Send Mp4 Files

How To Securely Send E

Even in this day and age, after decades of having the Internet, we are still surprisingly sending and receiving most of our e-mails and information insecurely through the World Wide Web. Were still using most of the founding protocols and technologies that transfer data in what we call clear-text.

When in clear-text, your passwords and the data content can be captured on the local network youre connected to, which is an even bigger problem when connected to a public Wi-Fi hotspot or Internet port. Additionally, the data could be captured and read by hackers or eavesdroppers during stops at servers when its moving through the Web.

Our main Web browsing protocol is insecure thats why we use HTTPS for banking and other sensitive sites. The popular e-mail protocols also carry the login and message details in clear-text. Even protocols like MySQL and Telnet that can help store and administrate very sensitive data are unencrypted.

In this tutorial, well see how we can protect our data and privacy. So the next time, for example, you must send your social security number in an e-mail or you must transfer sensitive documents, you wont have to worry.

Dont Send Encryption Keys With The Document

How do you send a large pdf file via email ...

Last but not least, dont send the encryption key or password through the same channel that you send the document. Thats like handing a crook the key to your door before giving the key to your partner.

Instead, send them separately over two different mediums. If youre sending a password-protected document through the iFax app, send the password to your recipient in a text message. This way, someone would have access to your recipients iFax account and their text messages to read the doc, which adds an extra layer of security.

Don’t Miss: How To Start Off An Email To A Professor

How To Send A Secure Email By Encrypting Attachments With A Zip Tool

Email providers typically have a limit on attachments, for example, a maximum file size . Therefore, when we have multiple files to transfer as email attachments, we always choose to compress them before sending them.

In fact, you can encrypt files during the process of compressing them. In this way, when it is sent as an attachment, it is protected by a password. You only need to tell the recipient of the unlocking password so that the recipient can browse the file smoothly without being spied on by irrelevant people.

Here are the steps to zip and encrypt files with WinRAR.

Step 1. Download the free version of WinRAR on your computer.

Step 2. Press Win+E keys to find the file or folder to zip. Right-click it and select “Add to archive”.

Step 3. Click “Set Password” and set your own password. Then, click “OK”.

Step 4. Now, select ZIP for the “Archive format” and then click “OK”.

Once the compression process is completed, you’ll get a password to protect the zip file. After attaching the Zip file and sending in the email, you will need to provide the password to the recipient later to unzip the file.

Sharing With Your Entire Company

If you find yourself needing to send a file to the whole company , the shareable link feature comes in handy. For the first part, youre going to do the exact same thing as before by clicking the Share button. However, this time, youre going to click on the Get shareable link icon in the top right corner of the pop-up. After clicking on it, youll be able to choose the permissions that you will give to users in your company and get a link to share. Now, all you need to do to give everyone access is put that link in your company-wide email.

Also Check: How To Start Email To Professor

How To Encrypt Your Message With One Click

If you prefer to encrypt your message at your end other than providing a self destructive message link as above, try

Type your message and encrypt it with just one click of a button . During encryption you are required to provide a password. The recipient will get your message as regular mail/message but in an encrypted form. He needs to decrypt it. He can also do it with just one click. For that you have to provide the password to him.

How to Use Encipherit to Encrypt and Decrypt Messages?

Update: Skip Encipher as we no more recommend it.

You want to ensure the privacy or confidentiality of your message, right? Then visit Encipher. It and add a Bookmarklet to your browsers address bar. Go to the Encipher homepage and drag and drop the Encipher It Bookmarklet to your address bar . It works better on Firefox and Chrome. Now the message part.

As usual type your message. After that click the newly added Encipher It button. It encrypts the message with a password. To open the message your recipient also needs the same Bookmarkelt on his browser and the password set by you. Thats all.

The above two are the two different ways to send confidential information securely online. Hope you liked it. I wish to hear your thoughts in this regard. So do post in comments.

  • TAGS

How To Email Large Files Securely In 2021 And Beyond

How to send encrypted files and folders by email

Sending a large file or moving big folders around used to require USB drives and external hard disks. With cloud storage, though, its become possible to simply send it across as an attachment to a message. So read on to learn how to email large files.

Email attachments havent really changed since the 90s, when the MIME standard was established. However, despite its flaws, email is still one of the easiest ways to send a file or folder across the internet. This is fine until you need to attach a file thats bigger than the services size limit. In this article, well show you how to email large files, past whats normally possible.

Recommended Reading: How To Recover Permanently Deleted Emails From Aol

Sharing With A Single Co

Lets say that youve created an awesome article in Google Docs and want your co-worker to take a look at it before you post it. Sharing it with them is simple. In the top right corner of your screen, youll see the Share button. Give it a click and then a pop-up will appear. You can then enter your co-workers name in the People section and choose their permissions using the icon to the right of the form. Click Done and youre finished! Theyll get an email with a link to your doc. When they arrive at your document, theyll only be able to make the updates that you gave them permissions to make.

Using Strong Passwords And Following Basic Security Protection Rules Are Not Enough

Billions of emails are being sent every day, but not every email sent is safe or secure. Many people think that email is secured simply because it is password protected or because they are using two-factor authentication or TLS . However, these are not enough on their own. Once the email has left your inbox, you basically have lost any control of it.

All emails are sent via the simple mail transfer protocol , which doesnt use any authentication at the transport level and is inherently insecure, according to the IETFs RFC 5321. The email is sent in clear text while it is being transmitted. This means that without adequate protection, sending an email is like sending a postcard: anyone can read it at any time! This means that while a message is sitting on your recipients server, it could be vulnerable to attack.

What can you do then? Here are four methods for how to send documents securely via email:

You May Like: How To Find All My Email Addresses

Why Send Files Through A Secure Channel

Imagine your client urgently wants to see the results you have come up with, but he/she is based miles away from your place. Going digital is the best way for you at this moment. Now, if the file size is too large or sensitive in nature, would you still risk sending it through the mail?

How can you be assured of its confidentiality?

One way of achieving it is to use file-sharing services. Its benefits are:

Size is not the issue

Businesses have endless data and files ranging from graphics, video, audio, presentation documents, spreadsheets, and so on. These files can be large, and sending them by email seems frustrating.

Thanks to modern file-sharing services where file size is hardly an issue. You can easily send multi-gigabyte files without any hassle. You can avail of their free or paid version as per your requirements, but they may come with size limitations while their paid versions do not.

Security blanket

Data security has become a crucial aspect more than ever, due to increasing cybercrimes. Hence, in order to safeguard your intellectual property, trade secrets, marketing plans, highly sensitive information, financial information, and so on, file sharing services are there at your disposal.

Track record

Another benefit of using file-sharing services is that you can keep a track record of all the shared data, including the date and time, to whom it was sent, what the size of the shared file was, whether it was successful or not, and so on.

Faster transmission

How To Send Large Files Via Email

Send Files Securely via Email

Figuring out how to email large files can take up hours of your day. However, it doesn’t have to because there are many avenues you can take to send your large email attachments. In this article, we are going to discuss how to send large files via email and ways the Clean Email app will keep large files organized in your inbox.

Clean Email

Take control of your Inbox


Don’t Miss: Restore Email Account

Best Ways To Share Files Securely In 2022


The best ways to share files securely make it simple and easy to share files online using services that include encryption for privacy.

This is important, when sharing files online has becoming common due to the easy availability of cloud storage services. However, while there are a lot of ways to share and transfer files online, but not so many ways to do so securely, even when sharing big files.

Many existing software platforms might offer additional features such as document password protection, it won’t apply to every file or folder you may want to send. What’s required is some form of end-to-end encryption to ensure any files shared remain private.

This can be obviously important for businesses, it hasn’t ordinarily been seen as something important to ordinary home users – but the increasingly common hack attacks revealing personal and confidential data from even big brand companies mean that many people are now actively looking to protect their online information.

There are a number of methods available you could use directly, such as PGP and GPG which use public key cryptography, as well as SSH and SFTP, these are technical approaches most home users won’t be familiar will and may struggle to implement themselves.

Therefore we’ll look at existing popular apps and software that uses encryption by default, so that any information – and files – you send using these will stay protected and secured.

Here then are the best apps to securely.

Reasons to buy

Popular Articles

Related Stories

Stay on top - Get the daily news in your inbox