How To Send Email For Job Application

Experienced Professional Job Application Email

How to Send an Email Job Application

Here is an example email application for someone who is an experienced professional in their field:

Subject line: Walter Black รข Director of Marketing, Reference #8495

Dear Mr. Grady,

I recently came across your Director of Marketing job opening at Sawmill Marketing Firm on your website and feel that I would be a great fit for this position. My skills, education and experience in marketing would make me a valuable asset to your company.

With more than 10 years of experience in both traditional and online marketing, I have gained extensive knowledge and expertise in the most important marketing strategies used today. In my previous position, I created and implemented a marketing program that increased sales by 30% in only three months. Using this skill set, I feel that I could bring similar results to your organization.

My cover letter, resume and certifications are attached for your review. If you would like more information regarding my qualifications for this position, please do not hesitate to reach out.

I look forward to hearing from you soon about this opportunity and I thank you for your time and consideration in this matter.


Choose A Clear And Concise Subject Line

Since hiring managers receive so many applications and emails, it’s important that your subject line is clear and concise to ensure it gets read. The desire to make a memorable impression may tempt you to write a catchy or humorous subject line, but it’s best to keep it generic and professional instead. Consider a subject line such as “Your name – Job title” or something similar that clearly communicates your purpose of writing.

What To Include In Your Job Application Email

Your email job application letter is a cover letter. This means that the intent of the email is to let the recipient know:

  • Why you are writing
  • Which job you are applying for
  • What your qualifications are for the job
  • What you have to offer the company
  • How you will follow up or how the recipient can get in touch with you

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Explain Your Purpose For Writing

Use the first paragraph of your email to explain why you are writing. Be sure to mention the exact job title you are applying for. You can also mention where you saw the job posting and why you are interested in applying. This is your chance to capture the hiring managers interest, so try to come off as professional and personable.

Excellent Email Examples For Job Hunters

Best Formats for Sending Job Search Emails

There’s a free tool that can help all job hunters give their careers an important boost: email.

While unemployment is currently low, competition is always tougher at top companies and for any role considered a “dream job.” Getting into the inbox of the right people can help you create important relationships and stand out among a sea of talented applicants.

Furthermore, some of the most successful leaders and entrepreneurs have proven that the right emails can yield some surprising results.

Twitter and Square CEO Jack Dorsey once cold emailed a dispatch company in New York as a college student in Missouri. He found a bug in the company’s web site and also mentioned he wrote software. The CEO wound up talking to Dorsey and eventually offering him a programming job, according to a 2011 article in Vanity Fair.

Emails can also expand networks and get important conversations started. Birchbox CEO Katia Beauchamp had no experience in tech or beauty before launching her startup in 2010. “I cold-emailed every CEO of the beauty industry you can imagine,”Beauchamp said in 2017. “And it worked.”

Emails that get results have key features, according to Beauchamp. They have compelling subject lines, a simple message and ask for favors that are hard to say “no” to.

Those basics, coupled with these expert-approved templates for some of the most common situations, can ensure you’re writing job hunting emails that get opened.

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Resume Via Email Template

Need to apply for a job by email? Follow this email template as a starting point and be sure to tailor it to suit the job you are applying for, while also following any specific instructions in the job ad.

Email subject:

Email body: Dear ,

Please find attached a copy of my resume and a cover letter for the position at , as advertised on .

With years experience in and a proven record of , my goal is to leverage my expertise to help succeed in achieving .

I look forward to hearing from you to discuss this exciting opportunity further.

If you need any additional details from me, please don’t hesitate to get in touch.

Yours sincerely,

What Shouldn’t I Include In A Professional Email

Remember to always be polite and respectful in your professional correspondence. Refrain from using the following:

  • Emojis.
  • Informal greetings or familiar language.
  • All capital letters or all lowercase.
  • Incorrect grammar and spelling.
  • Acronyms used in text messages, like LOL.
  • Jokes.
  • Sensitive information that should be discussed in person.

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Be Enthusiastic And Polite

You havent heard anything from that employer, and that has you feeling slightly irritated. That makes it easy to point the finger and start your email with something like, Since I havent heard from you

Trust meyou dont want to do that. In fact, head far in the opposite direction. Be polite and understanding. Express your excitement about the company and the opportunity.

That sets a way better impression than storming into their inbox feeling entitled to a response.

Include Your Most Relevant Qualifications

Job Application Email | Smart HR

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you’ve successfully led a team. Once you’ve jotted down some notes, and have a sense of what you want to highlight in your letter, you’re ready to get started writing.

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Structure Of A Job Application Email

  • Email Subject Line: Open with a concise and direct subject line that clearly states the emails intent
  • Opening Line: Introduce yourself, state the position youre applying for, and where/how you found out about the job.
  • Body Paragraph: Insert 2-3 short sentences outlining your competitive advantage, and why the employer should consider your application.
  • Ending Line: Conclude with a call-to-action for the employer to follow up, and thank them for reading your email.
  • Closing: End your email with a formal sign-off

Get more inspiration from our Job Application Email samples below

Example #: If A Colleague Referred You

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

First Last Name

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When Should You Follow Up

One of the biggest questions that job seekers have about following up on their job applications is exactly when they should check in.

You probably know by now that employers dont always share your same sense of urgency about the job hunt. While a week stretches on for you, it whizzes right by for an employer whos busy weeding through resumes and juggling a bunch of other important tasks.

You want to be respectful, but you dont want to be so hands-off that you miss the hiring window. At the same time, you also dont want to seem like an over-eager pest.

Confused? Its a narrow line to walk, thats for sure. Here are two key tips to keep in mind when determining when its an appropriate time to check in.

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When You Want To Tap Your Network For An Introduction

It’s smart to tap your network for introductions, but do your legwork first. Be sure you can explain why you’re a good fit for a connection. You don’t want to make your contact feel foolish for making the effort.

Give your contact context for your request. In the event you’re a recent graduate and don’t have a lot of work experience to discuss, reference the years you’ve spent studying your area of interest and the people or internships that stoked that interest.

Also, include your LinkedIn Profile, advises Jessica Miller-Merrell, CIO of Workology, a recruitment and HR resource. It can help update your contact on your most recent experience and make a connection more likely.

Dear ,

Earlier this month, I made the decision to begin looking for a new career opportunity. It’s been a great years working at as their . I’m looking for a new company to challenge me and grow my skill set in , and .

I wonder if I can get an introduction by email or phone to for .

Please include my LinkedIn Profile in your introduction .

Thank you so much for your assistance. Let me know how I can help you.


Ask About The Timeline

I knowyoure tempted to write an email that essentially asks if you landed the job, or at least an interview. But, that tactic seems way too pushy and presumptuous.

Instead of asking about your candidacy specifically, check in on the timeline of the hiring process. Thats a far less demanding question that still gets you the information you really want.

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A Good Subject Makes All The Difference

The subject line is easily the most common mistake that applicants make in their job application email. The email subject is the first thing the receiver is going to notice about your application, so its critical that you write a good and relevant subject. The Subject Line of the email must mention the position that youre applying for. You should also avoid long and vague sentences in the subject line. If the position youre applying for has a reference number, dont forget to mention it too. For example, John Sanders – Sr. Web Developer – #D3910 is a better subject line than Applying for a Job at your Esteemed Organization.

How To Compose A Job Application Email

The correct way to apply for job using Email

Depending on the position and company you are applying for, your job application email format may differ. In this section, we will introduce the common components most hiring managers are looking for. Learning how to write one is essential because you need to fine-tune the balance between personality and professionalism.

The following is a guide with eight definitive steps on how you should compose and send your job application email:

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Butwhat If You Still Dont Hear Anything

Heres the bad news: even if you send the most perfect follow up email you couldve come up with, you still might not hear anything back from that employer.

Then what? If you still havent received a response a week or two after sending your first follow up message, feel free to send another one.

If that second email goes unanswered? I know this probably isnt what you want to hear, but at that point, its probably better to move onto pursuing other roles.

Think about it this way. You want to find an employer whos equally as excited as youwhos enthusiastic about what you offer. Chances are a company that you have to repeatedly chase down probably isnt going to be a place you enjoy working in the long run.

How To Write An Outstanding Job Application Email

Its really easy to apply for jobs these days.

Whether you apply via LinkedIn EasyApply or Job Portals, your profile and CV get sent to HR in just one click.

But sometimes, there are no shortcuts. Some job ads may specifically call for job applications to be submitted by email.

Thats why its absolutely critical to know how to craft a compelling email for your job application.

In this article, well show you how to write a job application email that emphasises your competitive advantage, and provide some sample emails that you can use too.

ResumeWriter Tip: Tempting as it may be to apply directly through job boards, we recommend to avoid doing so! Make the effort to email the hiring manager instead. Trust us, youll have a better chance of standing out amid a sea of applicants.

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How To Apply For Jobs Via Email

Whats the best way to use email to apply for jobs? Follow the application instructions in the job posting, and only send a resume and cover letter by email if the employer requests it. Beyond that, keep these tips in mind:

Include a cover letter. When you send your resume, its important to include a concise cover letter. This can be your email message. Doing this will help get your application noticed by the hiring manager.

Be professional. Just because youre sending your message via email doesnt mean you can be casual or sloppy. Review guidelines for writing and formatting job application letters before you compose your own.

Review sample email cover letters. Use examples of email cover letters to help you get startedjust remember to customize your message for every job opening. A generic email wont help you stand out from the competition.

Proofread and test your message. Its also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test so that you can be sure that the formatting holds up.

When You Want To Keep The Conversation Going

FREE 7+ Job Application Sampel in MS Word

This technique was dubbed the “Closing The Loop” email, by Ramit Sethi, the New York Times best-selling author and founder of “I Will Teach You to Be Rich.” The technique creates a reason to stay in touch follow up with a person of influence you care about. Your email should let your contact know you are grateful for any advice and are keeping this person “in the loop” about something you’d discussed.

Hi ,

Just wanted to thank you again for speaking with me earlier. I’m definitely going to follow up and reach out to like you recommended. I’ll keep you in the loop, and of course, please let me know if there’s anything I can do to repay the favor.


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