How To Send An Email To All Contacts In Gmail

Write The Email & Personalize It With Merge Fields

How to send out an email to all your contacts in Gmail

This is where the magic happens!

Write an email as if youre sending it to one specific person, then replace specific words with merge fields.

BOOM! Youre sending fully personalized emails.

Whats more: you can track whether theyre being opened and clicked on.

And, if youre using Salesflare, you can also see whether these same people who are clicking the links in your emails, visit your website, what pages they look at, when and for how long. Just install the script you can find in Salesflares Settings here.

How Do You Delete Contacts From Your Gmail Contact List

Keeping old and outdated contact information only adds to the clutter of your contacts list.

Heres how you can delete old contact information and keep your contacts page updated:

Step 1

Open Gmail Contacts.

Step 2

Hover over the contact you want to delete and click on the three dots that appear on the right.

Step 3

From the drop-down menu that appears, click on Delete.

When the confirmation window pops up, click on Delete again.

Note: If you want to delete multiple contacts at once, select contacts by clicking on their display pictures. Then, choose delete from the three dots on the top.

How To Send A Group Email In Gmail

Creating a Gmail group allows you to send emails to multiple people without adding each Google account or group member individually.

However, the group email Gmail approach isnt as picture-perfect as it seems its a tiring process, and you cant personalize emails or follow up effortlessly. Thats why Ill also highlight a simpler, more powerful alternative for group mailing.

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How To Send Email To Multiple Recipients Without Them Knowing

Occasionally we need to send emails to more than one person. Its a very simple task. For example, in Gmail, all you need to do is enter all of the names into the To field. Done! However, there are times when we dont want to show all of the addresses to our recipients.


How do we manage this option? In this article, you will learn how to send email to multiple recipients without them seeing each other. We will look at the main steps in accomplishing this goal using Gmail and Outlook.

If you need to expand tools for interacting with your website audience, try both emails and push notifications.

How Can I Turn The Automatic Contact Backup Feature Off Or On

Sending email to all contacts on gmail in one go

When you set up a Google Account on your Android, you can decide whether to automatically backup your data, including your Google contacts. You can always change this setting later.

Heres how to do it:

  • Open the Settings app on your Android device.
  • Go to System > Backup.
  • Set Backup to Google Drive to On or Off.

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People Can See Its A Mass Email

One of the biggest downsides is that you have to make sure to blind carbon copy your contacts, otherwise they will know right away that you sent a mass email. In the early days of the internet, it was a common experience to receive a mass email that listed all the other recipients at the top. Today, doing that is a serious mistake.

An email address is considered private information. People have to opt in to receive emails from businesses. Thats why theres such a huge industry around creating incentives for internet searchers to opt-in, like free videos, educational content, or PDFs.

If you send a mass email and then forget to Bcc the contacts, you are essentially giving out private information to the other recipients. Now, anyone on that list can go and email anyone else. You dont want to be responsible for that. Also, dont mix Cc and Bcc contacts for a mass email. The Bcc contacts can still see the emails in the Cc field.

Be aware that some spam filters might mark your email as spam if you Bcc recipients. Its also possible your recipients could mark the email as spam after they receive it.

Automate Your Email Signature

The final thing your mass email definitely needs is an email signature. A clear, consistent email signature is important for your business because it gives a recipient somewhere to go, whether its contact details to get in touch or a link to further reading. Weve already preached all that, and told you how to design the perfect one, in a previous article.

Heres how to create a signature in Gmail.

  • Head to Gmail and open Mail Settings in the top right corner by clicking the icon.
  • Hit See all settings.
  • Create your signature. Each signature has a limit of 10,000 characters.
  • Hit Save changes at the very bottom of the settings window.

    Heres how to automate your signature in Gmail.

    You can create multiple signatures in Gmail, and each one can have a different purpose. You could have a professional signature, a signature specifically to send to your team, and a personal signature for friends and family. For a work email, its best to have your Professional signature set as the default FOR NEW EMAIL USE and ON REPLY/FORWARD USE.


    Youre all set up and finally ready to start automating your mass email campaigns out of Gmail.

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    How To Send Bulk Emails With Gmail

    According to Litmus Email Analytics , 27% of users use Gmail for mailing, making it the second most popular email client . Gmail often introduces new useful features and built-in extensions , making it a useful tool for communication.

    And although Gmail is positioned as the inbox for private messaging and not for commercial purposes, you can use it to send bulk emails to multiple recipients. However, before opting for this, mind the following:

    • You can only send up to 500 emails per 24 hours to 500 different email addresses. To send mass emails in Gmail, youll have to split the sending schedule into several days.
    • You need to comply with Gmail bulk email guidelines so that your messages dont end up in Spam.
    • In Gmail, you can create only text emails. Its possible to merge with some email builders or ESPs and upload an HTML version but this means you need to register with the third-party service anyway.
    • You cant preview emails in Gmail and so wont be able to check whether the design is responsive and is displayed correctly on different gadgets.
    • You cant personalize emails sent via Gmail.
    • You can track only opens.
    • Gmail doesnt provide reports on the sent campaigns.

    As you see, Gmail bulk emails cant substitute a professional automated marketing platform if youre serious about your marketing strategies and send multiple campaigns to a big contact base.

    How To Automate Your Mass Emails

    Sending email to all contacts on gmail in one go

    Now that youve learned how to create great mass emails while not showing the addresses, its time to look at how you can automate this process in order to save time. When it comes to sending emails in the B2B space, you will often send out the same emails to different people at specific times. To avoid having to copy and paste your email copy to create new mass emails, its often more efficient to simply automate this process.

    For example, when youre sending out a specific email to every new user that signed up for your product last week, you want to avoid having to send a mass email containing every new user. You will have to schedule this task every week and in the end, it will just be a time-consuming task. Instead, you should start automating these mass emails so you will be able to spend your time on other tasks.

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    Create A Filter To Block Emails

  • Go back to Gmail and open its Settings.
  • Select the Filters and blocked addresses tab and click on the Create a new filter link.
  • That should open a small Filter pop-up window at the bottom of the Search bar.
  • Now we need to create a search term from the copied email addresses in the following format: from:. Note that the OR operator has to be in caps and the from at the start must be included as it indicates that the terms are email addresses.
  • Take your time and create that list. If youve a handful of contacts, it shouldnt take you that long. On the other hand, if you have a long list like mine you may consider using Find and Replace or a Regular Expression to create the term quickly.
  • Once youve your contacts in the search term, paste it inside the Doesnt have box.
  • To preview which emails would be blocked by this filter, click on the search button. All the emails not in your contact list will be filtered out.You can also do the opposite to confirm that emails only from your contacts will be allowed. To do that, paste the search term inside the From box instead of the Doesnt have box, then preview the results.
  • Once youre done, click the button at the end search bar to restore the filter window. Next, click on the Create filter button at the bottom of the filter window.
  • Benefits Of Using Mailtrack Over Bcc In Gmail

    A little more personal

    BCC is very impersonal. Knowing how to send an email to multiple recipients individually in Gmail with BCC is fine. But, when people receive an email and see themselves listed as a BCC recipient, its usually pretty clear to them that theyre just part of a mass emailing campaign. Sending them an email where theyre the only recipient makes the communication feel just a little more personal.

    Individual email tracking

    When sending mass emails through Mailtrack campaigns, each email is tracked individually. This means knowing who from your contact list is opening your emails, and who is ignoring them. Mailtrack can also give users notifications to let them know when their email recipients open the message.


    If youre sending emails that are urgent, then making sure everyone has read it can be crucial. Mailtrack provides reminders to let you know when emails havent been opened after a certain time. This lets users take that list of non-reading recipients and send them a second email to prompt them to start reading.

    Be careful about doing this. There is often a very fine line between sending a helpful follow-up and nagging or spamming people. However, if youre reminding people about something important, such as an imminent event being abruptly canceled, then go for it.

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    Using A Gmail Extension For Mass Emails

    So, whats the best way to send bulk emails from a Gmail account? By using an extension like Mailtrack. Since extensions integrate with Chrome, you dont have to open any other program or window in your browser. Mailtrack just adds more functionality to the Gmail experience with different options for sending and tracking emails.

    Mailtrack turns Gmail into a nimble email marketing machine through Mailtrack Campaigns, which looks like this:

    • Type email addresses manually into the Recipients field or
    • Start sending your Mailtrack Campaign from Mailtrack Lists instead. Navigate to the Lists option in the left-side menu in Gmail, create a mailing List and select Compose Campaign to send an individual tracked message for your email to up to 200 contacts at once.

    Since your Gmail account limit could be 500 emails per day, Mailtrack limits sending bulk emails to 200 per day. This keeps you on the safe side. And if you need to be sending bulk emails in significant volumes, you should be thinking beyond Gmail, anyway.

    Mailtrack Campaign separates bulk emails into individual messages before sending, so you wont have to worry about spam filters flagging your email for undisclosed contacts. So, sending bulk emails with Mailtrack is a lot safer for your email account than just relying on Gmail.

    When To Create A Group In Gmail

    Can I send ONE unique email to all my contacts in Gmail ...

    If you are asking how to create a group email list in Gmail, you most likely already use this service provider as your primary mail. In that case, you would want to create a group email in Gmail for several reasons.

    Since it is the most common email service on a global scale, you don’t have to worry about needing another provider for the sole purpose of sending bulk messages/setting up a group email in Gmail.

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    Best Practices And Tips

    Sending an email to many people at one time isn’t a common occurrence. If you plan to do this more than once, it’s faster to make a distribution list. That way, you can email one contact group that holds all of the other addresses within it.

    Another good practice when sending mass emails is to address the email to a contact called undisclosed recipients. Not only is this more professional than having the email appear to be from you, but it also reinforces the idea that recipients should not Reply All.

    How To Clean Your Gmail Inbox Using Clean Email

    Google provides 15-gigabyte storage for its users. However, this storage is shared between Google Mail, Google Photos, and Google Drive. While 15 gigabytes might seem like a lot, it really isn’t, especially since it is shared storage. With billions of emails being sent daily on promotions and spam, it is only a matter of time before your mailbox is filled.

    It is also becoming increasingly difficult to keep track of important emails. While you can clean up your inbox manually, it takes time and effort. Third-party apps like Clean Email help make the process faster and effortless.

    Clean Email will help you delete messages in bulk, set parameters on what to do with newly received emails, unsubscribe from newsletters, and so much more. While some third-party apps read and analyze your emails, Clean Email has a strict privacy policy. It does not read nor analyze your emails. Effectively making it the best inbox cleaner in the market.

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    Labelling Contacts In Contacts

    Whether youve imported an existing database of contacts using a .csv file, whether youve taken advantage of the Add multiple contacts feature, or whether youve slaved away adding your contacts one-by-one, its important to add labels to them. Labels work across Gmail and Google Contacts, and segmentation allows users to develop highly personalised and customer-centric reaching out campaigns.

  • Add / Edit Contact.
  • Find the label section next to Add contact / Edit contact.
  • Choose a pre-set label or create your own.
  • To find the segmented groups simply click on, or search for, the label you want to see.

    With contacts grouped together depending on variables such as location, purchase readiness, or simply how great they are, users can save a lot of time and energy from sifting through overflowing contact lists or emails to find the personnel they need. As a result, it becomes much easier to reach out, engage, and close a deal.

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