How To Send An Email On Gmail

Select Your Email Settings

How to Send an Email in Gmail

In the next DreamHost window, add the information for your email address, including the alias name you want to use, along with your domain name. You also can decide the maximum number of messages to save in your Inbox, how frequently to remove old messages, and other items.

After entering all the information, click the Create Address button. If you entered everything correctly, DreamHost should give you a message that shows you were successful. However, you may need to wait a few hours to begin sending and receiving messages.

How To Send A Group Email In Gmail In 4 Easy Steps

If youve ever found yourself typing out a dozen or more different email address to send a message to a group of people in Gmail, youve probably wished for a more efficient way to send a group email.

Fortunately, there are a few approaches that can help you manage group emails more efficiently in Gmail.

In this article, well cover how to send a group email in Gmail!

The Most Important Step When Forwarding An Email As An Attachment

If youve tried to forward an email as an attachment in Gmail and become confused, its probably because you opened the email instead of selecting it in your inbox.

You get different options when you click the More icon, depending on whether youre looking at your inbox:

Or the actual email:

Notice that when you have an email open on your screen, you can only forward the email and you are unable to forward it as an attachment.

Also, notice that when you are looking at your inbox with an email selected, you can only forward as an attachment and you are unable to do a traditional email forward.

Why does it work like that?

There is no true explanation thats just the way things are with Gmail.

Also Check: How To Email A Large Amount Of Photos

How To Send An Email Via Iphone

Step 1: Downloaded the Gmail app on your iOS device.

Step 2: On your iPhone or iPad, open the Gmail app.

Step 3: Login your Gmail account, using Id and password.

Step 4: In the bottom right, tap Compose .

Step 5: In the To field, add recipients email id.

Step 6: Below that add a subject.

Step 7: After that write your message.

Step 8: Send the mail by tapping Send .

D How To Delete Contacts From A Gmail Group

How to Send an Email Using Gmail Mail Account

Follow my step-by-step guide on how to delete Gmail contacts from an existing group:

Step 1

Open your and open the Contacts option from the sidebar. Then, select contacts you want to remove from your email group.

Step 2

Click on the label icon, and from the Manage labels drop-down menu that appears, choose the label name from which you want to remove the contacts receiving mass emails.

Now, this is where it can get tricky.

When you added a new contact to a group, you had to checkmark the Gmail labels you wanted. However, that process is reversed when removing contacts from the group email address list.

After you select contacts, youll have to uncheck the label name of the label from which you want them removed .

Step 3

Click Apply in the drop-down menu. The selected contacts will be deleted from that email group immediately.

While Gmail email groups let you reach out to multiple recipients, it has significant drawbacks.

You May Like: How To Put An Image In An Email

Create Gmail Refresh Token

Next, well generate a refresh token using the Google Developer OAuth 2.0 playground. The access tokens are valid for an hour but the refresh tokens stay valid forever and can be used to generate a fresh access token.

Go to , click the Gear Icon and check the option that says Use your own OAuth credentials. Copy-paste the Client ID and Client Secret that you have generated in the previous step.

Inside the Select & Authorize APIs section, enter the scope and click the Authorize APIs button to generate the authorization code.

What Are Email Groups

Note: This section is only for people unfamiliar with Gmail and Google Groups. Feel free to skip ahead to the walkthrough on using Gmail groups.

An email group is a collection of email accounts to which you send emails. When a group owner sends an email to an email group, all the email contacts in that group label will receive the same email.

Creating groups in Gmail is one of the quickest ways to send multiple emails.Instead of manually adding multiple recipients, youre directly adding the contact group label to your email address field instead.

But is a Gmail group different from a Google Group?Yes!

A Google Group is basically a discussion group for multiple people with similar interests.

Each Google Group has a group email account and a single, shared inbox.Additionally, you can use the group settings to set a Google Groups group type as:

  • Email List: for sending emails to/from a single email ID.
  • Q& A Forum: for asking or answering questions.
  • Web Forum: for community members with similar interests.
  • Collaborative Inbox: to assign topics for each group member and track them.

Unlike Google Groups, a Gmail group is only a Gmail distribution list its a collection of email addresses. It doesnt have a common group account ID, group type, or collaborative inbox.

Now that you know what email groups are, Ill show you how to use them in Gmail:

Also Check: Remove Duplicate Emails Outlook 2013

Work In Gmail To Add The Email Address

Start by logging into your Gmail account through a web browser. On the Gmail screen, click the gear icon in the upper right corner of the screen. In the drop-down menu, click on the See All Settings button. Click the Accounts and Import link across the top of the page.

Scroll down the page until you reach the Send Mail As section. In this section, click on the Add Another Email Address link.

You Cant Personalize The Email

How To Send A Email Using Gmail

When youre using BCC, youre unable to fully personalize the message by using, for example, a recipients first name. Online email marketing software will let you automate this and ensure that a more tailored message is sent to each of your customers, even when youre sending out one message to a database of contacts.

Recommended Reading: Where Can I Print Things From My Email

Create A Label For These Contacts

Note that you can also edit your Groups in the future, if you need to add or remove contacts. Just select the Group you want to edit from the Labels section and make changes as you see fit.

Heres a comprehensive, step-by-step guide for how to create a Gmail Group, which is only briefly summarized above, so be sure to consult it if you have any issues.

Features Offered By Gmails Confidential Mode

Confidential emails were introduced to Gmail in 2018. You can send confidential emails on both mobile and desktop. This will provide you with three safety features:

  • Message Timer converting your message into a confidential email will allow you to dictate how long the message will sit in the recipient’s inbox.
  • Restricted action the recipient will not be able to forward, copy, print or download the email.
  • SMS verification the recipient will be unable to open the email without SMS verification.

Don’t Miss: How To Recover Permanently Deleted Emails From Aol

Save And Print Attachments

When someone sends you an attachment, such as a photo or document, you see a preview of the attachment in the email.

  • See a full-screen view and print: Click the attachment to open a full-screen view. To print, click Print .
  • Point to the preview and click Download or Save to Drive .

You can quickly add images and attachments to your email by dragging them from your desktop to your Gmail compose window, or drag pictures and attachments from your email to your desktop if you want to download them.

Learn more about Gmail attachments.

Introducing Right Inboxs Mail Merge For Gmail Feature

How Send An Email Using Google Mail / Gmail

Because using BCC within Gmail isnt the best way to send a mass email campaign, Right Inbox is launching its latest feature Summer 2022, Mail Merge for Gmail. This feature, part of the Right Inbox Chrome extension, lets you contact multiple recipients with a customized message, and thereby scale your outreach without using the personal touch.

Its not straightforward using Gmail to send a bulk email campaign, whether youre using Mail Merge or BCC, but our new feature removes the unnecessary steps, making it a much easier process. With Mail Merge for Gmail you can:

  • Contact a large number of people with a customized personal message
  • Improve and scale your cold email outreach within Gmail
  • Use together with Sequences to automatically follow-up with prospects

Not only this, but it gives you insight into how many recipients have opened your email, in which location and on what device, and how many have clicked on any links within your message. This kind of insight, combined with Right Inboxs Sequences, will let you follow up on your campaigns in a targeted, useful way.

Don’t Miss: Where Can I Print Stuff From My Email

Options For Adding Message Recipients

When you add recipients to your message, you have the option to add a “Cc” field. Anyone in this field will see the other recipients of the message.

“Cc” is often used to add recipients to an email who don’t need to take any action.

If you’re sending a message and want to hide a recipient’s email address, you can add them in the “Bcc” field.

How “Bcc” works:

  • The recipients won’t know that you added anyone to “Bcc.”
  • Anyone you add to the “Bcc” field will see that they were added using “Bcc.” They will also see message recipients in the “To” and “Cc” fields. Note: If they don’t use Gmail, they may not see this information.
  • People you add in “Bcc” can’t see the name or email address of anyone else you add in the “Bcc” field.
  • If people reply all to a message, people in “Bcc” won’t see the reply.

Bad Engagement Rates & High Sending Rates

If your previous email outreach campaigns have had low engagement rates in terms of opens, clicks, and replies, its another signal of your emails promotional nature. Email services use algorithmic systems to separate important emails from promotional ones.

So when your past emails have gone unopened, it flags the email service of your content being irrelevant for your recipients, which consequently triggers spam filters.

Low engagement often is the result of highly templated content without any form of personalization that might appeal to your prospects.

Personalizing bulk outreach emails can often be time-consuming, which is why the majority of promotional emails are barely personalized, if at all.

Similarly, when you use bulk email marketing services similar to Sendgrid, Mailchimp, etc., your emails are being sent from public servers all at once. When multiple of your emails with similar content are received at your prospects email service, it can detect the source, and mark those emails as promotional.

Read Also: How To Find Out Your Icloud Email

Set Up Dkim Dmarc Spf And Custom Domain

When you send out outreach emails from your GSuite or Outlook accounts your emails arent authenticated with DKIM, DMARC, and SPF records by default. Set them up by following the guidelines to set up DMARC.

Also if youre sending emails with tracking links, theyre likely to trigger spam filters as theyre embedded into your HTML code. Tracking links also originate from a domain different from the one youre sending your email from, which makes your email look more spammy.

Custom domains mask these links with your own domain, thereby making your email look more cohesive and less likely to be filtered into promotional folders.

If youre using Saleshandy to send your bulk outreach emails, you can set up a custom domain to be enabled on all your email campaigns using simple steps, or get free help from Saleshandys support.

Alternative Options For Sending A Group Email In Gmail

How to Send Emails With Gmail

This guide illustrates how to send a group email in Gmail using the default features available in Gmail, along with the Group mechanics from Google Contacts. However, you should know there are other group email options available which might suit your needs better.

For starters, you could use a third-party Gmail tool to coordinate the creation of new groups, or the dispatch of more advanced group messages. Weve got a list of 61 Gmail tools worth exploring if you want to expand Gmails functionality, and many of them offer some variation of contact management and email coordination.

Additionally, if youre interested in sending mass messages as part of a marketing or sales campaign, its best to use an email marketing tool designed for the job, rather than Gmail by itself. This is especially important if youre dealing with a distribution list of hundreds or more.

One of the biggest drawbacks of group emails is that they become unwieldy fast, especially if multiple people are sending replies or if the conversation lasts longer than originally intended. Fortunately, with the right analytics tool, you can get a better grasp on how your organization handles group conversations.

Enter EmailAnalytics. Once installed, EmailAnalytics can help you visualize and analyze your group thread activity in Gmailas well as dozens of other email metrics, including the number of emails you send and receive and your average response time. to learn more!

Recommended Reading: How Do I Find My Icloud Email Address

Send To Multiple Recipients Using The Bcc Method In Gmail

Perhaps the simplest method of doing this is the BCC method. This works by sending the email to a single recipient, often even to yourself, and adding every intended recipient of the email as a BCC.

Contacts added into the BCC field will receive a copy of the email, but this wont be visible to the recipient of the email, nor to other contacts added as BCC .

Note: Dont get this mixed up with the CC option. Contacts added as a CC to an email will be totally visible to every other personincluding other CC recipients.

Create Your Email List

After the first step, you have to create a list of your recipients to whom you are looking to send a bulk email from Gmail or outlook. Always make sure you have a clean list with the Name and Email addresses of your recipients. Having a Name will help your bulk mail sending look more personalized as well as will be a great assist in avoiding email spam filters.

Don’t Miss: How To Unarchive Outlook

Change The From Address

  • In the message, click the “From” line.
  • Select the address to send from.
    • If you’re trying to add your work or school account, ask your administrator to configure your domain alias and email alias.
    • Create a filter with automated response
    • Have a full mailbox, and your recipient gets notified

    If you dont want to send emails from an alias or if the alias is invalid, you can remove the email or alias. If you send an email from an invalid alias, you get a bounce email.

  • On your computer, open Gmail.
  • At the top right, click Settings See all settings.
  • Click the Accounts and import tabor Accounts tab.
  • In the “Send mail as” section, next to the email address you want to remove, click Delete.
  • Tip: If you get a bounce email from a valid email address and need to reverify it, you must delete the “Send mail as” email address then add it again.

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox