Things To Avoid When Following Up
At the same time, there are also a few things you should avoid:
- Don’t Hound Your Interviewers: Initiatives such as a thank-you email and a follow-up a week or so later are more than enough. Beyond that, you won’t be promoting yourself you’ll be stressing them out. Remember that your goal is not only to show the hiring managers that youre qualified but also to convince them that they want to work with you.
- Don’t Send Anything That Makes You Look Bad: This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but the hiring manager might feel differently. Likewise, don’t send memes or be too casual in the tone of your email by using internet acronyms, etc.
- Don’t Overwrite: Keep your message short and focused. The interviewer will not want to read a very long thank-you email. Focus on saying thank you and briefly reiterating your interest in the position.
- Don’t Send Misspelled or Grammatically Incorrect Emails: Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit “send.”
Thank The Interviewer For Their Time
Start the email with the interviewers first name as seen in the samples below. Express your gratitude and be authentic in your writing. If you talked to multiple managers send them each an email if you have their contact info.
A key tip is to ask for a business card when you talk to each employee. If they dont have one ask for their company email.
Remember If you are talking to 3 or 4 people in an interview it is crucial to make a good impression with each one. A thank-you note goes a long way towards this step.
Take Your Thank You Email To The Next Level
While the template above is all you need, if you really want to blow a hiring manager out of the water, add in another few lines before I look forward to… with some ideas you have on how you could add value. Think: a quick mock-up of something you discussed in the interview if youre in a creative role, taglines if youre in branding, or some slides or possible partners if youre in business development or sales.
It could look something like this:
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How To Follow Up By Email After An Interview:
Step 1: The Follow-Up Email Subject Line
Follow up email subject lines are important. They decide whether your email gets opened, and how fast.
Id recommend following up with whoever said theyd been in touch. Or follow up with whoever youve been talking to for scheduling, etc.
The best subject line, and the one thats going to get opened faster than anything else, is to simply reply to the latest email between the two of you.
Itll look something like this:
Re: Interview on Thursday at 10 AM
Theyll open it immediately because itll appear as part of the previous conversation. Much better than starting a whole new email for this.
Step 2: The Body Of Your Follow Up Email
Id keep it simple and straight-forward. Dont be shy or unclear. Tell them youre excited to hear back and wanted to check if theres an update or a decision yet.
Best follow-up email if you already sent a Thank You email:
Hi < NAME> ,
I wanted to follow up to see if there have been any updates regarding the < JOB TITLE> position that I had interviewed for on < DATE> . Im still very interested based on what I heard in the interview and Im excited to hear about next steps, so any information you can share on your end would be great. Thanks!
Note: This template above is best if youve already sent a Thank You email a day after your interview. Im going to give you one in this article coming up in a minute, so keep reading.
Best follow-up email if you DIDNT already send a Thank You email:
Ask The Experts: Interview Follow
How To Write A Follow-Up Email After An Interview
Debbi MuschCareer Coach Technical Recruiter, Owner, Rising Careers, LLC
As a Career Coach, and perhaps more importantly as a former hiring manager, I NEVER hired a person that didnt send me a note following their interview. This step demonstrates courtesy and respect, and leaves a positive impression of your genuine interest in the job and becoming part of the organization. The advice I give to my clients regarding follow-up emails after an interview is that its just simply important that they do it!
Job search advice
Jheneal M. McDuffieOwner and Chief of The Resume Chic Co., Certified Professional Resume Writer , Board Certified Master Diversity Resume Writer , Certified Career Coach
When searching for a job, remember to focus on the followingtime, tech, and traction.
Time: Job searching is a job, and you should treat it as such. If you were working, you would have a schedule of activities create a job search schedule outlining what positions youll look for, how much time youll spend looking, researching companies, networking on LinkedIn, etc. Make sure to factor in breaks and self-care.
How To Write A Follow-Up Email After An Interview
Patricia MatthewsOwner, Executive Administrator, Writer
How To Write A Follow-Up Email After An Interview
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A Guide To Effective Post
Once your interview is over, you can breathe a sigh of relief. The most challenging part is over! Now, all you have to do is sit back, relax and wait for the response. The ball is entirely in their courtâ¦ right? Not so fast. While itâs definitely true that the hardest part is over, thereâs still work to be done to ensure that you stay on top of your interviewersâ minds. In this guide, weâll share interview follow-up email templates that will win over recruiters and hiring managers and benefit your application.
How To Write A Perfect Thank You Email After An Interview: Tips & Templates
I know all of this sounds great in theory, but slamming pen to paper to write a thank you letter after a job interview is a very different matter. Never fear, templates and suggestions are here!
Before I share a general format, I want you to repeat after me: I solemnly swear not to copy-paste this template into my email. Weve already covered why a generic thank you is almost worse than no thank you, but in case youre not convinced, heres an infographic to change your mind. That said, a few ideas never hurt, so feel free to steal any of the phrases or sentences below and make them your own! Heres a great sample thank you email after an interview.
- Thanks for Chatting Today Use something like this if you had a phone screen or video interview.
- Nice to Meet You Today This works well for interviews that take place on site.
- Thanks, and a Question Have a nagging, relevant question that shows youre passionate about the role? Use this email to follow up after your interview!
- Thank You for Your Time Especially good if it was a long interview.
- Many Thanks Short, sweet, and classic.
- It was really nice to meet you today.
- Thank you for taking the time to meet with me today.
- Thanks for taking the time to introduce me to the team today.
- Thank you so much for your time today.
- Thanks for chatting with me today.
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Keep Your Thank You Note Formal
The best strategy is to use formal business language and proofread very carefully! Remember, this message shows employers the quality of your work and is an example of your work..
Demonstrate the high quality of your work in your email. Avoid using informal language, typos, and strange formatting. Avoid the use of emoticons and no texting language .
Thank You Email Subject Line
Make the purpose of your message clear with a formal subject line like the examples below. DO use the whole phrase thank you in the Subject and the message. Do NOT use the informal term thanks. For example:
Subject: Thank you: interview on
Subject: Thank you for the interview on
Subject: Thank you for the interview
Subject: interview on thank you
Replace the text above with the appropriate information for you.
Keep the subject line shorter than 75 characters, if possible. Many email systems show only the first 40 to 50 characters, so keep that in mind when you write your subject.
Avoid seeming to be casual or informal by using a subject such as Hi! or Greetings! or even Thank You! These subjects have two major problems:
- They do not make the topic of the message clear.
- They do not look professional.
- They may be caught in spam filters and never seen by a human.
- They do not look like you are taking the opportunity seriously.
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When To Send A Thank You Email After A Job Interview
Send the message soon after the interview, preferably within the first 24 hours, even if the interview was on a Friday . You do not want to be that last interviewee to send a thank you, in case other candidates are also smart enough to send thank you messages.
If you are unable to send the message in the first 24 hours, do not give up! Send the message anyway MUCH better late than never!
Example Email: Is The Position Still Available
This is a good follow-up email to use if you want to get an idea of where you stand in the hiring process. If youre not sure which follow-up to use, this is a safe bet. This technique basically asks for any new information about the hiring process regarding the job you interviewed for.
Its been weeks since we spoke about the opening for your companys opening for a . At the end of our meeting, you mentioned that your company would respond with a decision soon.
Because I have not heard back from your company yet, I wanted to check in with regards to my status in the hiring process. If the position is still available, I would like to reiterate my interest in working with your company.
If your company is seeking a performance-oriented individual to fill this role, I feel that my experience and skills will be a valuable contribution to the department.
If you would be interested in scheduling another meeting to discuss how I could contribute to your company, please feel free to reach out to me at your convenience.
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Thank You After Interview Email Best Practices
Here are some general best practices for writing your interview thank you message:
- Send the email within a few hours of the interview.
- Be polite and professional in your language.
- Highlight things you liked about the job, company, culture, and mission statementMission StatementA mission statement defines what line of business a company is in, and why it exists or what purpose it serves.. (You can use this opportunity to elicit a reply to your email by turning things around by writing, Id be interested to hear what you think are the companys core values.
- Mention your skills and strengths that best match the job opportunity and what you learned from the interview about what the company is most looking for from the person who is ultimately chosen to fill the position.
- Dont appear overconfident by sounding as if you just assume that you got the job.
- Be sure to actually say the words, thank you.
- Offer to answer any additional or follow-up questions the interviewer may have.
Tips For Writing An Interview Thank
Here are additional tips for writing a strong thank-you email after a job interview and what to include:
- Express Why You Want the Job: In addition to thanking the person you interviewed with, your thank-you note should reinforce the fact that you want the job, so view this thank-you as a follow-up “sales” letter. Restate why you want the job, what your qualifications are, and how you might make significant contributions.
- Bring Up Anything You Wish You Had Said: Your message is also the perfect opportunity to discuss anything of importance that your interviewer neglected to ask. For example, if you didnt have a chance to explain why you thought that you would fit in well with the company culture, you might briefly state this in the email.
- Revisit Any Issues Brought Up During the Interview: Finally, use your letter to address any issues and concerns that came up during the interview, including topics you neglected to answer as thoroughly as you might have wished. For instance, if you feel that you botched an interview question, you could explain your answer in more detail here.
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Casual Interview Invitation Email
If youre a young company that boasts a desirable startup culture, show it off by opting for a more informal interview invitation. Every stage of the interview process is an opportunity to showcase your culture and core values, so dont be shy. Again, your voice and tone should be consistent across every piece of collateral from your career page to recruiting email templates.
For casual, conversational interview invitation emails, use the following template.
Subject Line:: Interview Availability
Thank you for applying to the position at . Weve reviewed your application materials carefully, and were excited to invite you to interview for the role!
Your interview will be conducted and last roughly . Youll be speaking with , our here at .
Please let us know when you are available during the following times:
Thanks again for your interest in joining the team! Were looking forward to speaking with you.
These Emails Seem Too Simple Should I Add More
Some job seekers have asked me whether the example emails above are too brief or too simple. In my opinion, no.
I always recommend using a short and sweet follow-up email in your job search. I recommend keeping the length approximately the same as the templates I provided above.
Dont complicate your message. Give a polite greeting, be up-front and say what you want , and then conclude your email politely without any unnecessary fluff or filler content.
This type of follow-up email is your best shot at getting a prompt update after your interview without seeming pushy, desperate, etc.
In all likelihood, the person you emailed will get back to you and apologize and say theyre still working on a decision. Or theres a chance they have news to share and will update you as soon as they get your email.
Either way, you reminded them youre waiting for news and still have interest in the position, which is the goal
If you want to know what else hiring managers look for when conducting interviews, read my list of job interview tips here. Itll help you understand the employers mindset better and will give you a big advantage over the competition in your job search.
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