How To Send A Two Week Notice Email

What Is A 2 Weeks Notice Letter

Two Weeks Notice Period Email | @SMART HR

You can have multiple reasons to leave your job.

No matter what it is, it is respectful to give a two weeks notice letter to your employer before resigning. It gives you enough time to complete your pending tasks and allows your employer to find a replacement.

However, most employment contracts mention the duration of the notice period to be served. So, you need to review it before taking a job as it may have some other rules regarding the notice period.

How To Write A Simple Two Weeks’ Notice Letter

As you begin to draft your letter of resignation, consider the following guidelines:

  • Start by including your name, date, address and subject line

  • State your resignation

  • Include the date of your last day

  • Provide a brief reason of resignation

  • Add a statement of gratitude

  • Wrap up with next steps

  • Close with your signature

  • While each resignation letter is different, its best to end on a positive note with gratitude or something specific you enjoyed about your time with the company to leave a good impression.

    Two Weeks Notice Letter Tips

    Look at writing your two weeks notice letter as less of a task, and more of an opportunity. This is the way a former boss is going to remember you, and describe you as an employee in the future. It gives you a chance to leave your job, and still maintain the professional relationships you created.

    Make sure to make that final impression a good one. Send your letter to your companys HR department as well as your supervisor to make it easy for them to file it away. Or simply CC them on the email you send to your boss.

    If youre sending an email, make sure the subject line includes your name and the word resignation so they instantly know the topic.

    Dont forget to check out the resignation letter sample and template below for a visual explanation.

    Recommended Reading: Where Can I Print Out An Email

    You Are Worth Waiting For

    If youre worried about losing a new job because you asked for more time, its a false worry. It is a war on talent and very difficult to find great people. If you receive an offer, that means you are great and they want you and they will wait. Theres no factory churning out picture-perfect candidates. And there is only one you. They are hiring you with the promise of years of tenure, investment, and contribution a short-term delay isnt going to change things.

    Moreover, as an employer, you can only deeply respect someone who says, Im so excited to start however, I have a commitment here to do whats right and I just need a few weeks to make this work for them. They have been good to me. Any employer who does not respect and embrace this way of doing business is not one you ever want to work for. I have hired many people who couldnt start for weeks, or even 3 months. If you are playing the long game in business, you wait for good people.

    As I write this post, we have an employee for whom I am actively serving as a reference while he seeks a brand new job. And Im simultaneously rallying my leadership to find a new role for him, so that we can keep him here. Its wild. He communicated with us and knows we care and support him. We get a chance to bid. He gets our support. The equilibrium will be maximized for him.

    Its a beautiful thing.

    Do: Stay In Touchdont: Disappear Until You Need A Reference

    Two Weeks Notice Letter Sample

    Supervisors are less likely to provide a positive reference or offer your job back should you rise from the ashes years later. Keep in touch by connecting on LinkedIn, dropping an email every couple of months to check in, or even dropping by to say hi.

    Staying in touch through a networking relationship and following-up occasionally shows a level of professionalism that will keep you from burning bridges.

    Not sure how or when? This step-by-step Follow-up Plan includes a digital planner and templates to help you track and follow up consistently on job applications, networking efforts, and interviews

    Also Check: How To Make An Email Name

    Resignation Due To Family Reasons

    Please accept my resignation, effective . As you know, my family welcomed our second child last month. After my parental leave ends, I would prefer to stay home with my children and focus on the needs of my family.

    Thank you for understanding, and please let me know if I can be of any assistance during this time.

    If your reasons are not specific to having children, or youd prefer to remain vague, try this version:

    I am writing to inform you that next month, I must resign from my role at Company XYZ. Family circumstances require my full attention at this time and leave me unable to continue in this role.

    I will be available over the next month to assist with the transition.

    Read more: How to Write a Resignation Letter for Family Reasons

    Offer To Help With The Transition Period

    You dont want your last two weeks on the job to be awkward if possible. Keep the lines of communication open and offer to assist during the transition period.

    State you will wrap any work that you can and be ready for the hand-off of your work when the time comes.

    I would be happy to help train new team members if needed. I plan to complete my duties during my last two weeks to the best of my abilities. If, there is anything I can do to help aid in the transition please let me know.

    I hope to stay in touch in the future and wish the company continued success going forward.

    Sincerely,

    Also Check: How To Find All My Email Addresses

    Two Weeks’ Notice Resignation Email Message

      Are you ready to resign from your job? Theres a certain etiquette involved whenfor whatever reasonyou decide to quit your job. It’s best to tell your boss in person, if possible, that you are resigning from your job, and then follow up with a formal resignation letter. It is also best to give your employer at least two weeks’ notice when you are planning to leave.

      If you need to alert your boss to your resignation right away, you might have to send a resignation email instead of a letter. Even if you send an official letter or tell your boss in person, you may choose to send a follow-up email to confirm the details.

      Read below for information on why you should give two weeks notice, how to write a resignation email, and review a sample email message.

      Why Should You Write A Two Weeks’ Notice Letter

      Giving Two Weeks Notice

      There are two main reasons why you should write a two weeks’ notice letter. First, this letter is a respectful way to inform your employer that you intend to leave your current position. Its normal for people to leave jobs and move on to new ones. During this process, make sure your employer will be able to speak positively about your exit. For example, quitting your job suddenly and without notice could leave your employer in a difficult situation. This could limit your ability to use your current employer as a reference for future jobs or risk a new employer learning about your unprofessional exit.

      In many cases, your notice will give your employer time to settle any accounts in your name or ensure you receive final financial information, such as for retirement accounts or back pay. Your employer may also need the time to post your former job and find the right candidate as a replacement.

      The second reason you should provide a two weeks’ notice letter is so you have a written record of your decision to resign. This document can be used for various purposes, such as understanding why employees choose to leave or for legal records.

      How you leave your job could also have an impact on your future job success. No matter your reason for leaving, you should avoid leaving a bad impression throughout the resignation process.

      Don’t Miss: How To Start An Email To Your Professor

      Two Weeks’ Notice Resignation Letter Samples

        Katie Kerpel / The Balance

        If you have decided to resign from your job, it is customary to provide your employer with two weeks’ notice.

        Whatever your reason for leaving, two weeks gives an employer enough time to come up with plans to cover your absence. For example, an employer might need time to hire someone to fill the position or need time to reassign your tasks to other employees.

        What Should You Remember Before Submitting Two Weeks Notice Letter To Employer

        A study conducted by the Bureau of Labor Statistics found that baby boomers switch to 12 jobs on an average in their lifetime. And the millennials change jobs even more than that.

        It’s evident that you have to come in a situation multiple times in your life where you have to put down your two-week notice letter.

        Here’s a guide to help you end your employment with a good note:

        You May Like: How To Start A Letter To A Professor

        Know Where To Discard Items

        Do whatever you can to get rid of stuff. Less stuff means less clutter.

        Donate to thrift stores. Sell on Craigslist or eBay. Take a trip to the recycling center. Set up a garage sale. Find a place to get rid of your things.

        As an experiment, choose one space in your house to purge. Go through shelves, drawers, and boxes. Everything you find that you dont need, set aside. Make a pile of things to maybe keep, which you can go through later, and a pile of things to discard now. Then find a way to kick those things out the door immediately.

        Give Everything A Home

        Two Weeks Notice Email Template PDF

        Its easy to get lost if you dont have a home. Keeping your life organized means keeping your things in their proper places. Organized people keep order by storing things properly and by labeling storage spaces.

        Make easy-to-access storage spaces for things you use all the time, and dont let your storage spaces get cluttered. Be creative about finding places for things. In addition, as a BIG NO: never label a storage space as miscellaneous!

        As an experiment, choose one place in your home that you can re-organize. If there are scattered items, then group them together. Once youve sorted everything, find or make a home for similar items, label the homes, and put them in the proper places.

        For example, a cup holder for your pens and pencils should go in an easily accessible place, but the rarely used craft materials can be stored out of sight.

        Don’t Miss: My Yahoo Homepage Restore

        Deliver It In Person If You Can

        If you can, deliver the notice letter in person to your direct supervisor during a private meeting. Its a way to be courteous and thank them.

        If an in-person meeting isnt possible, schedule a video call or email your resignation letter and offer to discuss on a phone call or via video chat.

        Read more:A Step-by-Step Guide to Quitting a Job Gracefully

        How To Write A Two Weeks Notice

        This article was co-authored by Alyson Garrido, PCC. Alyson Garrido is an International Coach Federation accredited Professional Certified Coach , Facilitator, and Speaker. Using a strengths-based approach, she supports her clients with job search and career advancement. Alyson provides coaching for career direction, interview preparation, salary negotiation, and performance reviews as well as customized communication and leadership strategies. She is a Founding Partner of the Systemic Coach Academy of New Zealand.There are 8 references cited in this article, which can be found at the bottom of the page.wikiHow marks an article as reader-approved once it receives enough positive feedback. This article received 16 testimonials and 100% of readers who voted found it helpful, earning it our reader-approved status. This article has been viewed 2,116,930 times.

        At some point in your career, you may have to write a letter of resignation. While you should plan to tell your boss or supervisor about your resignation in person, you can also follow this up with a short, kind letter.XExpert SourceAlyson Garrido, PCCCareer CoachExpert Interview. 24 January 2019. Writing this notice letter can be intimidating, but it doesn’t have to be. By formatting your letter properly and including all the right information, you can feel confident you’re leaving your job on a good note.

        Read Also: How To Put An Image In An Email

        What To Consider Before Handing In Your Two Weeks Notice

        A letter of resignation shouldnt be taken lightly. Quitting your job is an enormous decision, and there are some considerations to take into account before you send it.

        Imagine your life post-resignation, and how you want it to be. Questions to ask yourself:

        • Do you have a new opportunity waiting for you on the other side, or will you be starting your job-search after resigning?

        • Is your new position higher or lower paying?

        • Does this new job follow the path of your career goals?

        • How long will you be waiting before you begin your new position?

        • Can you survive off whats in your bank account while youre waiting?

        • Are you leaving in the middle of a major project?

        • How will you manage your benefits transfer, etc.)?

        • Is there any company property you have to return?

        These are just some of the many questions to think about. cant be done in an instant. You have to consider whats in your best interest. Only you know the implications that moving on from this job can have for you. Dont act before you think.

        You can always draft your letter of resignation and wait to send it until youre unquestionably sure or have found a new job already.

        What Is A Two Weeks Notice Letter

        two weeks notice resignation letter

        A two-week notice letter is a type of resignation letter that is used to tell an employer that you will leave their company within precisely 14 days.

        Most companies require employees to give 2 weeksâ notice at the very least to terminate their employment contract with the business. This can be necessary to give the company time to properly organize a replacement or reorganize to cover your job.

        Recommended Reading: Why Wont My Email Update

        When To Quit Without Notice

        Professionalism should never come before your health or safety. There are situations where it is perfectly acceptable to quit without notice. These situations include:

        • When you have been physically abused by a co-worker or supervisor

        • When you have been sexually assaulted by a co-worker or supervisor

        • When the work environment becomes unsafe

        • When your mental health is endangered by stress

        • When you have been asked to do something illegal

        • When a crisis has happened and you can’t continue working

        Steph Cartwright is a Certified Resume Writer, LinkedIn Strategist, and Founder of Off The Clock Resumes. She helps job seekers get unstuck and get a foot in the door at the companies theyd love to work for with their resumes, LinkedIn profiles, and job search plans.

        Popular Articles

        Related Stories

        Stay on top - Get the daily news in your inbox