How To Send A Thank You Email After An Interview

How To Turn Your Thank

How to Write a Thank You Email After the Interview & WOW Them!

It’s OK to acknowledge your disappointment in not getting the jobin fact, it’s probably best to be honest about that, lest your letter seem disingenuous. But keep your tone positive and upbeat: now is not the time to express anger or to rail against the hiring manager’s decision-making skills.

Be specific about the things you’re thanking them for: their time, yes, but also the information they provided, especially if you’re excited about it, and any special steps they took to make your interview worthwhile, including an office tour or a business lunch, for example.

Finally, offer an opportunity for follow-up by asking to be considered for future positions. Just because this particular position wasn’t a good fit for you today doesn’t mean there won’t be something even better available tomorrow. If you’re gracious in your thank-you letter, you could be first in line for that new role.

Optionally, you can also ask for feedback with questions like “Did you identify any key qualifications for this job which were missing in my background?” Just don’t be surprised if the hiring manager doesn’t respond or doesn’t provide an in-depth answer. There might not be a specific reason why another candidate was selected over you, and even if there was, the interviewer might not feel comfortable delivering criticism. If so, that’s their problem, not yours.

How Do You Write A Thank You Email After Second Interview

  • Mention why you are the best candidate for the job.
  • Dont give up on the position.
  • Offer to give more information.
  • You can ask for a status update.
  • Thank you for the samples.

Only a few candidates are called in for the second round of meetings, and the interview will reflect that higher level of expectations. You could talk about the position in more technical terms with other members of the team. Companies are usually close to a decision by a second round of interviews.

Sending a second thank-you note is a good idea after the second interview. If you gained new information during the follow-up interview, you can add some depth to your second thank-you. Your thank-you letter should still be written as a business letter and checked for proper spelling and grammar.

It is important to state why you are the best candidate for the job in the second interview thank-you note. The stakes are high since you made it to the second interview, and you are being compared to other highly ranked candidates. A second thank-you note is a chance for you to reiterate your interest in the position. Your thank-you note should be used to reinforce your skills and experience as a good match for the position you were interviewing for.

During our discussion, I was interested in learning more about your vision for the departments growth, and I am excited to be able to introduce methods to quickly reach these goals.

What To Include In A Thank

Here are the basic points you should include in just about any thank-you note you send after an interview, and a few optional ideas:

  • Express thanks for the interviewers time.
  • Briefly reinforce why youre interested in the job and why youd be a good match.
  • Consider adding something that you and the interviewer discussed while getting to know each other that makes the thank-you email more personal.
  • Offer to answer any questions they might have.
  • Add relevant examples of your work, or suggest a solution to a company problem that came up during your conversation.
  • Close your email by reiterating your appreciation for the interview and asking about next steps.

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How To Write The Perfect Thank You Email After An Interview

Aftab left the interview room feeling giddy as he had one of the best job interviews in his life. Hes confident that the recruiters will call him for a second interview. But a few days pass by and he hasnt received a word.

Aftab made one tiny mistakehe didnt follow up with the recruiters. Even the most confident job-seekers need to follow up after an interview. The best way to seal the deal is by crafting a perfect thank you note. Read on to explore the secrets thatll teach you how to thank for an interview and impress potential employers.

Before You Send Proofread Everything

40 Thank You Email After Interview Templates

Email templates are only as good as the effort you put into filling them out and proofreading them.

Go over every detail and make sure it actually makes sense for your situation. If not, sending that thank you email or letter will do more harm than good.

Example: In the third sample email earlier in this article, it says, thank you for taking the time to meet with me.

If you had a phone interview, you should say, thank you for taking the time to talk on the phone with me.


Otherwise, its going to sound a bit odd, and they might suspect you just cut & pasted from a template. Not good!

So be careful, take your time with these sample emails, and make sure every single word makes sense.

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Insert A Subject Line

Include a short and descriptive subject line for your thank you email. This way, the hiring manager will know what the email is about before they open it. Consider something straightforward like, “Thank you for meeting with me yesterday.”

Related: How To Write the Best Thank You Email After Your Interview

Mention Something Specific You Discussed In The Interview

Thank-you emails are written for many reasons. Most of all, though, they are written to stand out from other applicants. So, how can you make sure your email does just that?

Well, one way is by personalizing your thank-you email. This can, and ideally should, extend beyond the greeting. To make your email as individualized as possible, we encourage you to mention something specific that was discussed in the interview. This may be something that was particularly interesting to you about the position or the company itself, but be sure to explain why it stood out to you. And, if possible, elaborate on how your skills and experiences can help the employer reach company goals .

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Send Separate Thank You Emails To Multiple Interviewers

Send a separate, relatively unique message to each person who interviewed you. Since messages are very easy to forward, expect that your message to Interviewer A may be shared with Interviewer B and C, as well as with HR and possibly upper management.

Vary the wording, but keep the overall theme , the subject, the closing, and the timing consistent.

What To Say In Your Thank You Email

How to Write a Thank You Email After an Interview (+ a Template!)

Seek to connect with the interviewer with this message. If something you said seemed to resonate with that interviewer perhaps something you shared about one of your achievements or information you learned about one of their competitors include a brief statement related to that topic in your message.

If you did connect with the interviewer about something, from sports, schools, or a passion for recycling to movies, music, or an interest in cats, insert a reference to that connection in your thank you note to help the interviewer remember you.

Highlight any strength or qualification you have that was emphasized in the job description and/or the interview, particularly if you dont think the interviewer understood your strength in that area.

Demonstrate your skill in business communications by writing a note as you would email a potential customer or client.

Do not try to be cute or funny, unless those skills are required for the job.

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Take Notes Of The Interviewer’s Name And Any Other Important Information

As you interview, you should have a pen and paper available to take notes of important information as it’s discussed. You can note any company information mentioned by the interviewer, talking points you want to elaborate on later or an overview of regular tasks they may expect you to complete for the job. You should also write down the name of your interviewer or interviewers if there is more than one. Clarify their names and request spelling instructions to ensure you address them properly in the email.

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How To Write A Great Thank

Dont forget to thank your interviewers after each meeting! Win them over with great thank-you letter examples and tips.

According to one survey, 80% of hiring managers find thank-you emails helpful when reviewing job candidates yet, only 25% ever receive a thank you note from applicants. Writing a thank you email after an interview is one of the easiest and fastest ways to become memorable but, many candidates neglect to take this step.

Software developers often face a multi-phased hiring process, from a phone interview to a coding challenge to a behavioral interview. As such, it can be difficult to know when is the best time to send a thank-you email.

Heres what to know about writing a thank you email after an interview, as well as some sample email templates written specifically for you to work from.

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Thank You Email After A Coding Challenge

This email is likely to go to a hiring manager with coding experience, and as a result, you can be a bit more technical in your thank-you note. Try something along the lines of this:

Thank you for administering the coding challenge today it was a pleasure to experience the type of work required by the at . The work seems like exactly the type of job Im looking for, and I believe my experience with would help me thrive in this position.If there are any additional questions I can answer, please let me know. Thanks again for meeting with me to speak about this exciting opportunity.

Try to share more specifics about your experience with the coding challenge. Were you thrilled to see a debugging task? Do you take pleasure in writing clean code? Be specific about how you see yourself adapting to this role and using specific skills youve honed over the years.

When Should I Send A Thank You Note

FREE 4+ Thank

Its best to send a thank you note as soon as possible. For example, if youre writing to thank someone for their time during a meeting, you should send the note the same day, if possible. This shows the recipient youre enthusiastic about the topics discussed and youre ready to move on to next steps. It also keeps you on the recipients mind as they follow up on tasks or make decisions, which is especially important if youre sending a thank you note after a job interview.

Read more: Follow-up Email Examples for After the Interview

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How To Write An Interview Thank

Writing the perfect post-interview thank-you letter is all about knowing the steps . What are these steps, and what should be included in the email?

Great question! Take a look at our outlined steps below to find out how to write the best possible interview thank-you letter and secure your new position.

Send Separate Emails To Each Interviewer

If youre interviewed by several people, ask for their business cards at the conclusion of the interview so you’ll have the contact information for each thank-you email.

Then, send email messages to each person who interviewed you. Your messages should vary somewhat so that the recipients can’t compare notes later and feel as if they just got a chain email.

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Guide To Thank You Notes

Thank you notes are a polite way to express gratitude. Professional thank you notes are appropriate when completing a job interview, meeting a new business contact, celebrating existing working relationships or receiving a business gift. While its not mandatory to send professional thank you notes, taking this extra step can help leave a positive impression.

In this article, we review some tips on how to write a thank you note and say thank you meaningfully, which may build better relationships and boost your career.

Carefully Proofread Your Message

STOP Sending Thank You Letters After a Job Interview

Making sure your email is free of typos and grammatical errors are of utmost importance as this showcases your work and suitability for the position. Proofreading your message is the easiest way to ensure you are properly presenting yourself. You can install a proofreading extension on your computer or have a friend read over the email to check for errors.

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The Benefits Of Sending A Thank

Sending a thank-you email has a couple of important advantages over the old-fashioned, paper-and-ink variety of thank-you letter.

With an email, for example, you can do more than remind your prospective employer of your qualities and skills: You can actually show them by including a link to your online portfolio, , or professional social networking profiles.

You’ll also have the opportunity to mention anything you wish you had said during the interview, but didn’t get the chance to discuss.

Sending an email immediately after or within 24 hours of a job interview is crucial if the hiring manager will be making a quick decision.

Ideally, your note will reach the interviewer prior to a hiring decision and while your meeting is still top of mind.

What Is The Thank You Letter After The Interview

Research shows that the majority of hiring managers consider the lack of a thank you email as a sign that a candidate lacks follow-through. Thanking someone for taking the time to interview you also shows good manners. And if you can show that you were listening attentively by mentioning a topic you discussed or naming people you met, the email tells the interviewer that youre genuinely interested in the position.

In short, this is another excellent opportunity to persuade the employer that you are the right person for the job.

A hand-written note telling the prospective employer, thanks for your time, can help you stand out from the crowd and set you apart from another job candidate who made a great impression. But sending a traditional letter to a digitally-focused company can suggest a lack of awareness and do more harm than good. Also, the letter might take days to reach the recipient. Such delays can help other job seekers get the position you were hoping for.

The right amount of research and mere common sense will help you decide whether you should send an email or a traditional letter.

Whatever you choose, you should never wait longer than 24 hours to send a thank you letter after a job interview. The conversation between you and the interviewer is still fresh, and the email will only reinforce the positive impression youve already made. So, it should land in your recruiters inbox the day after your interview, preferably between 12:00 p.m. and 3:00 p.m.

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