How To Send A Secure Email Through Gmail

What Does Encrypted Mean

Secure email – How to send encrypted email via gmail?

Humans have been encrypting sensitive information since Roman times. Even though Roman ciphers are a far cry from modern encryption algorithms, they accomplish the same goal: convert information into secret code that hides its true meaning.

Imagine that your inbox is as safe and your emails are important documents that you don’t want anyone else to see. Without email encryption, all that cybercriminals need to do to read the content of your emails is to know the right password to your inbox.

Unfortunately, large-scale data breaches are becoming increasingly common, and there’s a chance that cybercriminals already know the password to your inbox. Even if they don’t, they can attempt to intercept your emails while they’re being delivered.

I’m Using A Gmail Account

  • Open the email.
  • If sender does not require a SMS passcode:
  • If you use the latest Gmail apps , you will directly see the email when you open it.
  • If you use another email client, open the email, click on the link View the email and sign in with your Google credentials to view the message.
  • If sender requires a SMS passcode:
  • Select Send passcode.
  • Check your text message for the passcode.
  • Enter the passcode, then select Submit.
  • How To Send Encrypted Email Through Gmail Or Outlook

    Your email messages may be safe on the web server, but what about your in-transit emails? Did you know that your emails can be intercepted during transmission? So, while exchanging sensitive information, one must encrypt the email content along with the attachments. If you are now wondering how to encrypt email in Gmail or Outlook, then no worries, weve got you covered.

    Let us first understand how your email and its contents can be intercepted while being transmitted from your mailbox to that of the recipient. This could happen due to many reasons such as a weak password, phishing attack, not up-to-date security software, and several others. The only way to prevent this from happening is through email encryption, which ensures that your emails content remains incomprehensible even if intercepted by unauthorized persons.

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    Encrypting Emails On Android

    If you have an Android phone, you can add an encryption layer to your emails, but you will also need third-party apps. When installed, you will need to give the apps permissions and exchange your public keys with the recipient. For example, apps like ChipherMail add an option to set up S/MIME encryption to your existing email clients. We can only hope, that the next Android version will include built-in encryption solutions for your emails.

    How To Revoke Access To Secured Attachment

    Send Encrypted Emails Through Gmail Using a Chrome Extension

    The good thing about the emails sent using the Confidential Mode is that they expire once the set period of time passes. However, if you wish the email with the attachment to expire before the set time, you can also revoke access to that email. Heres how.

    Navigate to the Sent folder in Gmail and open the confidential email. Now click on the Remove access button at the bottom to revoke access and email will expire.

    If you wish to renew the email after it has expired, click on Renew access to give them access again.

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    How To Encrypt Your Emails And Attachments

    Upgrade your account

    One way to make your daily messages more secure is to upgrade your standard Gmail account to a paid G Suite Enterprise or G Suite Education account. These offer S/MIME encryption, which is much stronger than TLS. It lets users encrypt their emails with user-specific keys that you need to share with the recipient. It also allows users to see the level of encryption their email has รข S/MIME, TLS, or none.

    However, S/MIME encryption won’t stop Google’s bots from crawling through your emails. Worse still, it only works if both the sender and the receiver have it enabled. So, if your recipient uses an email service with no encryption, your emails to them will also be unencrypted, no matter what protocol you use.

    Find another email provider

    Unfortunately, Gmail is not the best option for users who want to be able to send secure emails.

    Getting a new email address might be a nuisance, but if security is something you are after, it’s a good way to start. When looking for a new email provider, pay attention to things like end-to-end encryption, zero-knowledge policy, and guaranteed encryption regardless of the email service your recipients use.

    Use encryption software

    If you want to continue to use Gmail, the only way to secure your attachments it to encrypt them beforehand. This way, even if the email itself is intercepted or forwarded, the attachments will be unreadable to anyone, except your recipient.

    How To Send An Encrypted Email And Increase Your Privacy

    Want to know how to send password-protected emails? Here’s how to encrypt your emails and attachments.

    Encryption is a method of protecting and securing your communications online. This applies to emails as well, since these accounts hold a great deal of private information about you.

    So how do you keep your emails secure? How can you encrypt your email messages and attachments?

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    Should I Leave Gmail For A Secure Email Provider

    De-Googling has become all the rage, and anybody who leaves Google services for alternative providers that value consumer privacy is on the right track in our opinion.

    While there is nothing stopping you from implementing the steps above to send secure emails with Gmail, there is also nothing to stop your contacts from sending you non-secured emails. Unfortunately, when they do, Google will monitor those messages via automated means.

    This is far from ideal, because while you choose to use Gmail, Google will engage in some level of surveillance capitalism for marketing purposes. So what’s the solution?

    The best option is to leave Google behind for a secure email service that puts consumer privacy first as part of its service.

    Privacy advocates around the world recommend ProtonMail. The service provides end-to-end encryption for emails by design, and it has strong privacy policies that ensure its developers never access your emails for any reason.

    This makes ProtonMail the leading choice for journalists, political dissidents, human rights activists, lawyers, and citizens who value their privacy.

    What’s more, ProtonMail is based in Switzerland a location that is excellent in terms of data protection laws and where you don’t have to worry about mandatory data retention directives.

    Written by:Aaron Drapkin

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    I See The Red Lock Icon

    How To Send Secure and Encrypted Emails in Gmail

    If you’re writing a message and see the red lock icon, consider removing these addresses or deleting the confidential information. To see which address is unencrypted, click View Details.

    If you received a message with the red lock icon and the message contained particularly sensitive content, let the sender know and they can contact their email service provider.

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    For Paid Gmail Accounts Use S/mime

    S/MIME stands for Secure/Multipurpose Internet Mail Extension, which supports encryption in transit and encrypts your outgoing emails.

    Its big drawback is that both the sender and the receiver need to have it enabled for it to be able to work.

    Here is how to enable S/MIME in your .

    Step 1. Head over to your Google Admin console.

    Step 2. Then, select Apps > Google Workspace > Gmail > User settings.

    Step 3. On the left navigation, choose the domain or organization that you want to enable S/MIME in.

    Step 4. Scroll down and select Enable S/MIMEencryption for sending and receiving emails.

    Step 5. From here, you will need to go through the optional settings. As this is different for each setup, you will need to follow the advice that Google provides here.

    Step 6. Click Save, and youre all set up.

    What Else Do I Get

    As noted, with some services you start fresh with a brand-new email address. But once you start using that address, once many different merchants and websites have it, it wont stay pristine. That is, unless you never tell anybody your email address.

    How can you email without giving away your address? By using a Disposable Email Address service, thats how. Such a service generates a one-off DEA every time you need to give out your address. Messages to that DEA show up in your regular inbox, and replies seem to come from the DEA. And if one of your DEAs starts to get spam or other problems, you can just delete it.

    Private-Mail and StartMail can both create and manage DEAs. However, theyre rather limited compared to dedicated DEA utilities such as Burner Mail and ManyMe. Tutanota’s email aliases are even more limited, in that you get just five and can’t change them after creation. Abine Blur goes beyond those two, letting you shop while hiding not only your actual email address but your credit card number and phone number.

    With most of these services, you can share a file securely by attaching it to an encrypted message Private-Mail is the exception, as it supports only plain text. It makes up for that lack by giving you encrypted cloud storage, along with the ability to securely share files from your encrypted storage. Preveil also offers cloud storage with secure sharing. A similar ProtonMail feature is now in beta, available to all users.

    Read Also: Gmail Retrieve Deleted Email

    Types Of Email Encryption

    The two main types of email encryption protocol are S/MIME and PGP/MIME. S/MIME is built into most OSX and iOS devices and relies on a centralized authority to pick the encryption algorithm. S/MIME is used most often because it is built into large web-based email companies such as Apple and Outlook.

    PGP/MIME relies on a decentralized trust model and was developed to address security issues facing plain text messages. Within this model, there is more flexibility and control over how well you want your emails to be encrypted, but it requires a third-party encryption tool.

    Features Of Suite Encryption

    How to send encrypted email in Gmail

    Google offers S/MIME encryption to G Suite users, which is usually for business purposes. Both sender and recipient must have S/MIME encryption for it to work. Here is what a G Suite upgrade gives users:

    • User-specific keys S/MIME provides user-specific encryption keys that can only be decrypted by the reader the message was intended to go to.
    • Visibility a G Suite upgrade lets you see the encryption level your email adheres to, reducing the chance of a user unintentionally sending an encrypted message.
    • Content Compliance you can set up rules on your account that override attempts to turn encryption off, even if it’s intentional, block non-S/MIME encrypted emails from entering your inbox and being sent to those that do not have it set up.

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    Gmail Encryption: How Google Protects Most Messages

    Google’s standard method of Gmail encryption is something called TLS, or Transport Layer Security. As long as the person with whom you’re emailing is also using a mail service that also supports TLS which most major mail providers do all messages you send through Gmail will be encrypted in this manner.

    What that basically means is that it’ll be incredibly difficult for anyone to look at a message while it’s en route from point A to point B. It doesn’t, however, guarantee that the message will remain private or available only to the intended recipient once it reaches the destination mail server. Google itself, for instance, has the ability to see messages associated with your account, which is what allows the company to scan your email for potential spam and phishing attacks and also to offer advanced features like Smart Reply, which suggests responses based on an email’s contents.

    If the person with whom you’re corresponding is using a mail server that doesn’t support TLS, meanwhile, messages won’t be encrypted at all. With paid Google Workspace accounts, administrators can opt to allow only messages with TLS encryption to be sent or received though that’d come with its own set of undesirable consequences, as you could imagine, in terms of having your outgoing messages bounce or having certain incoming messages never reach your inbox.

    Secure Mail For Gmail

    Secure Mail for Gmail allows you to send an encrypted email right from the Gmail interface. However, there are certain prerequisites that need to meet for encryption to take place. This includes that the person you are sending the encrypted email must be a Gmail user and have Secure Mail for Gmail extension installed. Yes, it does put up demands similar to Gmail encryption, however, it never peeks at your encrypted email content and also prevents it from reaching Google servers.

    Once installed, Secure Mail for Gmail adds a Padlock button next to the Compose button in Gmail. You can click on this button to start typing the encrypted email.

    Start typing your email and click on Send encrypted button when you are done.

    You will be asked to provide a password that the recipient will use to decrypt the email. Make sure the password is strong so no one could hack it. Additionally, there is also a hint section to give hint to the receiver to guess the password. If hint doesnt work, then you will have to provide the password using another communication source. We will recommend you to either phone call the person or tell them in person. Using an email or IM service could decrease security as the message might get intercepted.

    The receiver can simply provide the password you have given to decrypt the email.

    Read Also: How To Get Your Old Email Account Back

    How To Encrypt Emails In Outlook

    Outlook is also compatible with the S/MIME protocol, but it requires additional setup.

  • Enable S/MIME encryption. This process will involve getting a certificate or digital ID from your organizations administrator and installing S/MIME control. Follow Offices steps for setting up to use S/MIME encryption.
  • Encrypt all messages or digitally sign all messages by going to the gear menu and clicking S/MIME settings. Choose to either encrypt contents and attachments of all messages or add a digital signature to all messages sent.
  • Encrypt or remove individual messages by selecting more options at the top of a message and choosing message options. Select or deselect Encrypt this message . If the person you are sending a message to doesnt have S/MIME enabled, youll want to deselect the box or else they wont be able to read your message.
  • How To Encrypt Email With Gmail

    How to Send Encrypted Email in Gmail on Desktop & Mobile

    Although Gmail does support TLS, only Google Workspace Enterprise accounts get access to S/MIME encryption. This doesnt stop you from using a third-party encryption tool like Mailvelope, but there isnt any official support for personal accounts.

    However, Gmail does have a confidential mode, which will add an expiry date to the email and give it password protection. This isnt end-to-end encryption, but you can use it to send protected messages to any email address, and it works on both Android and iOS devices.

  • Compose an Email

    In your email client or app, go to compose to write an email.

    In Gmail, go into the compose page.

  • Tap the Three Dots

    In the email, tap the three dots in the top-right corner.

    Open the dropdown menu by tapping the three vertical dots.

  • Select Confidential Mode

    In the dropdown menu, select confidential mode.

    Choose confidential mode to add an expiry date and a password.

  • Check the Settings and Tap Save

    Set your expiry date and password settings and tap save to set the email as confidential.

    Configure the security settings and press save.

  • If you want to use PGP encryption to protect your emails on your personal Gmail account, follow our steps below for using third-party encryption software.

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