How To Send A Password Protected Email In Gmail

How Gmail Processes Confidential Mode Messages

How to Send Password Protected Email In Gmail

Gmail removes the message body and any attachments from the recipient copy of a confidential mode message. Gmail replaces message content and attachments with a link to the content.

In Gmail, the linked content appears to be part of the message. Third-party email clients display a link in place of the message content.

How To Download G Suite And Configure S/mime Encryption

Follow the steps below to enable S/MIME encryption in Gmail:

Enable S/MIME encryption

G Suite provides a multitude of different settings to help you customize S/MIME encryption, but these are the basic steps to enable it.

  • Create a G Suite account and follow G Suite setup wizard.

  • Create a domain name or add an existing one . This will give you a G Suite admin account.

  • From Admin Homepage, navigate to Apps> Google Workspaces> Gmail> User settings.

  • On the left-hand side, there is an ‘Organizations‘ tab, which should have your domain name underneath it. Select the domain you entered.

  • Scroll down to the S/MIME setting and tick the “Enable S/MIME encryption for sending and receiving emails” box.

  • Press save and reload your Gmail account.

  • A padlock will now appear in the subject line of messages to represent the level of encryption when sending and receiving emails. If the lock is green, the email is S/MIME encrypted.

    Choosing and uploading certificates

    Before any emails are sent or received using S/MIME, you will have to upload a digital certificate to G Suite, which is essentially a digital ID. Google provides a list of trusted certificates you can use in their help centre. Once you’ve selected the appropriate certificate which may require some research you can then upload it to your G Suite account.

  • Start at your Gmail inbox in G Suite.

  • Click on the tab labeled ‘Accounts‘.

  • Navigate to the ‘Send mail as‘ > ‘Edit info‘.

  • Select ‘Upload personal certificate‘.
  • Gmail Encryption: A Next

    Beyond that basic form of encryption, Gmail supports an enhanced standard known as S/MIME or Secure/Multipurpose Internet Mail Extensions . It’s available , so if you’re using a regular free Gmail account, it doesn’t apply to you.

    For folks with enterprise-level Workspace setups, though, S/MIME allows emails to be encrypted with user-specific keys so that they remain protected during delivery and can be decrypted only by the intended recipient.

    Like TLS, S/MIME works only if both the sender and recipient are using a service that supports it and, in an extra layer of complication, only if both parties have exchanged keys in advance so that the encryption can be properly configured. Like TLS, it also doesn’t do anything to keep a message secured once it’s reached its actual destination server .

    Last but not least, S/MIME has to be enabled by a Workspace admin before it’ll work.

    Recommended Reading: Where Can I Print Out Papers From My Email

    Ways To Send Password Protected Email Through Gmail And Alternatives

    Do you want to send password protected emails to Gmail? Well, email is the most popular medium of communication in most organizations. And if you’re sending an email with confidential or sensitive information, you’ll want to make sure it only reaches the authorized person. The best way to be sure is to encrypt or password protect the email. In this article, I will walk you through some easy ways to send password protected email via Gmail.

    Related | 3 Ways To Deal With Spam In Gmail

    How To Send Encrypted Emails In Gmail

    Gmail

    With confidential emails far from secure, it’s a good thing Google allows users to encrypt emails through Gmail with an upgrade to G Suite.

    Without G Suite, Gmail uses standard Transport Layer Security encryption that provides a base level of encryption to all outgoing emails. However, it is not end-to-end, so isn’t fully secure, and if someone is using a mail server that does not adhere to TLS protocol, then the message definitely won’t be encrypted.

    Read Also: Restore Email Account

    Google Vault And Confidential Mode Messages

    Google Vault can hold, retain, search, and export all confidential mode messages sent by users in your domain. Vault can’t access or read the content of confidential mode messages sent to your organization from external senders. If your domain uses Vault, carefully review how Vault handles confidential mode messages.

    To support Vault’s requirement to access confidential mode messages, Gmail attaches a copy of the confidential mode content to the recipient’s message.

    Here’s what you should know about this copy:

    • It’s attached only when the message sender and recipient are in the same organization.
    • It’s only available to Vault.
    • Senders and recipients cannot access the copy from Gmail.
    • Third-party mail archiving tools cannot access the copy.

    To delete all copies of a confidential mode message, you must delete it from the sender account and all recipient accounts.

    The Drawbacks To Gmails Approach

    If you dont request SMS passcode verification, Confidential mode is a lot less secure. For example, if the email address youre sending your message to has already been compromisedfor example, if the owner has left it logged in on a public computerthen the verification code is virtually useless.

    On the other hand, providing a separate mobile number and requiring SMS verification is similar to how two-factor authentication works. Even if the email address has been compromised, without access to the mobile number specified by the sender, the message cannot be accessed.

    Unfortunately, Gmails approach is still a far cry from that of truly secure email providers like ProtonMail and Tutanota. Like most email providers, Gmail doesnt encrypt the contents of your inbox on the server. Googles employeesor anyone who accesses your Google accountcan, from a technical perspective, see the message.

    RELATED:ProtonMail vs. Tutanota: Which Is the Best Secure Email Provider?

    You May Like: How Can I Find My Icloud Email

    When Does It Make Sense To Send Encrypted Mail

    Some people still associate encryption in general with government spies and shadowy hackers who must protect their identity to escape the law. In reality, encrypted mail has become a modern necessity because billions of people around the world use email to send and receive sensitive information, such as bank account statements, business documents, and personal correspondence.

    The problem is that email users often forget or dont realize that email was never meant to play such an important role in our lives and be used to transfer sensitive information. Instead, it was intended to facilitate messaging between people who more or less knew one another, so data security and privacy werent important priorities of emails original creators.

    When you send unencrypted messages over the internet, you risk having your personal information stolen or exposed by an opportunistic cybercriminal, and only email encryption can give you the peace of mind that comes with knowing that nobody can read your messages.

    As such, it makes sense to encrypt as many emails as possible and use the most robust email encryption method available. Ideally, you want your email encryption to be applied automatically each time you send a message to eliminate the possibility of you forgetting to apply it yourself.

    How To Encrypt Emails In Gmail

    How To Send Password Protected Email Using Gmail: Easy Step-by-Step Guide

    Gmail already has S/MIME built into the app, but it only works if both the sender and receiver have it enabled.

  • Enable hosted S/MIME. You can enable this setting by following Googles instructions on enabling hosted S/MIME.
  • Compose your message as you normally would.
  • When changing the encryption levels note these color codes:

    Green Information is protected by S/MIME encryption and can only be decrypted with a private key.

    Gray The email is protected with TLS . This only works if both the sender and recipient have TLS capabilities.

    Red The email has no encryption security.

    Read Also: My Email Is Not Updating

    Check Through Gmails Security Checklist

    Gmail provides a long list of measures you can take to improve your accounts security with only a few clicks. You can take advantage of some features like the visibility of IP addresses and locations where the account was last accessed. This will let you know when someone is trying to spy into your Gmail and from where.

    The checklist prevents your system from compromising and helps you practice the best security practices like constantly updating your browser and using an anti-malware scanner. With this checklist, you can be sure your emails remain secure in whichever folder they are in.

    How Messages Trigger Compliance Rules

    Compliance rules you’ve defined affect Gmail confidential mode messages in these ways:

    • Outgoing messages are subject to any compliance rules defined for message subject, body, and attachments.
    • Outgoing messages that match compliance rules to remove attachments aren’t sent. The sender gets a bounce message.
    • Incoming messages are checked, but only the message header is scanned.

    You May Like: What Does Cc Mean In Emails

    Find Out How To Ship Password Protected Emails In Outlook

    Encrypting and password defending your attachments helps limit unauthorized entry to your confidential data. Relying upon the kind of file, there may be a number of methods to encrypt and password shield your electronic mail attachments in Outlook. Nonetheless, this provides complexity and is commonly complicated.

    Due to this fact, one of the best ways is to archive any file sort utilizing 7Zip after which add a password protected 256-bit AES encryption.

    That is how one can encrypt and password shield any file sort utilizing 7zip:

    • Proper-click on the file which you wish to connect in your electronic mail.
    • Underneath the 7zip menu, choose Add to archive
    • Now within the Archive settings, enter your required password and set the encryption technique to AES-256

    Thats it. As soon as your file has been encrypted in .zip format, youll be able to connect it and ship the confidential electronic mail. To open and think about this file, your recipients might want to unzip it utilizing the password that youve set. Youll be able to share this password both on a textual content message or inform them personally.

    Did You Know That Gmail Provides A Confidential Mode Feature Which Allows Users To Add A Passcode To Their Sent Mail In Order To Maintain Security Or Encrypt The Mails We Send Well In This Video We Will Be Explaining You A Step By Step Guide On How You Can Send Password Protected Emails Via Gmail

    How to Send Encrypted or Password Protected Emails In Gmail

    How To Send Password Protected Email Using Gmail : Emails have become the most common form of communication in most organizations these days. Most often we send emails that contains a confidential information or a sensitive one for which it requires safety and security. Did you know that Gmail provides a confidential mode feature which allows users to add a passcode to their sent mail in order to maintain security or encrypt the mails we send. Well in this video we will be explaining you a step by step guide on how you can send password protected emails via Gmail. Watch video.Also Read – Tech Reveal: Top Smartphones Launching in India in July 2022, Price, Specifications and Features – Watch

    Don’t Miss: How To Put An Image In An Email

    Improve Your Email Management To Increase Your Security

    Password theft or email snooping are not the only two traps users can fall into. Experts estimate that phishing accounts for 90 percent of data breaches.

    Since phishing email messages are essentially just malicious spam emails, you can effectively protect yourself against them by keeping your inbox organized and well managed.

    Instead of wasting hours every week manually sorting new emails, we recommend you use an automatic inbox cleaner like Clean Email. This powerful tool works with Gmail, Yahoo, and Outlook, and has multiple features that can take your email management to the next level.

    You can quickly organize older emails into easy-to-review bundles to free up storage space and make your inbox less cluttered, instantly unsubscribe from mass emailings, and automatically apply selected actions to future emails.

    Clean Email allows you to block unwanted senders and ensure that no future emails from them will ever reach your inbox. This feature is perfect for dealing with malicious senders who are smart enough to get past your spam filter, but you can use it to block any sender you want .

    With Clean Emails Privacy Guard, you can be confident that your personal information is safe and sound. The Privacy Guard feature in Clean Email will tell you if your mail account was compromised in any known data breaches and security incidents.

    Follow our guides on how to send an anonymous email and how email spammer gets your address.

    How To Send Encrypted Or Password Protected Emails For Free

    We are using free email accounts either from Gmail, Yahoo, AOL or Hotmail accounts. Unfortunately none of them are offering the feature to send secured email or password protected email from your account.

    Secure email is an essential feature when you are passing sensitive information to your contacts via email. When you send this information with regular email, anybody who opens your email can see this sensitive information.

    Here the role of secured email is coming into picture. Secured email is available in Microsoft Outlook with paid third party applications. But this cant use while you send emails from your personal email account.

    Related: Top 6 Crossplatform Messaging apps for Windows, Mac, iOS, Android and more.

    You can utilize the power of Gmail when you need to use secured email with the help of Gmail plugins available from third parties. SecureGmail chrome plugin from streak offer you to send encrypted email from your Gmail account.

    SecureGmail encrypts and decrypts emails you send in Gmail. This happens all on your machine, and the unencrypted text never reaches Google servers. This is useful if you dont want anyone but the intended recipient to ever read your email.

    SecureGmail uses symmetric encryption to encrypt and decrypt each message. The password is decided by the user and assumes the recipient already knows it.

    You need install SecureGmail plugin on your Google Chrome browser from Google Chrome Store that can find the link here for SecureGmail.

    You May Like: Where Can I Go To Print Out An Email

    Why Not Use Gmail Or Outlook

    The best native protection that Gmail has to offer in this department is the confidential email feature. This uses a one-time passcode to prove that the person opening the email has access to the mailbox it was sent to, but this method isnt much use if the inbox has already been compromised.

    Outlook also offers some protection using S/MIME encryption, which requires certificates to be set up on your device and that the recipient uses a mail application that supports the standard. Its a far cry from simply entering a password, and it doesnt work with the webmail version of Outlook, either.

    How To Send Secure Emails With Gmail

    how to send PASSWORD protected email(through gmail)

    You can secure an email attachment by requiring a password or setting up an expiry date on an email.

    Gmail’s confidential mode requires authorized access to protect information by setting expiry dates on emails or having the option of revoking access at any point. The recipients will not be able to copy, download, forward, or print these messages.

    The settings will affect the contents of its email in its entiretyi.e. the text message and any attachments.

  • Click Compose to create your email.
  • In the bottom right, select Turn on confidential mode or Edit, if you have this mode turned on already.
  • Set an expiry date for the email and passcode. The passcode can be sent by text message to the recipient’s phone. You can also opt out of this if you’d like to allow direct access to the email.
  • Click Save and send it when you’re ready.
  • If you’d like to remove viewing accessibility, click on the confidential email in your Sent folder and click on Remove access.

    Read Also: How To Recover An Old Email Account From Google

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox