How To Follow Up On Your Application Or Interview
Waiting to hear more can be one of the hardest parts of a job search: it can be nerve racking to hold out for a response. But you can follow up.
Emailing an employer after you apply for a job can help you find out what stage their hiring process is at and if theres more you can do. And following up after youve been through a job interview is a way to offer thanks, strengthen the impression youve made and find out next steps.
These templates can help you follow up politely and professionally try one to get you started on your own follow-up email.
Template For A Thank You Email After A Job Interview
An in-person job interview is a huge opportunity. And employers tell us that the way candidates follow up is an important indicator of their interest in the position. Candidates who go silent after the interview come across as disinterested. So if you really want the job, take the time to write a sincere, customized email immediately after you end the interview, and send it the same day.
Subject Line: Thank you from ] ]
Thank you, again, for the time you spent with me today. I really enjoyed meeting you and exploring how I might be able to assist ] as the new ].
After our conversations, I am even more confident that this position is a job I would enjoy, as well as one where I can be successful and make a valuable contribution.
I am particularly excited about ]
You mentioned that the decision on this position will be made in ]. In the meantime, if there is any additional information you need from me please let me know and Ill get it over to you!
Again, I appreciate the chance to interview with ] and am grateful for the time you spent with me.
There you have it! Follow these templates, and make extra sure to customize them to your own voice and situation. Before you know it, youll be perfecting your interview follow-up and hearing back after more interviews. Ill wish you luck with your next interview, because I know youve got the thank you email covered.
Alternatives To A Follow
In the age of social media and online platforms, email isnt the only potential channel for following up after an interview. Depending on the job youre applying for, these alternatives may be more appropriate:
An instant messaging platform
Use your judgement to figure out whats appropriate but generally speaking, its best to stick to one channel and one follow-up.
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Progressing To The Offer Stage
The follow-up email after an interview can be incredibly powerful in the interviewers decision. By taking the time to craft an engaging, personalized thank-you note, youre one step closer to receiving a job offer.
Prepare for the final interview, overhaul your resume, or rehearse salary negotiations one-on-one with a career coach.
Collect Contact Information Before You Need It
After the interview and before you even consider rushing home to draft that perfect follow-up email, make sure you do one thing: Grab the business cards or contact information of everyone you spoke to.
And I. Mean. EVERYONE.
Was there someone who screened you on the phone before you got the interview? Get their email.
Was there a panel of interviewers? Get all of their contact info.
Did a receptionist escort you to a waiting area and grab you a glass of water before your interview? Grab her business card too.
I cant think of a single employer who wouldnt LOVE it if their receptionist told them about the awesome interviewee who emailed them to thank them for helping them that day. They could also be your future coworker, so its an easy way to start building a great relationship.
The little details go a long way when it comes to the follow-up.
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Example Email: Phone Interview
While phone interviews are usually more of a pre-screening and therefore more casual, you should still follow up with the recruiter or hiring manager you spoke with.
Many recruiters screen dozens of candidates a day with phone interviews, and showing interest by following up might be just as important as your interview performance for getting through to the next round.
In short, heres how to write a follow-up email after a phone interview:
Thank the interviewer
Highlight how interested you are in the role use specific conversation points to reinforce your enthusiasm
Ask about the next steps
Id like to thank you for chatting with me about the job with . I enjoyed learning more about how youre doing things differently with .
It sounds like something that would be perfect for someone with my background in , and Id love to talk more about the opportunity.
I look forward to hearing about the next steps in the process. Please let me know if theres anything else you need from me to help with your decision.
This email can be shorter than an in-person interview follow-up. Its main purpose is to remind the interviewer you exist and that youre still interested in the position after learning a bit more about it.
Of course, if you were approached for a job, given a phone interview, and youre not all that interested, then you dont have to follow up.
Craft The Perfect Follow
There are two ways you can approach your follow-up email and the pros and cons of each:
- Pros: Receiving a physical message is incredibly novel in this day and age and this could set you apart even more from the rest of the applicants.
- Cons: Its not as fast as sending an email and youre going to want to send the follow-up as soon as possible after the interview. If they are moving fast, your note may arrive too late.
- Pros: Its quick, easy, and allows you to send to multiple people with one message .
- Cons: Its more impersonal and theres also the chance that your message is lost in their inbox or spam folder. Sending the exact same letter to everyone could backfire.
In the end, though, it doesnt matter which method you choose as long as you do it.
When you do, heres that first script from earlier that you can use to follow up with the interview manager:
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How To Send A Second Follow
Second follow-up emails are messages sent to hiring managers a few weeks after a job interview to check the status of the position. They are useful for candidates who haven’t heard back from the company yet. If you’re in the process of interviewing for positions, learning how to send a second follow-up email can help you stand out and show that you’re still interested in the role. In this article, we discuss what a follow-up email is, explain how you can send one and provide a template and example for sending a second follow-up email.
What Is The Thank You Letter After The Interview
Research shows that the majority of hiring managers consider the lack of a thank you email as a sign that a candidate lacks follow-through. Thanking someone for taking the time to interview you also shows good manners. And if you can show that you were listening attentively by mentioning a topic you discussed or naming people you met, the email tells the interviewer that youre genuinely interested in the position.
In short, this is another excellent opportunity to persuade the employer that you are the right person for the job.
A hand-written note telling the prospective employer, thanks for your time, can help you stand out from the crowd and set you apart from another job candidate who made a great impression. But sending a traditional letter to a digitally-focused company can suggest a lack of awareness and do more harm than good. Also, the letter might take days to reach the recipient. Such delays can help other job seekers get the position you were hoping for.
The right amount of research and mere common sense will help you decide whether you should send an email or a traditional letter.
Whatever you choose, you should never wait longer than 24 hours to send a thank you letter after a job interview. The conversation between you and the interviewer is still fresh, and the email will only reinforce the positive impression youve already made. So, it should land in your recruiters inbox the day after your interview, preferably between 12:00 p.m. and 3:00 p.m.
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The I Have Another Question Follow
It was a pleasure meeting you a few weeks ago and discussing the at . I really appreciate the time you took to interview me for the role.
I enjoyed meeting everyone on the team and appreciate their honest answers to my questions about the role and company. The more I spoke with you and your team, the more I was convinced that my experience and my passion for make me a strong candidate for this position. I’ve been thinking a lot about the job since talking with you, and I wanted to reach out with just one more question since our last discussion.
Thank you again for your time and consideration.
Email #: Close The Loop
Wanted to give you an update: I did end up talking to Susan, and you were right Acme is definitely a fit for me. Im reaching out to a friend there to learn all I can about Acme before I apply. If theres anyone else you think I should speak to, please let me know.
Thanks again! Ill let you know how it goes.
Now is when you separate yourself from 99.999% of people by showing the person youre emailing that you actually took action on what they suggested.
If you give specific names of people and companies, thatll show you were listening. Itll also show the person youre emailing that they were right which is a major psychological boost for them.
Just like my Briefcase Technique, this system seems simple and obvious until you use it. Then its true power is revealed.
And its incredibly effective. Check out this email I got from a reader who used the Closing the Loop Technique to help him get a job.
One more testimonial to the Closing The Loop technique that you taught last night. I reached out to a prior boss I havent seen in 4 to 5 years about a position I heard about at that company. All I had asked for was if I could still use him as a reference and his up-to-date contact info. He responded in less than a half-hour. By following up and offering to keep him in the loop, he then responded with an offer for a letter of recommendation and an offer to send a personal email to the hiring manager on my behalf. Holy Crap! It really works
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Start By Choosing The Right Subject Line
The best subject lines in your follow-up email are clear, concise and convey appreciation for your interviewers time.
Here are the best interview follow-up email example subject lines:
Thank you for your time,
Great speaking with you today!
Thank you for the opportunity
I appreciate your time and advice
Follow up regarding
Two More Tips For Following Up
If you follow the advice above, you will have great emails to send after any interview from a phone interview to a final stage in-person interview.
However, there are also a few other tips I can share that will make the process easier and help you get the job:
Tip 1: If youre still not 100% confident about your emails after reading the information above, have a friend or family member look at your follow-up email to give feedback.
They can double-check everything and tell you if it sounds polite and clear, or whether something sounds off!
Tip 2: End each interview by asking when you can expect to hear feedback. Simply say, When can I expect to hear feedback, and who will be in touch?
Sometimes its normal for it to take one to two weeks for a response after your job interview. For example, maybe you were the first person they interviewed and they need to talk to a couple of other candidates before making a decision.
So this tip will save you a lot of stress because youll know whether its time to follow up or not, and you wont be worried if youve gotten no response after a couple of days.
While you wait for feedback, you can read these signs your interview went well or badly.
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Overlooking What You Post On Social Media
We all saw the disaster of the NASA intern who swore at a former NASA engineer on Twitter and subsequently lost her position. It should be a rule of thumb to avoid crude, offensive or sensitive posts about your interviewing process during your job search.
“Posting about the interview, especially about interviewers, can be seen as a lack of confidentiality or professionalism,” said Michelle Merritt, managing partner at Merrfeld Career Management.
Better yet, remain professional on social media at all times, not just while you’re applying to jobs. A professional and polished online presence is important regardless of your career stage.
Timing Is Everything For Follow
The timeline for hiring a new employee can vary significantly from position to position. Your hiring manager may also have a ton of other interviews or work on their plate, which could further delay their decision.
When it comes down to it, if you dont receive anything back from your thank you email or you’re follow-up email within a month, the chances are pretty slim that youve been selected for the position.
As a general rule of thumb, you should send a thank you email within a day or two of your interview if you have not immediately heard back from your hiring manager. If you did get hired very quickly, it is still good to send a thank you email detailing your gratitude for the interview and your excitement to start the position. This will make you seem like you actually care about the position and will put the hiring manager at ease regarding your friendliness and professional behavior.
When it comes to a follow-up email, you will want to send it out approximately one week after the interview was conducted. It takes a lot of time for businesses to interview prospective employees and make important decisions. This is why a thank you email should be sent first, and when you have not heard anything or received a response within a week, you should send that follow-up email.
We get that youre probably very anxious about the interview and nailing that job. Still, it is essential to be patient.
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