How To Send A Fax Through Email

How Can I Send A Fax From My Email For Free

How To Send A Fax With Outlook

With only a few simple steps, you can easily email to fax from your computer, smartphone, or laptop. To begin, log in to your existing Gmail account or sign up for a free account at Next, choose RingCentral as your online fax service. We will provide you with a dedicated fax number to link to your Gmail account.

Once you are in your Gmail account and ready to send a fax, follow these simple steps:

  • Open your Gmail account and click on the Compose button to begin an email
  • Attach the document you wish to fax from Gmail
  • Send your email, and the fax transmission will begin.
  • You may use the body of your email to write an optional cover sheet and use the subject line of the email as a brief summary note.

    How To Send A Fax With Gmail

    Normally to be able to send a fax we need a special machine for this or to go somewhere that will have one. But using the technological revolution that is the internet, we can send a fax easily from the comfort of our home. In this oneHOWTO article we will teach you some ways to send a fax with Gmail.

    • A fax number within the coverage area
    • The sending format

    Log into your Gmail account . Go to “Compose” and put whatever you want to appear in your fax, in this box.

    Once you have finished filling it in, look above the text box and you will see the “To” box. In this box where you normally enter your email recipient, type in your fax recipient.

    Use the following format to send the fax . Using this general format, replace “recipient_name” with the name of the person who you want to fax, and “fax_number” with the fax number of this person. Keep the rest of this format the same.

    Once you have entered in the information in the correct order, just click “Send”.

    Aside from using your Gmail account to send a free fax, there are also numerous other internet options to send a fax for free or very cheaply.

    We hope you found this article useful. You may also enjoy reading how to block emails in Gmail or how to find an email address for free.

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    A Highly Secure Email

    One of the questions asked when it comes to email-to-fax service is if it is still as secure as traditional fax. After all, the reason why institutions prefer faxing over email is because of the perceived better security of the former over the latter. Now that you can send a fax via email, will the security level be the same as merely sending a regular email?

    The answer is no. Faxes sent via RingCentralwhether from the RingCentral app, the RingCentral online account, or from a trusted emailare protected by high-level encryption. This prevents data breaches and other forms of traffic interception that targets your fax transmission.

    Also, since you are no longer printing the documents to be faxed, there is no more chance of it being seen by others because the soft copies are stored in password-protected accounts. In comparison, traditional fax prints everything. Documents printed by a fax machine tends to stay in fax trays for a while, which makes it open to all prying eyes, including people with bad intentions.

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    How To Send A Fax With Yahoo Mail

    Yahoo Mail has been a top email service provider since the 1990s. Sending a fax with Yahoo Mail is easier than ever:

    Step 1) Go to and login using your email account and password

    Step 2) Click Compose to create a new email

    Step 3) In the To field, type in your recipients fax number using the system, where 1234567 is your recipients fax number and is your email fax providers URL

    Step 4) Attach the documents you wish to fax to that email

    Step 5) Scroll down to the bottom of the email window and click the purple Send button to send your email. Within seconds, your email-to-fax provider will have converted your email attachments into faxable formats and forward them to your recipients fax machine.

    Thats it! Sending a fax with Yahoo Mail is as easy as sending it with any other provider.

    Everything You Need To Know About Email To Fax

    RingCentral Fax Review

    The email to fax method explains that the user can send their faxes through an appropriate email address. Similar to sending a normal email, this can be carried out with different email clients such as Gmail, Hotmail, or Outlook.

    The process of sending a fax from an email client to the fax machine requires an interceptor which can help to convert the email into the fax format. CocoFax is the best online fax tool that can make email to fax work. It features itself as an all-in-one online fax service provider that helps users in sending faxes across email addresses with safety and security.

    Users are promised with efficient communications, which are established with any individual, present at any edge of the world. CocoFax makes it extremely easy for users to send and receive important faxes across a device.

    The following steps display a detailed explanation of how to send an email to fax with ease across CocoFax.

    Step 1: to have it connected with CocoFax and select a fax number of your preference.

    Step 2: If you are going to fax from your Yahoo mail, open the email client and compose a new email. Add in the email address of the recipient. This shall include the country code, the fax number of the person that you are sending the fax to, followed by

    You can also watch the video below:

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    How Email To Fax Works

    • Make sure you are sending the email from the email address you have registered on FAX.PLUS, you have enough FAX.PLUS credit to send your fax and you have enabled email to fax feature in your FAX.PLUS profile.
    • In the To Field: Write the destinations fax number followed by . If you wish to have multiple destinations simply add them all in the to field the same way you would as if you were sending an email to multiple recipients .
    • In the Subject Field: What you type as a subject will be placed as a note in your archive for that specific fax. You can leave this blank if you wish.
    • Attach the files you wish to fax and if you wish to have a cover sheet simply write the context of your cover sheet in the email and it will appear as the first page of your faxes.
    • Send email and wait for the delivery status to arrive back in your email.

    How To Send Email To Fax Using Gofax

    Sending fax via email is as easy as 1-2-3

    Step 1

    Step 2

    Add your fax pages as an attachment to the email. GoFax supports a range of file types from JPEG, XLS, PDF, TIFF, DOCX, DOC and more.

    Step 3

    Finally, select send and well handle the rest. GoFax will convert your file to a fax document and deliver the fax to the intended recipients fax number.

    To send faxes from email using the GoFax email to fax service, youll need:

    An online account with GoFaxSigning up is super easy

    GoFax send credits

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    How To Get A Gmail Fax Number

    Back in the day, in order to send a fax, you had to own a fax machine, installations, and a dedicated line service.

    That translates into investing money and time just to get your document across your clients or your offices.

    Luckily for us nowaday, getting a fax number will take you about 3 minutes.

    Digital fax technology has advanced a lot, allowing us to use our Gmail accounts to send a receive faxes online within minutes and on the go!

    The best part is, you wont be spending money on a dedicated land line since you will be using Google Fax number.

    As you are reading this, there is one and only one method to get a Google fax number. Wich is using an online fax service provider.

    There are several websites that allow you to send a fax for free, but there are limitations.

    You wont be able to send as many as you want.

    They will most likely let you send just one fax each day, and per IP

    Plus, you wont be able to receive any incoming faxes, since you wont have your own number.

    And this is clearly not what we want you to achieve.

    Services, on the other hand, might charge you something around $5 per month, wich is really accessible for any business owner, and they will include your number for free.

    When it comes to Online Fax Services, there are quite a bunch of them around, the one we recommend is RingCentral.

    Send Faxes Online Free

    How to send a fax from your email

    There are so many online fax services out there that its hard to make an informed decision about which one to choose. The first thing to consider is what kind of a user you are, how often youll be faxing, and what features you need.

    Power User: RingCentral Fax

    If you are going to be sending sensitive faxes all the time, or you work for a company and youre trying to choose a service, RingCentral Fax, which is partially owned by Cisco and AT& T, is probably the best choice for your needs, especially since they have a lot of great security features and support for multiple users with separate fax lines.

    It has all the features you can imagine, including integrations with Outlook, Google Drive, Dropbox, Box, and you can even get a toll-free number. It also has a lot of security features that would be useful for businesses or people that are transmitting secure information.

    Of course, if you just want to send a few faxes, you can sign up for one of their cheap plans and then just cancel after a month or two.

    Occasional User

    If you do need to send the occasional fax, we recommend signing up for a free trial of MyFax, which will let you send up to 100 pages, which is more pages per month than most people have to fax per year. If you do need to fax frequently, you can upgrade to a regular plan.

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    Sending An Email To Fax

    Steps vary by service provider. A typical approach to sending an email to fax with an online fax service is:

    Step 1 Prepare a new email. Open a new email as you normally would.

    Step 2 Put the to fax number into an email address. To send the email to a fax send to an email address that is the fax number @ For example, if the fax number to send to is +1 555-5555, and the online fax service is Nextiva, the email to send to is

    Step 3 Enter subject line and body of the email. The subject line and body of the email will be converted over to the relevant parts of the faxs cover page. The subject line will be the emails subject line, the body of the email will be the body of the cover page. Information about the sender automatically inserts into the cover page from the services configuration.

    Step 4 attach the documents to fax. More than one document can be attached, and file formats such as Word and PDF are universally compatible.

    Step 5 send the email. The email travels to the fax service. The fax service will then convert the email information over to a fax and call the fax number.

    Step 6 wait for confirmation . The fax service sends a confirmation page email showing the fax was successfully sent or not.

    When Industries Still Prefer Fax Over Email

    There are industries that still rely on faxing for official document transmissions and will not accept documents sent only through email. This is especially true for those industries that highly regard the security of data for their transactions.

    Businesses in the healthcare, financial, and legal industries, in particular, are still very much using fax for daily transactions, and the practice is not about to change anytime soon, especially when the government itself is encouraging its use.

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    Send A Fax With Email To Fax Feature

    If youre always traveling for business, you can benefit from the email to fax feature that mobile fax apps offer. Did you know you can send a fax by email using your Gmail or any email client of your choice? As long as you have an online subscription that supports this feature, you can do it in a breeze.

    • Launch your Gmail or email client and compose an email.
    • In the body, you can type your comments as these will be on the fax cover page, but you may also attach your own along with the documents you will fax. You may leave the body empty.
    • Attach the files from your computer, cloud storage, or take a photo of the document if youre using a mobile phone. And youre done!

    Probably youre wondering how the recipient will receive the fax. The online fax provider will convert your digital files into printable documents, and the intended recipient will receive them in his or her fax machine.

    Using Outlookcom To Send A Fax:


    Step 1) Go to and login to your email account

    Step 2) Create a new email

    Step 3) Address that email to your recipient by typing into the To field, where 1234567 is your recipients fax number and is your fax providers website.

    Step 4) Attach the documents you wish to fax to the email

    Step 5) Click Send and the email will instantly be delivered to your fax provider, who will then transfer your attached documents to the fax machine of your recipient

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    How Do I Send A Virtual Fax

    Send faxes through email, removing the need to have a physical fax machine and allowing you to fax on the go. Not available in Brazil and Mexico.

  • From your email account, compose a new message.
  • Enter
  • digit fax phone number, without the 1 or any dashes . You cannot send a virtual fax to an internal extension or a number that requires an extension (e.g., 8012321987
  • Replace domain with your unique domain .
  • Note:

  • Enter the virtual fax machines access code in the Subject: field. If you add a subject, enter a space after the access code and then include the subject .Note: If you do not have the virtual fax machines access code, contact your system admin for assistance.
  • Remove all text from the body of the email, including email signatures.
  • Attach file to the email. If including a cover sheet, attach that first. Supported file types:
    File Type
    .doc, .docx, .ppt, .pptx, .xls, .xlsx
    .jpg, .tiff, .png, .bmp, .gif

    Note: Larger files may experience lag time or potentially fail. We recommend no more than 200

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