How To Scan A Document From Printer To Email

Scan/email From The Same Machine

Sending Scanned Documents to Email Address(es) on HP Enterprise MFPs | HP Printers | @HPSupport

Place the document that you wish to scan on the machine’s glass surface face down. Make sure the surface is clean from any particles or debris.

Select your scanning format. In this case, select “PDF.”

Name your file before scanning if you are given this option.

Enter the email address you want to send the scanned PDF file to.

Press the “Start” button to scan and email your PDF file directly from the copy machine, scanner or printer.

Did You Know: You Can Scan Directly To Email

byRachel Rhodes, on Mar 23, 2016 11:16:11 AM

Save time and a walk back to your computer, scan a document and share via email directly from your copier.

We may all live in a digital world but, even so, at some point youll receive physical pieces of paper and need to send them to someone electronically.

Accomplishing this always seems to involve a small amount of irritation. For whatever reason those few extra steps tend to make the process seem daunting . Although it may not be as big of a deal as it feels, its still a bit of a time suck you have to scan the paper in order to save it to the designated spot on the server, then you have to go back to your desk, open your email, create a new email, search for the document, attach it, and THEN you can send the email. And, a lot of times once youve sent the email that file isnt needed again so it just sits on your server, forgotten, creating clutter and taking up space.

If you only need to scan and email that document to one person , one time, you can save yourself a few steps by scanning to email directly from the copier.

How scan to email works:

Step 1: Select the “Scan and Send” icon on the display

Step 2: Choose “New Destination”

Step 3: Select Email Recipient

Step 4: Enter recipients email address

Step 5: Place the document being sent in the scanner

Step 6: Press Start

How Do You Scan Documents Into A Printer

Open the printer software and locate the scan option. Select the option to scan documents or photos. Select the type of scan. Continue to follow the on-screen instructions. Save documents in JPEG or PDF format after scanning is complete. You can also change the way your documents are scanned if needed.

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How Do You Set Up A Scanner

Open the Start menu, type Show scanners and cameras in the search bar, and then click Show scanners and cameras in the search results in the search bar. Click Add device. In the Camera and Scanner Setup Wizard, click Next. Click Xerox and select your scanner. Click the Next button. Enter the name you want to give the scanner.

How To Scan A Document And Then Email It Using Windows Mail

How to scan to email

Related

Scanning business documents, such as contracts and proposals, and emailing them to clients can reduce your paper costs and long distance fax charges. Whether you own a stand-alone scanner or All-in-One printer, the process of converting a document into electronic format is similar for many scanning devices. While a scan-to-email printer and most All-in-One printers allow you to scan a document directly from the device using no extra software, specialized scanning software provides you with more options, including the ability to select a document format and choose a resolution. After you create the scan, you can attach it directly to a message in Windows Live Mail.

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How To Use Easy Scan To E

Before you use Easy Scan to E-mail, first save your recipients’ email addresses. Refer to How to save en E-mail address below.If email addresses are already saved on the machine, do the following:1. Select the Apps icon.2. The following prompts may appear :3. When the Brother Apps menu appears, use the arrow keys to find Easy Scan to E-mail. Select Easy Scan to E-mail. If you can’t find theEasy Scan to E-mailapp here, go back to the Home screen and select theWebicon.4. Select the account name for your recipient’s email address. If the machine prompts you to set a correct date and time, go to the Initial Setup menu and set the Date & Time first.5. Select the file type you want .6. Change any scan settings as needed, and then select OK.7. Load the document that you want to scan, and then press OK.8. The machine scans the document, and then sends it as an email attachment to the recipient you have selected. The recipient will receive the email from the Brother machines address. e.g. FromBrotherDevice@brother.comThis address cannot be configured or changed.

How to save an E-mail address

How To Utilize The Scanning To Email Function On Your Printer

The beauty of multifunction printers is, as its name suggests, the fact that you have multiple capabilities available for use. Scanning to email is one of these extremely useful features. You can scan documents on your multifunction printer and save them directly to a folder on your server or send them to an email address.

Setting up this feature requires some technological IT and printer configuration knowledge. Its beneficial to discuss set up with your print provider and if possible, have them train your key operator on proper configuration. Here are some of the questions you should be prepared to answer. You may need assistance from your systems administrator to answer these questions.

  • What is your SMTP server address?
  • What is the login name and password to your SMTP server address?
  • What kind of authentication does it necessitate?
  • Does your server require SSL?
  • Recommended Reading: How Do You Print An Email

    Use Hp Smart Scan Options

    Save, share, and send scanned documents with the HP Smart app in Android or iOS.

    Scan with the HP Smart app

    Scan documents and photos from the printer, or capture items with the phone or tablet camera.

  • Select one of the following scan tiles from the HP Smart app home screen.

  • Printer Scan: Place the original on the printer scanner glass or into the automatic document feeder . In Android, tap the Settings icon to select the input source, resolution, and color, and then tap Close. In iOS, tap the dropdown to select the paper size, quality, and color, and then tap Done.

  • Camera Scan: Uses the camera on a phone or tablet to capture a photo or document that you can edit, print, or share.

  • Tap the Preferences icon toggle the enhancement features on or off, and then tap Done.

  • Select a preset option, and then tap Scan or the white circle to start the scan.

  • If an Adjust Boundaries or Detect Edges screen displays, tap Auto or manually adjust the boundaries by tapping and moving the blue dots, and then tapNext.

  • Select from the following options and settings in the Preview window.

  • Add another page by tapping + Add.

  • Tap and drag the images to reorder multi-page scans.

  • Tap the Menu icon to edit, replace, or delete the scanned items.

  • Tap the Rotate icon to rotate the item.

  • Select the file type, either Basic PDF to save as a single file or Image to save the scans separately.

  • Select an option to save, print, share, or fax the scan file.

  • Print: Send a scan to the printer.

  • Send scans to email

    How Do I Find A Scanned Document

    How to setup scan to email on HP Printers

    Mac users can use Finder or Spotlight to find scanned documents. Click the blue smiley icon in the Dock to open the Finder. Click All My Files on the left side of the Finder window and enter your search criteria, such as a file name or extension, into the search bar in the upper-right corner of the Finder window.

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    How To: Scan To Email From Windows 10

    Now with Setup complete, we scan to email from the computer using this method.

  • Open Windows Scan, also known as Scan.
  • Click Scan to start the scan.
  • Click View to open. We’re expecting the pdf to open in Edge.
  • Click
  • Choose account to send from, if you have more than one email account.
  • Enter the recipient in the To field. You may like to change the subject and write a message so that person knows what this attachment is about.
  • Click Send.
  • How Do I Send A Pdf File In Gmail

    Use Gmail to send a PDF from AcrobatIn Acrobat, open your PDF file.At the top, click File Share file or File. Click Attach to Email or Send as attachment.Select Webmail.Click Select option. Enter your email address and click OK. To use Gmail as your default webmail account for Acrobat, check the Remember my choice box if prompted.Click Send.More items

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    How Can I Check The Size Of A Pdf File

    To check the size of a PDF file, open the file for free in Adobe Acrobat or Adobe Acrobat Reader. Then choose File > Properties. The file size is specified on the Description tab in the document properties. Demand? they have answers. Use Acrobat’s online services to convert Microsoft Word, Excel, and PowerPoint files to PDF.

    Alternative Way To Upload And Email Documents

    Add Scan to Email at the Printer

    In business, you need processes and systems that are efficient and secure. Emails dont always offer this.

    This is why youll find some companies now using cloud tools, such as eversign. On our platform, you can upload documents and send them to recipients via email.

    The documents are accessed and signed through the platform for security.

    To upload a document to eversign, you first have to scan the document using the steps above. Then rather than emailing it, you sign into eversign and find the documents location and upload it directly to the platform.

    To do this, hover over the Documents section and click on the + symbol.

    Next, click on Me and Others. This will make you and other recipients the signers of the document. Or you can choose Others Only if only other people must sign it.

    Then click Choose files and locate the document you scanned using your smartphone or desktop.

    Once its uploaded, you can add recipients and create a title and message. You can also choose when the document will expire in this example, its 3 months.

    Other features include auto reminders and require all signers to sign before the documents marked as completed.

    After youre all done, hit the Quick Send button in the upper right corner to send the document right away.

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    How Do I Scan A Document And Email It As A Pdf File Size

    Open the email and attach the PDF file. You need a scanner and Adobe Reader or Adobe Acrobat. Place your document on the scanner and start scanning. Wait for the scanner software window to appear on your computer. Select home or business mode in the program. Select the desired settings. Preview the scan area and adjust it to your liking.

    How To Scan And Email Documents On Desktops

    If youd like to scan and email documents using your desktop, youll first have to set up your hardware. Youre going to need a printer with a scanner or a standalone scanner to do the job.

    Most operate the same you place the page inside the scanner and then hit the scan button .

  • Once the scan is complete, you can add additional pages, or hit browse to select the folder you want the documents stored in.
  • From here, you open your email of choice Gmail, Yahoo, or Hotmail.
  • Select compose message and insert the subject and recipients email.
  • Once its uploaded, you can click send.
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    Scan A Document To An Email Address

    Product support for: Xerox B205 Multifunction Printer, Xerox B205 Multifunction Printer Family

    Article Id: 2108787.html | 08/06/2019

    You can use the Email feature to scan images and attach them to an email. You can specify the format of the attachment and images can be scanned in color, grayscale, or black and white.

    Scanned images can be sent to an individual email address or a predefined group of email addresses. Individual and group email addresses are set up in the Address Book prior to using the Scan to Email function.

    Before using Email, set up and configure the Email feature on the printer. Refer to Configure SMTP Settings Using Xerox CentreWare Internet Services for additional assistance.

    Sending a Scanned Image in an Email

  • At the printer control panel, press the Scan button.
  • Load your original documents:
  • Use the platen glass for single pages or paper that cannot be fed using the automatic document feeder. Lift the document feeder, then place the original document face down in the upper-left corner of the platen glass.
  • For single or multiple pages, use the automatic document feeder. Remove any staples and paper clips from the pages. Insert the original documents face up in the document feeder, with the top of the page entering the feeder first. Adjust the paper guides so that they fit against the original documents.
  • Press the up/down arrows to display Scan to Email and press OK. The option to search the address book appears.
  • Adjust email settings as needed:
  • How Do I Send A Scanned Document To My Email Account

    Scan to email from your Brother machine

    Use the HP Smart app to email your scanned document or photo. Create a personal email account with a pre-installed email application on your computer. Windows: Open the Mail app, click Settings, then Account Management > Add Account. Select your service provider, then enter your email address and account password to complete the setup.

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    Should You Use The Scan To Email Feature Of Your Printer

    Scan to email may look like a quick and effective way to scan a document and send it online. And it is, just not for every document and recipient.

    One of the main disadvantages of using the scan to email feature is the risk that the document wont reach its recipient.

    When youre using the scan to email feature, its harder to check that the email address youre entering is correct because you may not receive an error message if you entered it incorrectly. You wont receive any warning if the intended recipient has changed their email address or if their inbox is full either.

    Recipients also cant reply to a message delivered from a printer as the return email address will show as a no-reply address. You can rarely customize your message, and you wont hear back from recipients if they try to contact you using the email address on the message.

    If you want to use the scan to email feature, you should only do it when you can personally confirm that the email reached its destination, and you should only use this function with documents that arent very important as they might not get through on the first try.

    So, what should you do instead?

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