How To Retrieve Archived Emails

What Is The Recover Deleted Items From Servertool & When Can You Use It

How to retrieve archived emails from Gmail app

An email message is considered permanently deleted if you delete itfrom the Deleted Items folder.However, in some cases you may be able to retrieve those permanently deletedmessages.

If youre using a work or school MS Outlook email address , your email may be backed up onto a Microsoft Exchange emailserver. Depending on how your administrator has your system set up, yourpermanently deleted items are stored on the email server for a defined period.This means that you may be able to use the RecoverDeleted Items From Server tool to retrieve email Outlook messages evenafter theyve been permanently deleted.

To use the RecoverDeleted Items From Server tool, click on the icon in the Ribbon .The Recover Deleted Items popupdisplays showing all the deleted messages stored on the server. Click on themessages you want to restore. The click the Restore Selected Items toggle and click the OK button. The messages will be restored to the folder they weredeleted from.

As I mentioned above, this option is only available to those users whoseemail is backed up on onto a server. However, a very similar feature isavailable on Microsoft Outlook.com, Microsofts web-based version of Outlook. Here’s how to recover permanently deleted email in Outlook.com:

In the Outlook.com illustration below you can see that the Deleted Items folder is empty:

Note: This feature isn’t reflected on the desktop version of MS Outlook for Home Users.

Archiving With The Gmail Iphone App

Google Workspace is Googles modern office solution for businesses and freelancers. In addition to the popular Gmail service, Google Workspace also includes Google Docs, Google Sheets, Google Drive and many other helpful tools. You can connect a Google Workspace account with a domain you host at IONOS find out in this article.

  • 28.08.20

How To Find Archived Emails In Gmail Using All Mail

While archived emails no longer show up in the standard Gmail inbox, you can still find it under the All Mail folder view.

Using All Mail, you will be able to see all of your existing Gmail emails. To use this feature, select All Mail from the list of options on the left menu bar and scroll down to find your desired email.

This option works on both Gmail for web and app. When using All Mail to find your archived email, make use of the search bar to locate older emails to avoid having to sift through everything in one go.

You May Like: Where Can I Go To Print An Email

When You Accidentally Archived In Gmail

With archiving, you will not be seeing the message in the Inbox folder. Your Inbox will no longer be cluttered by messages you have already read. The good thing is that though you cannot see it in the Inbox, the messages still exist. You can search it in the Gmail box.

There are many instances when you archive an email accidentally. One is when you are trying to move messages into one folder but you accidentally archive them. The archive folder is unlike custom-made folders where there is a label that you can immediately go to when you want to retrieve email messages.

You an intentionally archive a message though. For example, you might have received an email with important personal information. Instead of moving the message to a user-added folder, archiving it should be a more convenient and secure way to keep that message.

Indeed, there is no ARCHIVE label in Gmail. For first-time users of the said web-based email application, it might be difficult for them to retrieve the messages they have accidentally archived. Unlike other user-added folders where you simply have to go to the right label to retrieve a message, the method for retrieving messages from the archive folder is different.

Two options are available for users to recover archived emails in the Gmail account.

First He Read He Inquired And He Believed

How To Retrieve Your Archived Emails From Gmail

Says Edward Gibbon in one of his famous footnotes about Jean Froissart, whose Chronicles about the Hundred Years War between Britain and France he incorporated with gusto into The Decline and Fall:

I should not complain of the labor of this work, if my materials were always books as the chronicles of honest Froissard, who read little, inquired much, and believed all.

Now, want to inquire not only into email currently in your inbox but archived Gmail as well? Read just a little more on this page believe me!

You May Like: Find All My Email Addresses

When Should I Use Archive And Online Archive

We recommend that you use the Archive feature to keep your Inbox clear of messages that youve already answered or acted on. Think of the Archive like a file folder. You can store items in the Archive folder and still access them easily. You can also delete messages or move them to specific folders, if thats more your style.

For users who have large mailboxes in a Office 365 Enterprise organization, we recommend that administrators set an Archive Policy that moves items to an Online Archive after one year or less if users are reaching their mailbox quota faster. This ensures users dont have to delete old mail to make room for new mail. Mail that is older than the specified time can be moved from both the Inbox folder and the local Archive folder.

How To Recover Deleted Emails Within 30 Days

Nearly all email apps or programs have a trash folder that works like the Recycle Bin on the PC to save or temporarily save deleted or unwanted email files. Therefore, if you happen to delete emails in Outlook, Gmail, Hotmail, or Yahoo, you can follow the methods below to recover deleted email files from the trash folder:

Effective Solutions
Sign in to hotmail > click “Deleted” > click “Recover deleted messages”…Full steps

Also Check: How Do I Restore My Gmail Account

How To Recover Archived Email With Gmail Website

  • You first have to log into your account on the Gmail website.
  • Once you are logged in, you will have to search for the archived message through the search box located at the top of the page. The archived messages can still appear in the search result if you use the proper keywords. The best way to use the search result is to input any of the following information: sender, part of the body of the email, subject, or any other parts of the email.
  • You can look through the labels as well. Some messages were archived but were tagged with a label beforehand. Even if you have accidentally archived the message, this message will still appear under the label by which it was tagged. To find the labels, you can go to the left-side tab on the page and look through the available labels.
  • If the label you are looking for is not easily seen in the left-side tab, then you have to click on the More option in the menu. Once you click on MORE, you will see the option ALL MAIL. This option, once chosen, will allow you to view all of the messages in the account. It does not matter if the messages are labeled or not. Also, it does not matter if the messages are archived or not as well. Note: To determine whether a message is archived or not, there should be no label attached to it.
  • By the way, you can also learn how to recover Gmail password here.

    Moving An Archived Email To The Inbox Via Mobile Apps

    How to Retrieve Archived Emails in Gmail

    You can also change your mind about archived emails while you are out and about using Gmails available mobile apps for iOS and Android. Follow these steps to move the archived email back into your inbox within Googles official Gmail app for Android:

    Step 1: Open the Gmail app on your device.

    Step 2: Locate the email you wish to relocate and tap on it.

    Step 3: Tap the More button in the upper corner .

    Step 4: Tap the Move to Inbox option.

    Your archived email will then be moved back to the inbox for regular viewing. If you wish to return the piece of mail to archived, reopen the email and tap the Archive button .

    Recommended Reading: How To Send Videos That Are Too Large For Email

    How To Retrieve Your Deleted Emails In Gmail

    You know that you received an important email from your boss, but the message is no longer in your Gmail inbox. Maybe in your rush to declutter your inbox you’ve accidentally deleted or misplaced an email you really need? It could easily happen.

    So, what should you do now? You need to find that missingGmail message. First, don’t panic. You’re probably worried that you’re going tohave to contact your boss and admit that you deleted their email. Howembarrassing!

    But with Gmail, you may not have to bother your boss at all. There are several methods that you can use to recover deleted emails in Gmail or other missing messages.

    In this tutorial, we’ll explore the various ways to recover deleted emails. You’ll learn how to retrieve deleted emails from Gmail. We’ll look at how to access archived emails. We’ll also explore why archiving old emails may be better than deleting them, especially if you’re not sure whether you’ll need a message in the future.

    Solution : Restore Yahoo Emails From Trash Folder

    You can restore a message successfully and quickly provided it’s still in the Trash folder. If you delete a mail, it is sent to the Trash folder. But the Trash folder will empty itself automatically to keep your account tidy. The deletion frequency of Trash folder is 7 days. So you’ll succeed in restoring an email if you undelete it as soon as possible. You could do as follows.

    Retrieve Deleted Yahoo Emails on Computer:

    Step 1: In your Yahoo mail, select the Trash folder. It’s located in the navigation pane at the left side of the email screen.

    If there are many emails in the Trash folder, you can search for the message by sorting via the deletion date. This will help you find the deleted mail even though the mail is old.

    Step 2: Select the “Move” icon above the mail list, then click Inbox or You can click the D, then the 0 tab.

    Note: If you are using the previous versions of Yahoo Mail, select the Restore to Inbox tab to remove them from the Trash and into Inbox.

    Steps for Yahoo emails recovery on iOS/Android devices:

    Step 1: Launch Yahoo Mail app on your device and click the navigation menu on the bottom left of the screen.

    Step 2: Hit on “Trash” tab and choose the message you would like to retrieve.

    Step 3: Click “Move” > “Inbox.”

    Read Also: How To Put Image In Email

    Gmail Email Archiving Functionality

    Email archiving functionality in Gmail is indeed very thoughtful work by Google, it would be helpful to understand how does gmail archive folder work so you can easily use it for your advantage.

    I am sure you would like to keep your Gmail inbox as clean as possible, but we all get hundreds of email now a days, you can of course delete the emails that are of no value to you, but what about emails that are not relevant today, but might be in the future?

    Thats where you can use Gmails email archiving functionality, as soon as you archive an email, it disappears from your Inbox and goes to All Mail label. It helps keeping our Inbox clean without losing or deleting the email that we might need in the future.

    Utilize The Search Bar

    How to Find and Retrieve Archived Emails in Gmail

    You can also utilize Gmails search bar to recover archived email. You can filter out all the inbox, drafts and note emails in All Mail by entering a specific search operator. That search will then display just your archived emails instead.

    You can recover archived emails by entering this search operator in Gmails search bar: -label:inbox -label:sent -label:drafts -label:notes -in:Chats. Then press the blue search button. That will filter out sent emails, inbox emails, drafts, notes and chats as shown in the snapshot below. This leaves you with a list of archived emails that you can open or restore in your inbox.

    Don’t Miss: How To Recover Old Email Accounts

    Using The ‘all Mail’ Folder

    1. Hover your cursor over the left edge of the Gmail window. A sidebar will expand.

    2. Click All mail from within that sidebar. If you don’t see that, click More and then scroll down to All mail.

    3. Any archived messages, as well as other non-deleted emails, will appear there.

    Quick tip: If you aren’t seeing the sidebar expand, click the three-line icon, located in the top-left corner of the screen.

    Archive Emails On Your Mac

    The Mail app on a Mac also contains an Archive mailbox where you can store messages. You’ll find it in the Mail sidebar. Messages in this mailbox stay in the mailbox until you delete or move them.

    Mac mail archiving is as simple as clicking a button. Here’s how:

  • Open the Mail app.
  • Select a message. If you select a conversation, every message in that conversation moves to the archive.
  • Go to the Mail toolbar and select the Archive button.
  • To view archived messages, open the Archive mailbox.
  • You can also move messages to the Archive mailbox from your Mail notifications. Go to Viewing preferences in Mail and look for the Move discarded messages option. Change this option to Archive. Then, when you want to store a message, move the pointer to the Mail notification and choose Archive.

    Also Check: Find All Email Accounts

    Can I Change Where My Archived Items Go

    If you’re using a Microsoft 365, Exchange, Exchange Online, or Outlook.com account, you cannot change the location to which your archived items are moved. The Archive folder is one of Outlook’s default system folders and cannot be renamed, moved, or deleted. If you are using a POP or IMAP account such as Gmail, Yahoo, or iCloud, you can change the location of the Archive folder by selecting File > Mailbox Settings > Tools > Set Archive Folder.

    How To Archive Yahoo Emails

    How to restore an archived email message to Inbox in Gmail® app for Android

    Yahoo Mail offers 1 TB of storage for your emails and attachments. With this amount of storage space, it’s easy to let your inbox fill up with messages. Instead of cluttering your inbox with all the messages you want to keep or think you’ll need later, consider moving some of those messages to your archive.

    Here’s how to archive Yahoo mail quickly:

  • Go to and sign in to your account.
  • Choose one or more messages.
  • Select the Archive icon at the top of your inbox list .
  • You can also archive all the messages in your Yahoo inbox. Here’s how:

  • Pause the pointer over the Inbox.
  • Select the More options icon and choose Clean your inbox.
  • Select Archive emails.
  • You’ll find your Yahoo mail archive in the respective folder. If you want to unarchive a message and restore it to your Yahoo Inbox, follow these steps:

  • Open the Archive folder.
  • Choose the message you want to retrieve. If you can’t find the message, enter some information about the message in the Search bar.
  • Select Restore to Inbox.
  • Don’t Miss: How Do I Find My Icloud Email

    Popular Articles

    Related Stories

    Stay on top - Get the daily news in your inbox