How To Print Out An Email

How To Print Without Burning Through Paper

How to print email messages in Gmail®

Save as PDF is printing. If you are viewing a webpage , type CTRL+P to print, and select the Save as PDF option before you hit Print.

PDFs are created by printing through a virtual printer, so all the foibles associated with printing will quickly become apparent. You can save the PDF and browse through it in a PDF viewer, but the preview may tell you everything you need to know about whether that website prints properly or not.2

If it looks good and you want it on paper, switch the printer to your real printer and print again.

If it doesnt look good, decide if its good enough or consider alternatives, like copy/pasting the content into a word processor and formatting it so it prints acceptably.

Print An Email On Windows 10

Email is faster and more convenient to use but it also reduces paper waste since its all digital. That said, there are always rare occasions when you have to print an email.

An email is a very basic text file at its core so you can print it easily enough. The only thing you need is the email itself and a printer set up to print it from. All email clients have an option to print emails.

How To Print Multiple Emails From An Outlook Folder

19 January 2020

The functionality to print an email in Outlook is similar to printing a Word document. If you need to print multiple emails for your record you can do so without opening each email and going through the process to print via the File menu. But this can be done only in the Outlook client and not in the Outlook app.

1) Select the emails you want to print.

2) on the menu bar.

3) Select Print to open print options.

4) to open printer options.

5) Select a printer. In this example I have selected.

6) , to print all the selected emails at once.

Get instant access to breaking news, the hottest reviews, great deals and helpful tips.

Thank you for signing up to Laptop Mag. You will receive a verification email shortly.

There was a problem. Please refresh the page and try again.

By submitting your information you agree to the Terms & Conditions and Privacy Policy and are aged 16 or over.

Read Also: How To Email A Video That Is Too Large

How Can I Print An Email

In Spark, you can easily print emails. Currently, there isn’t an option to print multiple emails at once.

  • Choose and open the needed email.
  • Select Print.
  • Choose Only Last Email or All Messages if you want to print all emails from the thread.
  • Tick Print with history and/or Print with Comments if needed.
  • Click Print.
  • Make sure all the needed settings of the dialog are finished and click Print at the bottom right.
  • Tip: Airprint technology lets you print full-quality photos and documents without having to install drivers. To learn how to use it, check out this article.

  • Choose and open the needed email.
  • Tap the print icon on the toolbar at the bottom. If there is no such an icon, tap More and select Print.To personalize the toolbar, check this article.
  • Choose Only Last Email or All Messages if you want to print all emails from the thread.
  • Choose include history and/or include comments if needed.
  • Tap Print.
  • Select Printer, set the amount of copies, and tap Print at the top right.
  • Tip: Airprint technology lets you print full-quality photos and documents without having to install drivers. To learn how to use it, check out this article.

  • Choose and open the needed email.
  • Tap the print icon
  • How To Print A Document

    9 Yahoo Mail Android App Settings to Use It like a Pro

    This article was written by Jack Lloyd. Jack Lloyd is a Technology Writer and Editor for wikiHow. He has over two years of experience writing and editing technology-related articles. He is technology enthusiast and an English teacher.The wikiHow Tech Team also followed the article’s instructions and verified that they work. This article has been viewed 637,516 times.

    This wikiHow teaches you how to print a document on a Windows or Mac computer. To do so, you must have a printer set up and connected to your computer.

    You May Like: Mass Delete Iphone Emails

    Print An Email From Outlook In Windows 10

    Like the Mail app, you can also use Outlook to save email as PDF or generate a hard copy. Just follow some simple steps:

  • Open Outlook desktop client from Start menu or Search box
  • Add an email account . If multiple accounts are added, then select an account using the left sidebar
  • Select an email that you want to print. You can also select multiple emails for printing
  • Click on the File menu
  • Click on the Print option to open the print panel. Or else, use the global hotkey Ctrl+P
  • In the Print panel, select a printer using the drop-down menu. You can also add a printer if your printer is not on the list
  • Set Print options like page range, number of copies, print style, and more
  • Click on the Print button.
  • It will print the email and you can use the output as you want.

    Hope this is helpful.

    Print A Specific Page Of A Message

    In any version of Outlook, you can print all the odd-numbered pages or even-numbered pages from the Number of pages option under Copies in the Print Options dialog box.

    Print selected pages

  • In the open message, select File> Print> Print Options.

    Note: If you’re using Outlook 2010 with a network printer, the Print window may appear behind other application windows.

  • Select the printing options you need. For an in-depth description of these options, see .

  • Under Page Range, click or enter the specific page or pages that you want to print.

    Tip: To see how your message will look printed out, click Preview first. If you do not want to print the entire message or list, this will help you determine which individual pages to print.

  • Click Print.

  • Also Check: How To Remove Duplicate Emails In Outlook

    When Should You Print Something From Email

    The Think Before Printing campaign appeared several years back. Our eco-consciousness has hopefully become better now. Sustainable printing habits and products have improved.

    Also, email clients come with generous cloud storage and inbox management features. Apply the best practices of email organization and every snippet of data is accessible on any device.

    So print out an email when absolutely necessary. Else, use and store it in the cloud or export it to a note-taking solution like Evernote or OneNote.

    How To Print An Email On Windows 10

    How to Print an Email
    • User

    Emails are faster than traditional mail and you can get an email anywhere. Youre not tied down to a physical address and you can attach just about anything to the message.

    Email is online which means you have to forward a message if you want to share it. You can screenshot it too but thats really not the best way to share an email.

    Also Check: Send Long Videos Through Email

    How To Print An Email

    The “why” should you want to print emails can take several reasons. The “how” is just as easy in today’s feature-rich tools which give you not only a physical printer but also cloud printing and virtual printer solutions like Print to PDF and Send to OneNote.

    Gmail is basic with its browser-dependent print controls. A desktop email client like Microsoft Outlook 365 and 2019 offer both manual ways to print emails and automatic workflows with the help of Outlook Rules.

    But let’s look at the web-based Gmail first before we launch a desktop app like Outlook.

    Print Outlook Emails And Attachments Without Opening

    Our Print Tools add-in adds commands to Outlook ribbon and that means you can select a message, or multiple messages in any Outlook folder, then just hit the option you need and your printing task will proceed without your further interaction.

    These commands are also available in the context menu.

    And if you wish to configure your printing task on the message receive date basis, with the selected printer, and filter for file types just run the Print Wizard command and select your date range and other settings.

    Don’t Miss: Unarchive In Outlook

    Printing And Email: Confusion Reigns

    If you use a downloaded email program installed on your computer , youre as set as you can be. Most of these programs attempt to do the right thing when printing email and generally succeed.

    The problem is webmail, which uses your web browser to read your email at,,, and others.

    The tempting thing to do is to hit CTRL+P to print the message. Unfortunately, by doing so youve instructed the browser to print the webpage youre looking at, and everything you see on it: the message as well as your email programs interface, folders, and any advertisements that may be on the screen.

    The right thing to do is to look for some kind of a print icon or function not in your browser, but in your email service.

    In the case of, theres a Print option within either of the ellipsis menus. Click on that, and a new window will pop up containing only the email message, formatted for printing.

    Print that, using your browser, and the result will be only the message.

    How To Print An Email From Gmail

    How do I print an entire email thread in Gmail?

    If you use Gmail on your computer or your mobile device via the Gmail app, you can print an email in a few quick steps.


    Theres no Gmail app for computers, but you can open Gmail on your web browser and print an individual email message or all messages in an email thread/conversation.

  • Find and open the email message you want to print and then select More .
  • Select Print.
  • Youll see a preview of your email message appear in a new window. Select Print if youre using a Windows PC.
  • On a Mac, select the printer options in the Print dialogbox and then select Print.
  • If the email has replies within the same conversation, you can still print them all together. Open the email conversation and select the Printall icon at the top right side.
  • Android

    On your Android phone or tablet, you can print an email from Gmail through the Gmail app or your web browser if the Gmail app is not working.

  • Launch the Gmail app and tap on the email you want to print.
  • Tap More on the top right side of the email.
  • Next tap Print.
  • If you want to print an email conversation with multiple emails, tap and open the email conversation and then tap More > Print all in the top right side of the email window.
  • Note: If the Print option isnt available, update the Gmail app and try again.


    You can also print an email from Gmail on your iPhone/iPad via the Gmail app or on your web browser.

  • Launch the Gmail app on your iPhone or iPad and tap on the email message you want to print.
  • Next, tap Print.
  • Also Check: How To Get Email Back On Iphone

    Printing An Attached Pdf Word Or Excel Document

    If you have another type of attachment you want to print, it must be opened in the program that supports that file type. For example, a PDF file can be opened in Adobe Reader or Adobe Acrobat, a .DOC or Word file would open in Microsoft Word, and a .XLS or Excel file would open in Microsoft Excel. Once the file is opened in a program, print the file from within that program.

    If you’re unable to open an attachment, it’s likely that its file extension cannot be associated with any program currently installed on the computer. For example, if you don’t have Microsoft Word installed on the computer and a .DOC file is sent to you, the file can’t be opened. To open this type of file, you must purchase and install Microsoft Word or install one of the free Word alternatives.

    How To Print Emails Using Rules In Outlook:

  • In the main Outlook window, choose HomeRulesCreate rule
  • Select all the conditions you need to filter only the emails you need to print, then click Next
  • Then click the Advanced Options button, then click Next
  • Check Print it, then click Next
  • Add any exceptions, then click Next
  • Give the rule a name, then click Finish
  • Outlook makes it easy to print emails but it is sometimes limited. For instance Outlook only prints attachments to the default printer, printing of emails and attachments sometimes is out of order, sent emails cannot be printed automatically, and emails cannot be printed automatically to non-default printers. To correct all these problems, an add-in like our Auto Print must be used. To automatically print emails and/or attachments, follow these instructions:

    Don’t Miss: How To Recover Permanently Deleted Emails On Ipad

    Outlook Printing Rules Some Notes

    Outlook rules provide you a possibility for auto-printing all or specified messages in Inbox and in Outbox , and merely to your default printer.

    To create a rule for autoprinting, please: click the down-pointing triangle next to Rules on the Home ribbon tab select Create Rule enable and configure your conditions hit Next and enable print it among the available actions then proceed with finishing and saving your rule.

    Thus, Outlook allows you to solve the number of questions with printing emails/attachments. But there may be some cases described below, when additional apps can significantly save your time and efforts by providing the flexible settings and killing the routine operations. We will tell you about our Print Tools for Outlook add-in the well-known and popular app that is the choice of thousands home users and companies worldwide since 2004.

    How To Print Emails Without Cutting Off On The Side In Outlook

    Galaxy S20/S20 : How To Print Out Your Emails

    When printing an email in Outlook, the message body is cut off on the left/right side as results of a wide picture, table, or other objects. This method will introduce the solutions to print email without cut off in Outlook.

      Print emails without cutting off on the side by narrow margin and landscape

      This method will guide you to change the paper orientation from Portrait to Landscape, and narrow the paper margins to prevent message body from being cut off when printing in Outlook.

      1. Select the email you will print, and click File> Print.

      2. Now please specify the printer you will print with, select the Memo Style from the Settings section, and then click the Print Options button. See screenshot:

      3. In the Print dialog box, please click the Page Setup button. See screenshot:

      4. Now the Page Setup: Memo Style dialog box opens. Please go to the Paper tab, adjust margins and orientation as you need, and click the OK button.A. In the section, you can narrow the margins with typing smaller numbers into corresponding box B. In the Orientation section, check the Landscape option to change the paper orientation.

      5. Now you return to the Print dialog box, please click the Print button to print the email directly or click the Preview button to preview email firstly, and then click the Print button.

      Print emails without cutting off on the side by landscape and Shrink to Fit

      : Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days.

      Related Articles

      Also Check: Mass Delete Emails Iphone

      Popular Articles

      Related Stories

      Stay on top - Get the daily news in your inbox