How To Password Protect An Email Attachment

How To Send Encrypted Email With Ms Office Protect Document Tool

How Do I Password Protect Email Attachments?

If the email attachments are Microsoft Office documents, like MS Word, MS Excel, or MS PPT, you can apply the inbuilt password protection option to encrypt documents with passwords, and then send a secure email.

Notices for password protect MS Office documents:

  • Once the file is encrypted, you will be prompted to enter the password to access its contents every time you open the document.
  • Be sure to remember the password. It is almost impossible to open the file without a password, so make sure to keep it in a safe place.
  • When the recipient opens the attachment, the password you set in advance is needed to decrypt and open the document.

Follow the steps below to add a password to a Word document. The way to encrypt an Excel or PPT file is the same.

Step 1. Open the Word document you want to put a password to. Go to “File > Info”. Under Protect Document, select “Encrypt with Password”.

Step 2. Enter a password and confirm it. Then, click “OK” to keep the change.

Password Protect Email Attachment With Easeus Lockmyfile

Duration: 2-3 minutes

EaseUS LockMyFile is an advanced file locking software that provides multiple features to lock, hide, password protects, encrypt files, folders, and even local and external disks. With it, you can either encrypt files or folders that need to be securely sent via email attachment.

Step 1. Enter “easeus” to launch EaseUS LockMyFile, register with a valid email and a license code.

Step 2. Click File Encryption under More Tools > Click Add Files or Add Folders.

Step 3. Select important files or folders that you need to encrypt, and click Open.

Step 4. Select the encryption mode: Encrypt to gfl or Encrypt to exe.

Step 5. Browse a safe location on your PC, rename the encrypted file or folder, and click Save to save the encrypted files/folders.

To Decrypt Secured Email Attachment:

Install EaseUS LockMyFile > Double-click encrypted file > Enter Password to decrypt.

Why Need To Password Protect Email Attachments In Outlook

Email is a very important channel for people to communicate in life and work. Many crucial and confidential data documents, from trade secrets to personally identifiable information need to be sent by mail to achieve a purpose as the attachments.

However, mail clients do not provide the most secure protection for users’ mail information. Email security measures such as strong passwords and 2-step authentication are not enough to provide lasting protection for your data. Only encryption, which scrambles your data so it can’t read it without the right password, can completely isolate information from common threats, such as phishing attacks, malicious insiders, or simple employee errors.

So, how do you send an email with attachments securely in Outlook, Gmail, or Yahoo? Password protecting the files is a great way. But how to encrypt the Word, Excel, PDF, photos, or other document attachments in email? It depends on the attachment you send. We will introduce several simple ways to help you password protect email attachments and send the email securely in this post.

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Encrypt With Microsoft 365 Message Encryption

  • If you are a Microsoft 365 subscriber, here is what is new to you:

    In an email message, choose Options, select Encrypt and pick the encryption that has the restrictions you want to enforce, such as Encrypt-Only or Do Not Forward.

    Note: Microsoft 365 Message Encryption is part of the Office 365 Enterprise E3 license. Additionally, the Encrypt-Only feature is only enabled for subscribers that also use Exchange Online.

  • For Outlook 2019 and 2016,

    In an email message, select Options> Permissions and pick the encryption option that has the restrictions you’d like to enforce, such as Do Not Forward.

Compose Confidential Email On Gmail

Using a Keyword

Step 1: Open Gmail and make sure you have logged into your account. As usual, click Compose.

Step 2: Click on the Turn on Confidential mode on the bottom right corner. A lock icon with a clock on it.

  • On the Gmail app, tap the three-dotted menu option on the right corner of the mail composing page. Then choose Confidential Mode and Turn it on.

Step 3: Set an expiration date and passcode.

  • 1) If you choose No SMS Passcode, then the non-Gmail recipient will get emailed a passcode, and Gmail users have direct access to the mail.
  • 2) If you choose SMS Passcode, the recipient will receive the passcode. Make sure to enter the recipients mobile number correctly.

Step 4: Click Save or Done.

If you want the receiver not to access the mail before the expiration date, you can remove the access. Choose the Sent items from the left panel, Open the confidential mail and click Remove access.

Also Check: How Do I Recover Deleted Emails From Gmail

How To Encrypt Email Attachments With A Password Protect Tool

To look for a password protect tool for all the attachments formats, like photos, videos, PDF, .exe/.ddl files, etc, you can use EaseUS LockMyFile.

It can hide files, password protect a folder, or encrypt a Zip file any files with Advanced Encryption Standard 256-bit keys to keep your USB data safe.

Easy to use with graphical user interface, friendly to all the users.

  • Hide your important files/folders on a local disk, USB flash drive, or external hard drive. Make your folders completely invisible and unsearchable.
  • Password protect a folder or file. Newly added files become password protected automatically.
  • Protect files, folders, drives from being edited or deleted with the read-only option.
  • Set passwords for your folders to share over the network to limit access to them.

Now, free download this file lock and encrypt program to password protect and send email attachment files.

Step 1. Enter “easeus” to launch EaseUS LockMyFile, register with a valid email and a license code.

Step 2. Click File Encryption under More Tools > Click Add Files or Add Folders.

Step 3. Select important files or folders that you need to encrypt, and click Open.

Step 4. Select the encryption mode: Encrypt to gfl or Encrypt to exe.

Step 5. Browse a safe location on your PC, rename the encrypted file or folder, and click Save to save the encrypted files/folders.

No Data Loss With Trusted Solution

You need not worry about Yahoo emails. All your Yahoo Mail messages are secured with Yahoo Backup Tool. The tool saves Yahoo Mail to PDF with attachments. All the Yahoo email properties are maintained during the process. Also, the folder hierarchy.

The utility also secures the login details of the Yahoo Mail account. It is a reliable application to save Yahoo emails to PDF.

Lets explore some frequently asked questions about the tool.

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Password Protecting Emails On Outlookcom

Now, for the easy part. Protecting emails on Outlook.com is quite the simple task. Unlike using the Outlook app, the web app simplifies things, and you dont need any special certificates installed.

To encrypt messages on Outlook.com, all you need to do is simply write your message as normal and click the encrypt button above the To: bar on the top of the user interface. Once done, you can send your message as normal. Just be aware that Outlook.comuses opportunistic Transport Layer Security to encrypt the connection with a recipients email provider. As we described before, this is a little less secure as TLS, the message might not stay encrypted after the message reaches the recipients email.

How To Send Encrypted And Password Protected Emails Best Guide

How to send password protected Outlook attachments | GDPR compliance

Last updated by Abhishek Raj

Emails have eased the way we communicate professionally. They are perhaps the most widely used channel for internal and external communication across all big and small organizations. We often deal with confidential or sensitive information in the corporate world. For example, a financial consultant might have to send the latest audit reports to a company secretary. Similarly, you might have to share a confidential report to someone over email. How do you ensure to send such confidential emails to the right recipients? The solution is to either encrypt or password protect your emails. In this post today, I will share how to send encrypted emails with password protection easily!

Read Also: How To Unarchive An Email In Outlook

How To Encrypt Emails In Gmail

Gmail already has S/MIME built into the app, but it only works if both the sender and receiver have it enabled.

  • Enable hosted S/MIME. You can enable this setting by following Googles instructions on enabling hosted S/MIME.
  • Compose your message as you normally would.
  • When changing the encryption levels note these color codes:

    Green Information is protected by S/MIME encryption and can only be decrypted with a private key.

    Gray The email is protected with TLS . This only works if both the sender and recipient have TLS capabilities.

    Red The email has no encryption security.

    How To Send And Open Confidential Emails

    So, how do you send encrypted emails? Well, it entirely depends on the email service provider youre using. The process is different in Gmail than in Outlook or Yahoo. Below, well detail the specific steps for each one:

    Gmail

    The good thing about Gmail is that it has a built-in encryption feature. However, to send an encrypted email, both you and the email recipient must have the feature enabled. If the person you send the email to doesnt enable the encryption feature, the email you sent wont be encrypted.

    Given this, you must make sure that theyve got encryption enabled on their end.

    Enabling encryption on Gmail is a rather drawn-out, 4-step process. .

    After both you and the email recipient have encryption enabled, heres how you send an encrypted email:

  • Select Compose.
  • Select Encrypt message contents and attachments.
  • Select Send.
  • Yahoo

    Unfortunately, when it comes to Yahoos email service, theres no specific built-in encryption feature. The only way to encrypt an email on this platform is with the use of third-party plugins. One plugin you can use is The GNU Privacy Guard.

    Even with this plugin, the process of encrypting emails is technical, long, and complex. We recommend you use one of the other methods outlined in this post to save time and effort.

    Hotmail

    Given that Hotmail is now Outlook, the email encryption process is covered in that subheading.

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    When Should You Send Password Protected Emails

    It is best to use password protection when, instead of writing anything confidential in your email message you prefer to share the confidential information as an email attachment.

    As a general rule of thumb, consider sending password protected emails when you have files falling under any of the following categories:

    • Business negotiations/deals
    • Financial information
    • Information related to management or proprietary information

    Oras a professional you might know it best what attachments might be confidential for your business!

    Now lets understand how to send encrypted and password protected emails on popular email clients like Outlook and Gmail.

    How To Password Protect A Pdf Before Sending It By Email

    How to send a password

    A reader asks:

    Is there any way to password-protect and lock a sensitive PDF file before sending it as an attachment through email? I cannot afford Adobe Acrobat Pro and free primopdf didnt work for me. Any help will be appreciated!

    The quickest way to do this is to ZIP the PDF file and protect the ZIP file, or use Microsoft Offices built-in encryption tools to create a password. If you use Outlook, you can use Adobe Acrobat IX to password protect PDFs. You can also try programs like NitroPDF and PDF Encrypt to set the password protection to your PDF file without Acrobat.

    For more on PDF and document encryption:

    Recommended Reading: How To Send Pictures From Email To Phone

    How To Encrypt Email Attachments

    There are a few different ways to encrypt emails, starting from the broad network-level protection called TLS . Most major email providers have TLS encryption baked in, which protects your emails in transit or within the providers servers. However, TLS doesnt provide complete security: emails outside the server or individual attachments arent protected.

    The next level of protection is end-to-end encryption. This security protects your emails from point-to-point, so no matter where those emails end up, theyre still secure. When you send an attachment that is encrypted end-to-end, the file is converted into a format that is unreadable without a digital key. When the recipient clicks on the attachment, the encryption server checks to make sure youve given that person permission to access it. The intended recipient can then save and open the fileprovided they can decrypt it. Anyone trying to intercept the file along the way, however, will be stuck with the unreadable data, instead of a photo or other sensitive document.

    One of the most effective ways to enable end-to-end protection is with the Trusted Data Format , created by Virtru CTO Will Ackerly. TDF is a powerful way to protect and control access to highly-sensitive intelligence information, because it can safely encrypt any type of file.

    Password Protect A Word Document

    Password protect an Email attachment Word Documents

    Step 1: Open the document which you would like to protect with the password.

    Step 2: Click on the File tab on the Menu bar.

    Step 3: Then choose Info from the options you get.

    Step 4: Now, select Protect Document. Then choose Encrypt with Password.

    Step 5: In the provided text box, type the password. Click OK.

    Step 6: When asked for confirmation, type the same password. Click OK.

    Step 7: And thats it. You can attach the document in the mail. Then send it.

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    How To Send Documents Securely Over Email

    What do you do when you need to send sensitive information via email?

    Simply putting an attachment to your email message is easy enough to do, but so will intercepting it be for someone other than the intended recipient.

    If the attachment contains sensitive or confidential information, that could lead to a serious problem.

    Fortunately, there is no shortage of ways to send documents securely over the Internet.

    Email, for one, is not just an easy way to send a secure document.

    It can also be a secure one if you know how to send encrypted email online.

    There are really three ways to ensure youre sending docs securely over email:

  • Encrypt the entire email.
  • We are going to show you all the three methods here.

    How To Encrypt Pdf File In Outlook A Complete Guide

    How To Password Protect Encrypt Contents Of Emails And Attachments Gmail, Outlook, Yahoo Mail (PGP)

    PDF files or Portable Document Files are the widely used file format for documents. It is compatible with almost all platforms and independent of all hardware, software and any application. Therefore, it is the popular file format that is used to share any information across multiple platforms. However, when a user sends any PDF file through MS Outlook as an attachment containing confidential information, then he does not want the data to reproduce or tempered by anyone. Therefore, there is a requirement to encrypt a PDF file for an email in Outlook. As it is the commonly used file format for sending information over any email application such as Outlook, it becomes necessary for a user to either password protect email in Outlook or secure PDF file with a password to restrict the access to a PDF file. Hence, in this, different manual techniques of How to encrypt PDF file in Outlook are discussed.

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