How To Open A Business Email

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How to Create a Business Email Address in 5 Mins (2021)

Ultimately if you have a business today or about to start a business, you need to have a digital web address and professional email address that matches your brand. This is a way of separating yourself from amateurs and dangerous phish scams in the eyes of your customer.

Since domains are much cheaper and the process to set up an email account is much easier, many businesses are setting up their email accounts as the first step to creating their business identity. They are using these emails to send notifications, promotionals, B2B inquiries, and much more.

Its time to set up your business email and spread your company message to the world! With business email addresses, you truly can open doors for your brand. You can communicate openly to customers and clients, empower your sales team, and make customer service teams really responsive to any inquiries.

If you are not sure how to get started after reading this guide, you can contact us for more information or talk to a technical support guide at Bluehost or HostGator. Both of these hosting providers are skilled at setting up business email accounts and may be able to take care of the setup for you, providing you with a direct link where to access your email going forward.

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Take your email learning further so you can not only write better, but also keep your email inbox organized and be productive. Timely responses and keeping on top of the mass of email you receive are just as important as effective email writing techniques.

Grab our free ebook: The Ultimate Guide to Inbox Zero Mastery. It’s packed with actionable strategies to help you manage your email more professionally.

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Why Is The Start Of A Formal Email Important

What you write when you start a formal or business letter will help the reader decide if they should continue reading your email or move on to something else. Get this wrong, and youll have already lost the connection with your reader!

Now, your business email needs to be appropriately structured with several elements in place.

Heres how to do it.

Setting Up Your New Google Workspace Email In Mail For Windows 10

30+ Professional Email Examples &  Format Templates á? ...

If you prefer to use your Windows 10 Mail app instead of your browser, its effortless to set up.

If you havent set up an email account yet, all you have to do is open the app. It will automatically prompt you to Add an account.

If you already have an active one, log out from it, and click the Add new account link.

Windows Mails add Google account window

Next, click the Google button, and log in with your Google Workspace credentials.

Google will prompt you to confirm that you are allowing windows access to the data.

Google integration prompt

Just scroll to the bottom and click Allow.

Once youve done that, you will be able to read and send emails from within the Windows 10 Mail app.

Google Workspace email in Windows Mail

The setup is done and you dont need to do anything else at all.

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How To Set Up A Professional Free Business Email Address

Want to set up a professional email address for your small business for free?

Your email address is one of the most powerful elements of your business. And you can use it for much more than communication.

Apart from keeping in touch with your clients, a free business email helps to:

  • build relationships with clients and potential customers
  • notify customers about updates
  • send promotional email messages to potential customers
  • raise brand awareness

So its vital to ensure that your clients read your emails and dont randomly mark them as spam. You also dont want them to redirect automatically to their spam filters.

  • Step 4: Manage Your Free Business Email Addresses
  • Business Email Examples You Can Copy And Paste

    For years, people have been talking about how email marketing will die.

    But it has only gotten stronger! The number of people who use email will surpass 4 billion by the end of the year.

    It should be an important part of your marketing if it isnt already.

    In this post, I have created 21 business email examples with templates that you can swipe to help you kickstart your email marketing immediately.

    Ive also included proven tips for writing emails that get opens, clicks, and responses at the end of the post.

    To help you level up your email game, heres a bonus PDF with email templates weve used to generate multiple million dollars in revenue:

    GET APPSUMOS MILLION-DOLLAR EMAIL TEMPLATES

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    Why Does The Beginning Of Your Email Matter

    Emails are generally considered a more formal method of communication today. So its important that you create a good first impression when you contact people through email, especially when you reach out to a potential client or a prospective partner.

    A good email with a strong opening sentence helps you create a professional impression that shows your message is worth the recipients valuable time. This way, theres a far better chance your recipients will actually read the entire email and respond.

    Follow Up After A Phone Call

    How to Create a Business Email | Complete Setup with Gmail for Free

    A good sales practice is to always follow-up to phone calls with an email reiterating the points you discussed in the call. This is not only a good way to keep track of the conversation, but it also gives you a chance to send over any relevant documents or data.

    Heres a business email template you can use to do this:

    • Start by referencing the phone call: This is a pretty generic greeting but its personalized enough that it works. Your job is to quickly mention the phone call and the context of your conversation before getting to the meat of your email.
    • Focus on personal impact: Remember, the people you are dealing with also want to advance their careers. If your solutions can help them solve personal issues, youll have a much better chance of getting their attention.
    • Send additional data: If youve discussed any content, data or documents in the phone call, the second paragraph is a good place to mention it.
    • Mention date and time for next meeting: Instead of wasting time going back and forth to find a suitable time, go ahead and mention the schedule that works best for you. If the prospect has any issues with it, she can easily get you to change it.

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    Choose A Clear Subject Line

    The subject line is a brief summary of what your email is about. The subject line lets the recipient know what they should expect to find more information on when they open your email. It is important for the subject line to be clear and professional to ensure the recipient understands the purpose of the email and opens your email to read it. It is best to be direct and clear in the subject line to prevent your email from mistakenly being overlooked or deleted.

    What Is The Purpose

    An email must have a purpose. And, it must have only one purpose.

    This email practice is called the one thing rule.’

    Each email should cover only one specific item, task, or request.

    Covering multiple actions in one email can cause confusion and inefficiency. One email should not include both client report revision notes and a scheduling question for the quarterly meeting. This scenario calls for two separate emails.

    In practice, we sometimes have to ask for several pieces of information related to the same topic. In this case, use a numbered list to clarify for your reader that the request has components. This will help your reader respond easily and ensure you receive all the specifics you need.

    I need you to review these three items before we release the sketch to the production team:

  • Content
  • Color choice
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    Imap Internet Message Access Protocol

    IMAP is a lot more flexible than POP3 since it enables you to sync your emails across multiple devices. So, if you want to be able to check your email from different devices, as well as integrate your custom email address with webmail services such as Gmail or Outlook, you should use IMAP to set up your email.

    However, one downside of IMAP is that it does not delete any messages on the server. This means that if you receive a lot of emails, you can exceed your storage space quickly.

    Be Mindful Of Your First Sentence

    86 for Business Emails Samples

    Many people make the mistake of writing a boring or unimpressive first sentence.

    Just like the greeting, the first sentence of your email message determines whether your recipient will read your email or ignore it.

    An ineffective opening sentence in your email usually drives the recipient away. So dont be afraid to dive straight into the point with your opening line. People love an effective email that is direct, as it shows that you value their time.

    If you have a mutual contact with the recipient, start your email by referring to that person or organization. This could help your email develop a connection with your recipient sooner. But then get directly to the point of your message.

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    Business Email Tip #: Secure Your Email Addresses

    Business emails need more secure passwords and spam filters than your typical address. Unscrupulous hacking, phishing, and spam activities can destroy your business email and even lead to more dangerous data breaches within your organization.

    Some hosting providers will provide spam assistance. For example, you can use SpamAssassin with Bluehost to protect your business email accounts. This spam filter creates certain filters that will automatically block malicious spam activities, but you can also set up additional filters to catch other activities particular to your business and industry.

    Just A Quick/friendly Reminder That

    You can use this kind of email phrases to provide information or address reminders to your recipients. Its also useful when you want to call their attention to another thing in your email, mainly if you are writing to talk about more than one matter.

    Please note: If you want to call the recipients attention to a specific matter, use this.

    Quick reminder: This an informal way to introduce something that you want to highlight, such as near expiration dates or incoming meetings.

    I wanted to update you: Use this phrase to tell your customers about troubleshooting that hasnt been solved yet. Instead of openly addressing it as an issue that hasnt been fixed, use update as a form of saying that youre working to solve it.

    Id like to inform you that: A formal way to introduce a special announcement or give back a critical answer.

    Just a quick heads up: An informal email phrase is often used to notify somebody of something, like a warning or a piece of helpful advice.

    I hope you find this helpful: When you give them any information, advice, or even a solution for an issue they were having.

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    Business Email Tip #: Always Use Your Website Domain

    Unless you are living in 1999, the old Yahoo email address is not going to work. Instead, you want something like This business name email can work for customer service, inquiries, or anything else related to your company. People will know that its your business because of the email address, and they also have the website domain where they can find more products or revisit if you are sending out promotions to an email list.

    Custom domains are a mark of professionalism. It shows that you have a real online business that people can trust and link to if they want to share products. This is why it is so important to have a custom domain for your business email address as well.

    In addition, your email address is cleaner with a business domain. Customers will remember your domain and go to the link to find out more information, or they can share the domain with others on social media.

    Remember To Thank Your Recipient

    How to Create A Business Email For Free (And Use It with Gmail)

    Usually, when youre writing a reply to an inquiry, you can start with something like, Thank you for contacting us.

    However, most people dont realize the importance of thanking a recipient in outgoing emails too. Not only is thanking your recipient a polite gesture, but it also increases your chances of getting a reply.

    Once youre done writing the body of the email, be sure to add in a line at the bottom thanking your recipient.

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    Choose An Email Provider

    This may be decided for you. Many hosting providers work with an email partner, which will allow you to access free or discounted email services through your hosting plan.

    Bluehost actually offers one Microsoft 365 Mailbox 30-day free trial with every hosting plan. One mailbox equates to one user. After the trial ends, youll have to upgrade to one of its three email plans, which all have reasonable starting prices:

    • Email Essentials £2.15 per license per month
    • Business Plus £4.32 per license per month
    • Business Pro £7.20 per license per month

    With HostGator, you can choose to add either Microsoft Office 365 or Google Workspace at checkout for £4.32 per month. Choose whichever best suits your needs.

    Cold Email For Lead Generation Or Sales

    The beginning of your sales letter should be interesting and convincing enough to:

    • hold their attention long enough to get them to read the entire letter.
    • come across like you have their best interests in mind.

    Address your reader by their name, mention the reason for your letter, and make it more about them than about you!

    Example:

    Dear Ms. Miles,

    During lunch yesterday with Mr. Duggan, he mentioned your firm is looking to fund the education of underprivileged children and it happens my company specializes in developing education technology solutions.

    It may be mutually beneficial for us to meet since I recently helped ABC Inc meet their corporate social responsibility goals by implementing our edutech solution in 50 government schools in rural XYZ.

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    Access Your Email Account

    Now that youve created your free email account, your email address is ready to be used.

    But first, you have to connect your email address to a webmail application like Gmail or Yahoo mail or a desktop email client such as Microsoft Outlook.

    For that, you need to start by logging in to your Bluehost dashboard just like you did in the previous step. Now click on Advanced » Email Accounts.

    Youll now see the email address that you just created. Now click on the Check Email link just next to your email address.

    As a result, youll see a new window where you can see the default webmail application options. You can choose one from the given options.

    Lets select horde for now. You dont need to make any other changes here. Your email account interface will now look something like this

    These webmail applications generally need no separate setup. But the only problem is youll have to log in to your Bluehost account every time you want to access it.

    But dont worry. You can use a desktop email application as an alternative. By doing that, you can access your email account directly without logging in to your Bluehost account.

    Besides, you dont have to do anything extra. Bluehost will auto-detect your application and offer you the necessary settings. Youll find these options right below your webmail applications, and theyll include MX records, IMP, and POP3 settings.

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