How To Make An Email Template

Use A Customizable Blank Template That You Can Populate Using Easy

How to Create Email Templates in Gmail

This is just like picking out a pre-made template, only youll start with a blank HTML template to make your own.

In order to find the blank template, you can either scroll through the template designs until you find it, search the six basic templates, or type blank in the template search bar.

With this option, you start with a single image placeholder, and you can design the layout, colors, background, everything just with a few clicks and some well-placed drag-and-drop blocks.

Want to know more about working in Constant Contacts 3rd Generation Editor? Check out this tutorial.

And this brings us to:

Where Do I Find Free Email Templates

There are tons of free ready-to-use templates on the web for all possible scenarios and occasions. Here are just a few examples:

Surely, Outlook templates provide many useful features that can save you a lot of time. But if you send tens of repetitive emails daily, the capabilities of built-in Outlook templates may not be enough. For example, what if you want to reply with template in Outlook? And if you’ve created a few dozen templates for different occasions, how could you view their content to pick the best-suited one? And if you could only insert a template in the message with a mouse click!

Sounds like a wish-list for the Microsoft Outlook team? 🙂 No matter how fantastic it may sound, all these features are already implemented in our own templates for Outlook emails, and the next section shows how to use them.

How To Create Email Templates In Gmail: The 2022 Guide

If you are tired of writing the same email over and over again, or even copying and pasting the content on new ones, you seriously need to learn how to create email templates. This guide will talk specifically about how you can do this in Gmail, with simple and easy steps that wont take much of your time.

Besides, you are going to notice how much time you will gain, and learn how to share these templates with your team to unify all the communication between clients, partners, and providers.

So lets cut to the chase. Here are the topics we will approach on this complete guide:

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How To Set Up A New Email Template

  • Click the Emails tab on the left navigation bar.
  • On the Emails page, click the Email Templates tab near the top of the page.
  • Click the New Template button.
  • Enter a template name. This is the name that your Insightly users will see on their template selection listthis will not be visible to email recipients.
  • Choose the type of object this template will be used for. Opportunities, projects, and tasks are only available for Workflow Automation templates with Insightly Professional or Enterprise subscription plans.Please note that opportunities, projects, and tasks can only be used for internal emails – you cannot send these to anyone outside of your team’s Insightly account, such as your customers.Once a template is set for an object, it cannot be changed later.
  • Select a template category from the list or add a new one to the list by clicking the Add New link.
  • Enter an email subject line. Even though youll be sending emails to different people, write the template as if youre writing it for one individual. This will make it more personable.Leaving out exclamation points will help keep your email from being filtered as spam.
  • To attach a file to your template, click the Browse button. You can repeat this step to add even more attachmentsup to 20MB for each template.
  • To select multiple files, after clicking Browse, highlight multiple files at once in the files finder. When attaching multiple files, they will need to be housed in the same file location on the computer.
  • Check How To Create And Use Email Template In Outlook

    How To Create and Edit an Email Template

    Microsoft Outlook is email software that allows users to send and receive emails on their devices. Microsoft Outlook is available as part of the Microsoft Office suite. It is also available separately. You can use email templates to send messages that contain information that doesnt change from message to message. You can compose a message and save it as a template, then reuse it as needed. New information can be added before the template is sent as an email message. When a large part of your online communication consists of repetitive emails, its only natural that you strive to optimize this part of your work. Replying with a template can be a great alternative to creating emails from scratch in a tedious, key-pressing way.

    Email templates in Outlook are like document templates in Word or spreadsheet templates in Excel. If you often send the same or very similar messages to different people, you can save one of those messages as a template by clicking File > Save As > Outlook Template . And then, instead of composing an email from scratch, you start with a template, customize it as needed, and hit send. The message disappears, but the template remains ready for the next use. By default, all Outlook templates are saved in the following folder. This should not be changed, otherwise you will not be able to open your template in Outlook.

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    Things To Consider While Coding

    • Use Semantic Code: People rely on a screen reader for reading emails. By using a relevant semantic code for heading < h_> and paragraphs < p> , screen readers can differentiate between the two and making reading your email a pleasant experience.
    • Add a relevant title: Adding a title in your emails can double up as the preheader text as well as help your email subscriber gain some context when relying on screen readers.
    • Use tables as presentation: By adding role=Presentation to each table, screen reader will read the content of your email body instead of each cell.
    • Accommodate ample white space: Whitespace is the best friend of anyone who is going to read your email on a device held at an arms length while being surrounded in a crowded subway. Whitespace provides a breathing space between different elements in your email and helps a subscriber to glance through the entire email copy.

    Quick Parts And Autotext

    Quick Parts are reusable snippets of content that can be quickly added to an email message, appointment, contact, meeting request, and task. Aside from text, they can also include graphics, tables, and custom formatting. While .oft templates are meant to constitute an entire message, quick parts are kind of smaller building blocks.

    Quick Parts is the modern replacement of AutoText in Outlook 2003 and earlier. In recent versions, both types are available. The only difference between them is that the items reside in different galleries. In all other respects, Quick Parts and AutoText are essentially the same.

    To create a new item, type your text in a message, select it and click Insert tab > Quick Parts> Save Selections to Quick Part Gallery.

    To put a quick part into an email, choose the needed one from the gallery.

    Or, you can type the quick part name in a message and press F3. In Outlook 2016 and later versions, when you start typing the name, a suggestion will pop up, and you can simply press the Enter key to inject the whole text.

    Quick Parts are located in the in the NormalEmail.dotm file, which is stored here:


    To back up your quick parts, copy this file to a save location. To export to another PC, paste it to the Templates folder on another computer.

    Advantages: very simple and straightforward


    Supported versions: Outlook 365 – 2007

    Comprehensive tutorial: Outlook Quick Parts and AutoText

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    Where To Find Email Template Examples & Get Inspired

    It is good to have some competition. By studying the email template designs of your competition you can understand the ongoing trends in your industry and decide either to follow them or create a new path for your brand. No matter which option you choose, following tools can help you scoop out email templates for inspiration, so that you can stay ahead of the competition.

    Start With A Blank Template

    Create an Email Template

    When you start with a blank template, nothing is provided for you. You must add everything you want customers to see.

    Specify the following information:

  • Template name: Give your email template a detailed name to help you identify it later.
  • Permission level: Select Organization to share your template with others or Individual for personal use.
  • Category: The default value is User. Categories determine which dynamic text fields are available for use in your template.
  • Language: Display installed language packs. Language also helps to categorize your templates.
  • Create: Opens one of two editors where you can build your template.
  • When you select Create, the editor page you see depends on whether your administrator has turned on the enhanced email template editor option:

    • If yes, you’ll use the enhanced email template editor page.
    • If not, you’ll use the default email template editor page.

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    How Do You Send An Email Newsletter

  • To send the message, click File > Send E-mail, and choose one of the following: Send as Message. Send Publication as Attachment.
  • In the message header, add email addresses for the recipients.
  • In the Subject box, add a title for your email.
  • On the toolbar above the message header, choose any other options that you want.
  • What Is An Email Template Understanding The Basics

    An email is a combination of a subject line, a quirky email copy, an actionable call-to-action and a CAN-SPAM compatible footer. Anything you add above these bare minimum email elements are like the seasonings you add to flavor your email template.

    • Stick to the bones and you have a plain text email.
    • Include attractive images and colorful text and you have a HTML mail template.
    • Include some CSS animations and you have an interactive email.

    Isnt it fascinating?

    Lets get started with plain text email and understand its significance in recent times.

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    How To Use A Mailerlite Pre

    Pre-designed templates are available on all paid plans and during the 30-day trial of premium features on all new accounts.

    To create a campaign using a MailerLite pre-designed template:

  • Navigate to Campaigns and click Create campaign.

  • Choose a subject for your campaign and click Next: CONTENT.

  • Click the Template gallery tab. Here you can choose from over 50 pre-designed email templates.

  • Looking for a particular type of campaign, such as a holiday or an event? Filter pre-designed templates by category to see templates relevant to your campaign.

    Tip: Edit your pre-made templates colors to match your personal branding.

    Free Email Marketing Templates And Examples

    Flowlu Help Center

    You know that your marketing is good once you are able to scale it. Its all about finding the right formula for your business.

    However, as it turns out, some patterns are universal. And they can be easily replicated.

    What are the 4 types of marketing emails?The most important types of marketing emails are:Newsletters. They build a relationship with customers.Updates. They announce new products and services.Promotions. They encourage customers to buy.Event invitation. They activate your customers.If you want to learn more about different types of email campaigns read: Best Email Campaign Examples and Ideas

    Do you want to get a huge advantage over your competitors? Here are some of the most popular marketing scenarios and email templates that you can try out now.

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    How To Save Your Draft As A Template

    If youre already working on a campaign or automation email and you decide youd like to save it as a template, you can do so from within your campaign editor.

    Simply click the Actions button along the top bar and select Save as template. Your template can then be found on your My templates page.

    Note: You cannot save a campaign created in the Legacy rich text editor as a template.

    Need some inspiration before you get started building your own template? Check out our Email newsletter design gallery for real examples from other Mailerlite users!

    Still have questions?
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    B2b Email Marketing Templates

    B2B marketing is a tough nut to crack. Usually, it is much more difficult to collect leads and score a sale. But when you do, its worth the wait.

    In the world of B2B, the average profits per customer are higher but the sales cycles are longer. Thats why the process of lead nurturing is extremely important. The right email templates are going to help a lot. You need to appear professional. Therefore, the choice of elegant design matters more than with B2C clients.

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    How To Create A Gmail Template

    You can create up to 50 email templates using this method:

    1. Create a new email by replying to an email thread or clicking the plus + sign toward the top-left corner of Gmail.

    2. Set up the email as you would like the template to appear.

    3. Click the three-dot icon, located near the bottom-right corner of the draft and select Templates.

    4. Hover over Save draft as template and click Save as new template.

    5. Add your template name and hit Save.

    Quick tip: To add an existing template to a draft, click the three-dot icon in the draft, then select Templates. From there, click the name of the desired template under Insert templates.

    Using Outlook Signatures As Email Templates

    Creating An Email Template In Microsoft Outlook

    Another option is to use Outlook Signatures to create email templates. Signatures dont have a content limit and you can use all kinds of formatting and images. The downside of using signatures is that this will override the default company signature and always adds a blank rule above the signature.

    This means that you will need to create templates including the company mail signature with the personal contact information of the user. So personally I dont find this a really convenient way to create templates, but its possible.

    To create a signature in Outlook open a new message:

  • On the message tab, click signature > signatures
  • Click New
  • Give the signature a name
  • Add the content of template and save the signature.
  • You can now select your template under Message> Signature.

    The advantage of signatures is that you can share each individual signature with your co-workers because signatures are just like Quick Parts stored locally.

  • Open the explorer
  • Navigate to:
  • %appdata%\Microsoft\Signatures

    Copy the files and folders with the signature name that we created earlier to the other computer:

    Keep in mind though that you may need to update the personal contact information of the employee in the signature.

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    Automate Sending Email With Templates

  • In the search box at the top, click Show search options .
  • Enter your search criteria. If you want to check that your search worked correctly, see what emails show up by clicking Search.
  • At the bottom of the search window, click Create filter.
  • Choose what youd like the filter to do.
  • Click Create filter.
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