How To Make A Zip File Smaller For Email

Use A Google Drive Link Instead

How to make Windows files smaller with Compressed or Zipped files

Google Drive offers another top solution to the problem.

Assuming you use Google, you can simply upload the oversized file into your Drive. Once its in there you can share the rights to view it via a handy link.

Its all nice and easy! Upload the file and then right-click on it. See where it says Share?

Tap that.

This will bring the up Share with others window. Next, hit the Get shareable link button in the top right-hand corner. You now have a link to the file that you can copy and send to others.

Heads up, if youre sending a document, then you can change the link to allow editing and/or comments as well.

With the link successfully copied, insert it into an email and send it to the recipient.

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Do you like using a lot of pictures in your Powerpoint presentations? Then find out you cant email it because the file is mega big?

Never fear! There is a way to make your file smaller by compressing the pictures in your PowerPoint presentation. Using PowerPoint 2010, I was able to compress a 50 MB PowerPoint file into 3 MB using the method below:

1. Save a copy of your file with the word compressed added to it, e.g. mypresentation-compressed.pptx .

2. Open up the compressed copy of your file and click on a picture. Any picture is fineyou just need to get the Picture Tools menu to show up.

3. Click on the Format menu.

4. Click on the Compress Pictures icon .

5. In the Compress Pictures options:

  • UncheckApply only to this picture
  • CheckDelete cropped areas of pictures
  • SelectEmail : minimize document size for sharing
  • OK

7. Done! The file size should have shrunk to a more manageable size.

PowerPoint Tip:

The best way to add pictures into your presentation is to use the Insert menu and Picture option instead of copying and pasting the picture into your presentation. Youll finish your presentation with a smaller file, which can be compressed to an even smaller file.

Say Goodbye To File Compressor Apps

If youre trying to compress a large file or folder to email, theres always waiting: waiting for the original file to compress, for the upload to your email, for your recipient to download and then unzip it. And thats not to mention any of the problems that can get in the way, such as duplicated files, corruption and ZIP and RAR file size limits and don’t even ask about how to condense a video. Sending a large file, without sacrificing file quality, shouldnt be so hard.

Also Check: How To Retrieve Archived Emails In Outlook

How Do I Compress A High File

How to highly compress bigger files to small size using winrar / winzip

  • Step 1 : Open the winrar application.
  • Step 2 : Go to Options > Settings or just hold the Ctrl + S.
  • Step 3 : In the settings window go to the Compression tab and under compression profiles, click on the Create Default button.
  • 19 . 2019 .

    Send Directly From Cloud

    Easy Ways to Compress Android and iOS Video for Email

    Anotherquick way to send an oversized email is by sending it from your cloud share account rather than from the emailservice itself.

    Forexample, from your OneDrive account, you can right-click any file and select .

    Thiswill open a Send Link window where you can type in the recipients emailaddress and the email message youd like to include.

    SelectSend to send the email with the link to the shared file automaticallyinserted.

    Thisis a much faster way to send oversized files, and you dont have to worry aboutsplitting it up into smaller files or somehow shrinking it to under the limit.

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    Send A Link Via Icloud

    Are you Apple mad and Use a Mac instead?

    Well, the iCloud Mail Drop feature has you sorted.

    Its very straight-forward and follows a similar process to OneDrive and Gmail. Oversized files that you want to attach will be uploaded to iCloud instead. Anybody youre sending it to gets a link on which to click, or a preview they can view.

    FYI, the link you send via iCloud will only be available to use for 30 days.

    How To Make Email Attachments Smaller

    Before you send out attachments with your emails, you should always make sure that they are the smallest size possible. Although the effectiveness of file compression depends on the format of the file being compressed, you can use the built-in compression features in Windows 7 and earlier to compress one or more files into a single archive before emailing it. Compressing files before distributing them over the Web costs your company less bandwidth and allows recipients to download the attachments faster.

    1

    2

    Select the files or folders to compress right-click on the selected area and select “Send to.” Click “Compressed folder” to compress the selected files and archive them into a single convenient file with the maximum possible data compression.

    3

    Log in to your email client or Web-based email account and compose a new mail. Click “Add attachment” and browse to the location of the archive you just made. Click “OK.” Fill in the body of the email and then click “Send.”

    References

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    Using Cloud Services With Winzip To Share Files

    With WinZip, you can share Zip files as a link to a cloud service. You will first need to create an account with at least one cloud service and configure WinZip to use it. Then, whenever you use one of WinZip’s email features, such as Zip and E-mail, if the Zip file reaches the configured size threshold, it will be uploaded to your cloud service account and a link to your Zip file will be placed into the message being sent.

    If you have WinZip configured to use its built-in emailer, you will have the option to click the button saying Attached so that it then reads as Linked. This allows you to optionally share Zip files that are smaller than the configured size threshold. Also, if you are configured to use this built-in emailer, you can right click any self-extracting Zip file and choose Email filename.exe from the WinZip context menu. Your self-extracting Zip file will then be uploaded to your cloud service account when your email message is sent and the recipient of your message will be able to download it.

    If you have any questions about this information, please submit a Technical Support ticket.

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    Remember These Tips On Sending Large Files

    How to Create Zip file on your Phone / Compress any file With or Without Password

    Trying to send oversized files via email?

    Well, if youve never done it before, theres every chance that youre struggling with the task. Emails great in almost every single way, apart from sending large files to people!

    Hopefully, though, the tips in this post will help you do it.

    Want to read more articles like this one? Check out the technology section of the website now.

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    Dropbox Helps Secure Files

    The second you email a ZIP or RAR file from a file compressor app, anything could happen to your data. All that stands between you and your file getting into the wrong hands is a forwarded email. But with Dropbox, youre still in control, even after youve sent a file, thanks to these and other security features:

    • Access control: Easily disable a link after youve sent it to prevent anyone from accessing a . You can also invite specific people through our apps or dropbox.com to limit access.
    • File permissions: Give people only the access they need. Dropbox lets you give recipients the ability to download shared links or just preview them on the web.
    • Password protected and expiring links: Worried your link might end somewhere it shouldnt? Dropbox lets you add password protection and expiry dates to shared links to help keep access in your control.

    To Split An Existing Zip File Into Smaller Pieces

    If you have an existing Zip file that you want to split into multiple pieces, WinZip gives you the ability to do that.

    Using the WinZip Ribbon interface

  • Open the Settings tab.
  • Click the Split dropdown box and select the appropriate size for each of the parts of the split Zip file. If you choose Custom Size in the Split dropdown list, the Custom Size field will become active and allow you to enter in a custom size specified in megabytes.
  • Open the Tools tab and click Multi-Part Zip File.
  • In the Split window, browse to the location where you want to create the new split Zip file.
  • Type in the file name for the new split Zip file in the File name box.
  • Click OK.
  • WinZip will create your split Zip file using the size you specified in step 3 as the maximum size for each part. The result will be one file with a .zip or .zipx extension, and additional files with numeric extensions: .z01 or .zx01, .z02 or .zx02, etc.
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    Ways To Send Large Files As Email Attachments

    Tools for compression, file splitting, FTP and more

    All the popular email clients have size limits on the files that you can email to recipients. However, there are ways to send large files as email attachments despite those limitations.

    File size limits vary depending on the email service. Forexample, Gmail, Yahoo, and AOL have a limit of 25 Mb per email. Outlook.com islimited to only 10 Mb. Even desktop email clients have limits. MicrosoftOutlook only allows a file send of 20 Mb, and while Mozilla Thunderbird isunlimited, you may still experience file size limits depending what emailaccounts you connect it to.

    The trick is to either shrink the file sizes using variousutilities, or bypass email itself as the primary method for sending the files.

    How Do I Reduce The Mb File Size

    4 Ways to Compress Large Files

    You can experiment with the available compression options to find the one that best suits your needs.

  • From the file menu, select Reduce File Size.
  • Change the picture quality to one of the available options besides High Fidelity.
  • Choose which images you want to apply the compression to and click Ok.
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    What Are The Advantages And Disadvantages Of The Zip File Format

    Now that you know a little more about zipped files, its important to explore the potential advantages and disadvantages of using this type of archive file, particularly with regard to how to make a file smaller. First, and most obviously, ZIP provides users with the opportunity to save storage space and increase the efficiency of their computer. Its also an effective way to improve email transfers, as youll be able to send emails much more quickly with smaller files. Furthermore, the ZIP file format will encrypt your private data, which is always important when youre sending files over the Internet. In short, its a really simple way to maximise the efficiency of your file handling. Simply right-click on the files you want to zip, select ‘Send to’, click ‘Compressed folder’, and youre good to go.

    When To Use Zip Files At Work

    There are a broad range of potential uses for zipped files in a business setting. Being able to send large numbers of files over email is imperative. Say you need to send a big batch of files across to a colleague or client. Rather than laboriously uploading each file one by one as an email attachment, having to wait for each file to upload before attaching the next, you can simply zip all the documents at once and attach a single ZIP file to your email. You should also consider the potential storage solutions that the ZIP format provides. Rather than retaining all your business files in their original sizes, zipping the files can help to significantly reduce the amount of space that your old files take up.

    Recommended Reading: How To Send A Video Through Email That Is Too Large

    How To Email A Zip File

    A ZIP file is a renowned archive file to compress two or more files/ folders into a ZIP file format. It offers various benefits to users like compressing large-sized files into smaller-sized files without losing the quality, easy to download or transfer, etc.

    Sending ZIP files to your clients, team members or superintendents using Gmail or Outlook is very useful if you want to send large-sized files, especially when you are hesitant to share them using the Google Drive link. Also, using ZIP files, users can download data in an organized manner.

    Below is a reliable way about how to send a zip file using Gmail and Outlook accounts. Also, learn how to safely compress your large files or folders to a ZIP format on Windows and Mac.

    Sending Files Over 25mb That Contain Sensitive Information

    How to Compress a File Using 7-Zip

    Whether it is your social security number or financial statements for your business, it is best to avoid using online or third-party compressors. You just dont know what will happen to the file. The third-party might own it upon upload, for instance .

    A simple solution is to use SmartFile. SmartFile is a file management and file sharing tool that provides security for sensitive information without the complications. Not ready to spend money on a permanent solution just yet? Simply create your free trial account here , and then upload your documents. You can then send a link to your file through SmartFiles web portal or through your preferred email account with no hassle. If you use Outlook to access your email, you can even use the Outlook Connector to add a secure file link without ever leaving Outlook.

    Recommended Reading: How To Send Video Files Too Big For Email

    Send Files Via Google Drive

    Anotherapproach is uploading the oversized file to a cloud share account like GoogleDrive, assigning rights for anyone with the link to view it ,and sending the recipient the link to the file on Google Drive.

    Todo this, upload the oversized file to a folder in your Google Drive account.

    Right-clickon the file in Google Drive, and select .

    Inthe window, next to Anyone with the link can view,select Copy link.

    Thiswill copy the Google Drive file URL to your clipboard.

    Goback to your Gmail email message and select the insert link icon. Pastethe Google Drive file link into the Web address field.

    SelectOK to finish. This will insert the link into your email message.

    SelectSend to finish. All the recipient needs to do is click the link todownload the file from your shared Google Drive file.

    Usingthis approach, it doesnt matter how large the file is. You can send any fileof any size in this manner.

    How Do I Compress A File To Email It

    Compress the file. You can make a large file a little smaller by compressing it into a zipped folder. In Windows, right-click the file or folder, go down to send to, and choose Compressed folder. This will create a new folder thats smaller than the original.

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