How To Create A Group Email In Gmail: The Professional Method
If you plan on creating and sending group emails periodically for any organizational or business purpose, then this method will ensure a productive, scalable, and goal-driven approach to your group email campaign.
Using a cloud-based, specialized, and easy-to-use contact and email outreach managing tool like SalesHandy, A professional can effortlessly create an email group in Gmail and send/ automate personalized emails to thousands of recipients simultaneously. On top of that, you get to know the most engaged recipients of them in real-time with email engagement insights.
How To Create A Gmail Group Email
If you want to know how to create a group email in Gmail, you are in the right place! We know that typing each email address from a big mailing list in the recipient box is not an option when you need to be quick at work. Thats why this feature has become essential to optimize processes for those who send bulk emails to many people daily.
The truth is that sending bulk emails is not an alternative for some purposes of work, or even for small companies that dont use automation platforms. So doing the process for free and only using vanilla Gmail becomes the best option.
In this article, you will learn how to create your own group email list most known as a mailing list in Gmail step by step. And of course, all the benefits that come along with it.
What Is The Gmail List Functionality And How To Use It
The list option offered by Gmail allows you to send the same email to multiple people at the same time. It works like a group, but it is one way messaging as the recipients will only be able to reply to you when you add the list to BCC.
Creating a list is quite simple and we wrote below the steps of how to make an email list in Gmail:
Sign in and access the Google Contacts page
Select the contacts
Select the contacts from the dropdown menu
Sign in to your account and access the . You can find the page in the menu tab in the top right corner. In Contacts youll have access to the Gmail list of email addresses.
If you already have the contacts you want to add to the list in your contacts you can go ahead and select them.
Now it is time to either import a contact list to your Gmail account or just select the contacts you would like to add to your google group email list by ticking the box close to their names
After you select the contacts, a few icons will appear at the top of the screen. Select the one that represents labels, which looks like a tag button.
A drop-down menu will appear and you can either add the contacts you have selected to labels that already exist or you can create a new one.
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Alternative Options For Sending A Group Email In Gmail
This guide illustrates how to send a group email in Gmail using the default features available in Gmail, along with the Group mechanics from Google Contacts. However, you should know there are other group email options available which might suit your needs better.
For starters, you could use a third-party Gmail tool to coordinate the creation of new groups, or the dispatch of more advanced group messages. Weve got a list of 61 Gmail tools worth exploring if you want to expand Gmails functionality, and many of them offer some variation of contact management and email coordination.
Additionally, if youre interested in sending mass messages as part of a marketing or sales campaign, its best to use an email marketing tool designed for the job, rather than Gmail by itself. This is especially important if youre dealing with a distribution list of hundreds or more.
One of the biggest drawbacks of group emails is that they become unwieldy fast, especially if multiple people are sending replies or if the conversation lasts longer than originally intended. Fortunately, with the right analytics tool, you can get a better grasp on how your organization handles group conversations.
Enter EmailAnalytics. Once installed, EmailAnalytics can help you visualize and analyze your group thread activity in Gmailas well as dozens of other email metrics, including the number of emails you send and receive and your average response time. to learn more!
How Do You Delete Contacts From Your Gmail Contact List
Keeping old and outdated contact information only adds to the clutter of your contacts list.
Heres how you can delete old contact information and keep your contacts page updated:
Open Gmail Contacts.
Hover over the contact you want to delete and click on the three dots that appear on the right.
From the drop-down menu that appears, click on Delete.
When the confirmation window pops up, click on Delete again.
Note: If you want to delete multiple contacts at once, select contacts by clicking on their display pictures. Then, choose delete from the three dots on the top.
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To Add A Contact To A Group Follow The Steps Below
Step 1: Open yourContacts app.
Step 2: Tap onthe contact you want to add.
Step 3: Tap onEdit.
Step 4: Enter theemail address of the contact in the Email field.
Step 5: Tap onGroups.
Step 6: Tick the box beside the group you have created. When you tick the box, the contact is automatically added to the group.
Step 7: When youwant to go back, you will be prompted to save your changes. Tap on Save tosave it.
S To Create Email List In Gmail
Think of it this way: creating an email list in Gmail is similar to creating a group on a social media platform. You can send an instant message to everyone in the group at the same time.
It is not complicated to create email lists in Gmail. The entire process is quite simple, as demonstrated below.
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How To Send Group Email Message In Gmail
Now that you have a Contact Group with members in it, you can follow the steps below to send a Group Email to all the people in your Contact Group.
1. Login to your Gmail Account and click on Compose.
2. On New Message window, start typing the Name of your Contact Group in To field and you will be select it in the drop-down.
3. Write your Group Email Message and click on the Send button.
As you can see in above image, all the Group Members will be automatically added to the T0 field.
Creating An Email List In Gmail With Gmass
GMass is a powerful email outreach tool that allows users to run email campaigns from their Gmail inbox.
Its mass emailing features have made it a popular Chrome extension for employees from startups and giants like Google, LinkedIn, Facebook, and Twitter.
Individuals, schools, clubs, or Gmail users who want to send emails from their Google account to their subscribers or target audience can also use GMass.
The best part?GMass is super easy to use, and anyone can get started in no time!
Now, Ill cover the various ways you can create an email list in Gmail using GMass.
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Catch Up With A Group Of People
The combination of Google Contacts labels feature and Gmail is also great for communicating with groups of people-like clubs, organizations, social clubs, or suppliers.
You can send out a message to the whole group in just a few clicks.
Lets put that into practice and say youre planning an event. You create an email group for everyone whos helping you with that event, such as:
- Signage suppliers
- Product manufacturers
- Your events team
Having one single email group helps everyone stay on the same page. Should something happen , you can tell everyone at once. There are no did I tell that person? dilemmas necessary.
You dont need a business to take advantage of email groups, though. Research by Mailchimp shows that emails about hobbies achieve a higher than average open rate of 27.74%. If you run an organization or club but dont regularly send emails, its definitely worth trying.
How To Create A Group Email In Gmail Manually
Using a PC browser:
Using the Android app:
Want to learn more about using Gmail? Check out more content we have created for you.
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Using The Gmail Mailing List
Your group is now created, youve added your contacts and you are ready to start broadcasting emails.
When you click on the Marketing Department label, all associated contacts will appear along with this navigation bar at the top.
The bar will show how many contacts are selected along with options to: Merge, Manage Labels and Send Email:
Once you click on the Send Email icon you will be presented with the familiar Gmail compose window.
You will notice that the address of all members within the group will be populated in the To: field.
From here you would follow the standard procedure by adding your subject, message content and any attachments. Hit Send and you are done.
Know that you know how to make a mailing list in Gmail, the process is simple enough to repeat, allowing you to create separate groups for all your needs.
Gmail Photo via Shutterstock
Gmail Extensions For Email Campaign
Gmail has add-ons and extensions available that can take your experience to the next level. There are native add-ons that can be very helpful for email marketing strategies. Here are a few of them:
Canned Responses: We mentioned this topic earlier in the article. Canned Response is quite helpful as you can save templates and use them as needed. It is a functionality native to gmail, but you have to activate it by:
Go to Settings
Select the box Enable Canned Responses
Export: Gmail offers the option to export your contact list so you can back it up and use it on other tools. Below you will see how to export a list:
Sign into your email
Go to the contacts tab
Select the contacts you would like to export by ticking one by one or select a label to export all contacts saved under it
Choose if you want to export in Google CSV, Outlook CSV or vCard
Import: Another great option is to import email lists created by using a SaaS to extract emails from Linkedin and use content generated by the software itself that can be shared through Gmail lists. In order to import a list youll have to follow a list template in .csv, which is very common and easy to generate.
There are also extension options to help with Customer Relationship Management, Email Tracking, Notes, Financial Management, Tasks, Content Creation and many more categories.
We made a list of the extensions and add-ons developed by third parties that are most recommended by the users:
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Create A Group & Choose Group Settings
If you’re signed in to a work or school account, the options you see might be different. To learn more, contact your administrator.
Organizations, classes, teams, and other groups can use Google Groups to do things such as:
- Find people with similar hobbies or interests and take part in online conversations.
- Email each other using a group email address.
- Work on projects together.
|Enter a name that identifies the group in lists and messages. Use these guidelines:|
|Group email||Some words are reserved and can’t be used as email addresses. View reserved words.|
If you’re creating your group in a work or school account, your email address might include a suffix, such as -user-created. For example, if your group name is training, the actual email address might be your_domain.
Enter the purpose of the group or how it’s used. The information appears on the groups About page. You could include information about group members, group content, an FAQ, links to related groups, and so on.
Great But How Do I Send An Email To My New Group
Once youve created an email group, you can instantly send an email to all the contacts in that group. Its easy…
Open Gmail and click the Compose button on the left hand-side of your Gmail window.
From the New Message window, start to type the name of your email group in the To field and click on the groups name when it appears as a suggestion below the text field.
Compose a saucy subject line and email body. Dont be scared, click Send after youve proofread the email.
Note: A free Google account is limited to 500 sent and received emails per day. If you reach this limit within a 24-hour period, youll receive an error message notifying you of your overage.
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Create Mailing Lists Using Google Contacts
- Open the browser and go to the website.
- Once the page opens, go to the contact you want to add to the email list and . Repeat this action with every contact you want to list.
- Make sure all contacts have an email included otherwise it will not appear in the list later.
- Once you have selected all contacts, click on the Label icon and then the Create Label button.
- Enter a name for this list to remember more easily and click Save to create a contact list.
- To add additional contacts to an existing list click the Label icon and select the list you want to place the contact in and then the Apply button.