How To Make A Custom Email Signature In Outlook

Outlook 201: How To Create And Use A Signature

How to set up a custom html email signature in Outlook

Adding a signature in the desktop version of Outlook hasnt changed much over the past few versions. But, if youre new to Outlook 2016, heres how its done.

You can personalize your emails with a signature that provides essential contact information that recipients can use to engage with you. Think of it as a way of attaching a business card to every new message or reply you send. You can also have multiple signatures for different accounts. Using Outlook in Office 2016 or the Microsoft 365 suite, we will show you how to set one up.

Types of Information to Include in Your Signature

  • Social media handle, i.e., Twitter, Facebook, Instagram
  • Link to your website or blog
  • Telephone number or alternate email address

How To Add Or Change An Email Signature In Microsoft Outlook 2016 For Mac

Important Tip:

1. In Outlook for Mac 2016 15.22+, Microsoft replaces the Webkit with Word Rendering Engine to render emails, we cant add email signature as usual, if you still want that, you may need visit to get help. We use Microsoft Outlook 2016 for Mac 15.14 on this post.

2. If you get message Outlook cant upgrade your database when first launching Outlook app, I recommending visiting to fix this problem.

1. Open the Microsoft Outlook, choose -> .

2. Under Email, click .

3. Click Add icon to create a new signature.

4. Opening the email signature html file with your web browser, copy the email signature, and then Paste your signature into signatures box.

5. Under , select the email Account for which youll set a default signature.

6. Open a new message, you will see it there.

Insert Links To Your Website And Social Profiles

Hyperlinks are an important element of your email signature. They can easily increase traffic to your website or social media profiles and help your recipients easily interact with your company.

To make it a useful element of the signature, make sure to:

  • Include links to your most valuable online resources. Remember to always keep them up to date so that customers never find them misleading.
  • Add social media icons linked to your official profiles on Facebook, LinkedIn or other social profiles relevant to your businesss.
  • Insert a text or button hyperlinked to e.g. a meeting scheduler or a chat box for faster and more direct communications between your company and your customers

In the example above, the email signature template consist of links to social media profiles, company website, marketing resources with tips on growing ones business, blog, how-to article on saving money, and to products portfolio. So, you can use quite a big number of links within one signature without overwhelming the recipient .

Recommended Reading: How To Create A Business Email Account With Outlook

How To Add An Html Signature In Yahoo Mail

If you use Yahoo Mail, add an HTML signature from a browser on your computer.

  • Select the Settings icon just below the icon and word Home, in the upper-right corner of Yahoo Mail.

  • Select More Settings near the bottom of the options that display.

  • Choose Writing email from the menu that displays on the left side of the screen.

  • Enable the Signature slider.

  • Paste your HTML email signature into the Signature field, and edit as desired.

  • Add Html Signature To Outlook

    How to create a signature in Outlook

    Lets first take a look at how to add an HTML Signature to Outlook. When you create a signature in one of the online tools or let one design by a web designer, you will receive an HTML file with your signature.

    To add your new HTML signature in Outlook we are going to create an empty placeholder signature and replace the contents of it with our HTML signature.

    Time needed: 5 minutes.

  • Open Outlook, create a new mail and select your new signature to test it.

  • Recommended Reading: How To Add A New Email Account

    How To Make An Html Email Signature For Microsoft Outlook

    If you use Microsoft Office Outlook 2010 to manage all emails in your small business, consider creating an HTML email signature. Outlook 2010 will append this signature to all your emails, so it’s a good way to promote your business and website. To create an email signature, your must first make sure your messages are composed in HTML format by default. You can then use the signatures feature to create a signature.


    Launch Microsoft Office Outlook 2010 on your computer.




    Select “HTML” in the Compose Messages drop-down menu to ensure your messages use HTML elements.




    Insert the elements you want to have in your signature. Use the style formatting buttons to change the font style to underlined, bold or italic and align the text. Click the icon of a mountain with sun to insert pictures, or click the icon of the globe with chain to insert a hyperlink.




    How To Create An Office 365 Outlook Signature

  • Author: Mihaela Cicvaric
  • Besides showing contact info to the reader, Outlook signatures have become our digital business cards that help us leave a good impression and stand out. Automatic email signatures can speed up your communication process and provide additional info, yet many people find adding or editing Outlook signatures a daunting task to do.

    In this blog post, find out how to add and edit the Office 365 email signature in your Outlook account and which options are available in different Outlook versions.

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    Use Social Media Icons To Drive Traffic

    Does your brand have a good handle on all things social media? Well, show that savviness off by including hyperlinked social media icons in your email signature. Including links to your social media pages not only drives traffic to your online content, but it also helps your email recipient find new avenues of contacting and following you.

    If including links to your social media profiles has piqued your interest, consider using icons rather than hyperlinks or URLs. Why? Well, as Neomam Studios confirms, it only takes the human mind 150ms to process a symbol and 100ms to attach meaning to it. Thats fast! Plus, theres the added bonus of icons saving a lot of space and helping you to avoid clunky URLs.

    Check out how Nakro have used custom social media symbols that complement the design of the signature to help link readers to their various profiles. To keep things looking cohesive, try to choose or create social media symbols that mimic elements of your design, similarly to how these icons mimic the circular frame and single outline stroke.

    While the previous example uses the colors of each social media to complement the liveliness of the design, this next design by Email Signature Rescue uses simple flat black icons to complement the sharp shapes and minimalism of the design without detracting from the yellow palette.

    Distribution Across All Team Members

    Create an Awesome Email Signature in Outlook Using Microsoft Word

    As we mentioned before, a well-branded email footer is a tiny yet powerful detail that promotes your business with every message sent by your employees. Consequently, when the email signature layout is ready, and the testing is completed, you will have to distribute the sign-offs to every department and team member.

    To automate the distribution process, some email signature management companies provide you with a central management feature for all signatures and users in your organization.

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    How To Add An Image Or Logo In Outlook 2007 And 2010

  • Open the Outlook Message tab by creating a new message
  • Choose Signature from the top ribbon > and select Signatures
  • In the Outlook signature editor that opens choose the signature you want to edit
  • Click with your cursor on the place you wish to add your image or logo > Click on the Image icon from the editors toolbar to upload an image from your computer
  • Use the editor to change the image size to fit your design and align it with your signature text
  • Choose a default signature in the top-right section of the editor window, for new messages and/or your Forward and Reply messages
  • Click OK, and youre all set up. Youll see your signature the next time you open a new message box
  • There is an easier and better way to create a professional looking signature with an image and much more. Simply use the WIsestamp signature generator to create a customized signature in less than 5 minutes. See example below
  • Outlook 2010/2007 email signature with image | Made with WiseStamp

    Creating An Email Signature

    If you sign your emails the same way most of the time, or if you want to use the same signature format as everyone else in your business, then you can create signatures in Office 365 to attach to your emails.

    This article shows how to easily create an email signature that can be used for your outgoing business or personal emails. The article shows how to create a signature using Outlook, or the Office 365 web equivalent, Outlook on the web.

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    How To Add A Signature With Mail

    Many people find it easier to use an email HTML signature generator service. For example, and WiseStamp let you select the mail provider you use and type custom content into fields. Here’s how to use’s service.

    To add an HTML signature, you need to create your HTML signature outside of the email services because none offer the ability to edit HTML within the signature fields. If you know HTML well, open your favorite HTML editor, type some code, then copy it into the signature field for Gmail, Outlook, or Yahoo Mail.

  • Open a web browser on your computer and go to .

  • In the upper-left corner, select your email platform. Choose from Outlook, Outlook 365, Thunderbird, Gmail, Exchange Server, or Exchange Online.

    If you use Yahoo Mail, choose the Gmail option. The HTML code generated for Gmail should also work within Yahoo Mail.

  • Select a signature template. offers dozens of template options. Use the arrows to browse the available options. Click a template to select it. When you select a template, the signature details options displayed in the lower-left corner of the screen change. For example, some templates include Disclaimer Text areas, while other templates omit this section.

  • When you’re finished filling in and customizing fields, choose Apply your signature.

  • Is There Not An Easier Way

    How To Add Picture To Outlook Signature

    If you avoid all things technical this article might not be as helpful as it should be, but not to worry! To help those people who think that an Apple should still be eaten, I present two online email signature builders that I have used on countless occasions.

    A word of warning, as payment for a decent email-signature-in-seconds these platforms will try hard to get the blood of your first born. Ok, well maybe just your email address, but this is just as painful

    Here is an example of the result from the Newoldstamp email signature creator:

    These online email signature builders often want to include links referring people back to them, so I am not a fan.

    Ready to get your hands dirty? Roll up your sleeves and lets see what you will need before starting to design your custom email signature.

    Also Check: How To Send Emails To Spam

    Get A Premium Professional Email Signature

    Want a unique personalised and customized email signature? or convert your PSD, SKETCH, AI, JPG, PNG into a working responsive html signature? Fortunately, I think the freelance services marketplace can meet you, there are a lot of professional web designers can help you do this job. You will get the best and lowest-cost choice for your needs, so GET IN TOUCH now

    Note: This post Updated 03-01-2021

    How Do I Create A Custom Signature In Outlook

    If you are the one who sends huge amount of emails every day and gets annoyed of typing your name all time at the end of email, then its time to create a customized email signature in Outlook. With the help of signature, you can easily insert context to your email message specifically when you are interacting with someone for the first time or client or trying to set up meeting. Many people use custom signature to insert stories, unforgettable anecdotes, logos, etc.

    Learn how to create a custom signature in Outlook

    1. Launch MS Outlook and click File Menu to select Tools, then click on Options

    2. Locate Signature option from scroll down list and hit it

    3. Click New icon and enter the name accordingly to create a new signature

    4. In Edit signature, enter your desired signature and click on Next button

    If in case, you have not automatically applied the custom signature to all emails, then insert it via discretion. Follow below mentioned steps to set the signatures for each and every email you send through Outlook.

    • Click on Message tab
    • Click Signature icon to open list of signatures and select the one you required

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    Add Logo To Email Signature

    Adding your companys logo to your signature is a smart move. If you send lots of emails, it is great for increasing your brand visibility. You can also make the logo clickable and use it to generate traffic to your website. A logo is just a regular image, so the same rules apply. However, you may need to convert it into a png or jpg file.

    Best regards,

    How To Create A Custom Email Signature In Microsoft Outlook

    How to Add Signature in Outlook

    A warm welcome to our tutorial, the goal dear adventuring reader is an email signature. Not just any email signature but one that will make the email-recipient cry tears of joy as your design washes over their eyeballs.

    Lets get your first question out of the way, why do you care about a damn email signature?

    Here are five reasons why you should care about the endings of your emails:

  • An email signature is free advertising for you or your brand.
  • Insert your latest products, books and events within the signature-space to entice the customer click.
  • Your email signature conveys professionalism.
  • A poorly designed signature makes me think of bad things. If you are a person who doesnt care how your customer perceives you, this post is not for you.
  • An email signature provides ample space to embed affiliate links.
  • A really cool way to earn extra money, dont just insert an image of your latest book on Amazon. Sign up for and tag the same 3D book image with your affiliate code to earn some pocket money.
  • The email signature can convey important information or links.
  • Changed office location, or have a new product and need to raise awareness?
  • Perfect for the lazy customer to find you.
  • Hyperlinking images means that the lazy recipient can be guided to visit pages of your choice, this could be your business blog or Facebook group or a signup to an email list.
  • Convinced yet?

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