A Business Email Shows Professionalism
If youre sending emails about the business you run from, frankly, your recipients arent going to take you seriously .
And you can still keep your personal email account as something separate. Your work-life balance will likely be better if emails sent from your mom or BFF show up in a different place than those that come from customers and co-workers.
How To Create A Free Professional Email Address Using Google Workspace
Step 1) Go to this link and select the smallest plan
You can upgrade your plan later based on your usage.
Step 2) Select basic plan
Select the Get started button to start the basic $6 per month plan.
Step 3) Provide your basic information
Google Workspace will ask for your companys basic details. Here, the country of your business location is the most important field in this section, which you cant change later.
In the number of employees section, select Just you.
Step 4) Enter your name and email details
As you create a Google Workspace account for the first time, an admin must be assigned to your business email account. You can change this information later:
Step 5) Select the option for the professional domain name
You can use your existing professional domain name. In this tutorial, we have registered a new domain with Google.
Then, click on the NO, I NEED ONE button.
Step 6) Search for a custom business domain as you like
It happens many times that the domain you desire may not be available. Google Workspace also shows many alternative options which are available in their database. You can also use domain name generator tools to get different business domain ideas.
Once you confirm the domain availability, click on the Next button.
In the next window,
Choose A Good Email Service Provider
The first step should be to select which email service provider you want to use. There are numerous professional email address service providers in the market, but choosing the right service depends on your unique requirements.
We have compiled the best email service providers based on their overall features to ease out your email service provider hunting. Generally, they are suited for all kinds of small businesses and business owners looking for value for money services.
- : It is the best email service for businesses that need a complete suite of productivity and collaboration tools with a professional email .
- Bluehost: This email service is best for businesses that are just starting and need a custom domain, professional email address, and a website. Its plans start with just $2.95/ per month.
- Zoho Mail: Best for businesses who want a free business email but dont use the email heavily .
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How Can I Get A Free Business Email Address
It is uncommon to find a truly free business email. However, there are ways to get a free business email through a web hosting provider such as Bluehost, which offers free business email hosting and a free domain name with its low-cost web hosting services starting at $2.95 per month. Get the step-by-step instructions on how to get a free business email address.
Zoho Mail Business Email Account
Zoho Mail is a popular email service provider that offers both free and paid plans. The Forever Free plan offers email hosting for one domain with up to five users and includes 5GB of storage per inbox. Its a good choice for a small team that only exchanges text and small files.
In contrast to setting up business emails through hosting providers, external email hosting providers like Zoho Mail dont require you to purchase a hosting plan. However, you still need to have access to a domain.
Follow these steps to set up a business email address using the Zoho Mail Forever Free Plan:
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Creating A Business Email Address With Zoho Mail
Features under the free plan of Zoho Mail are as follows:
- 5 user accounts
- Email hosting for a single domain
- Two factor authentication
Visit Zoho Mail’s pricing page and select the pricing plan of your choice. If you don’t have an account with Zoho, you can sign up from here. You can also refer to our deployment guides to get an overview of the steps.
If you already have a domain of your own:
Once you’ve added your domain, you will have to Verify your domain. You can then add users and create email accounts for them. Set up MX records to have all your emails delivered to your Zoho Mail account. Migrate your emails to Zoho Mail via POP or IMAP protocols. Finally complete the SPF and DKIM configurations. Read in detail about these setups.
If you already have an account with Zoho, go to Zoho Mail and click Enable Email Hosting from the top of your page and follow the above steps to set up your domain.
If you want to buy a new domain:
Is It Possible To Create A Free Business Email Address Without Developing Any Website
Yes, you can create a free email address without developing any website. However, you will still have to pay for domain name registration. Domain name registration and email hosting service come free with a web hosting package. You need to sign up on the website of the hosting service provider, and then simply create your free domain email.
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How To Make A Free Business Email Address
Do you need to create a free business email address? A professional email address is important when youre trying to win new clients.
In this article, well show you how to create a free business email address at your own domain. This will make your business look professional and trustworthy.
First, lets clear up a few questions about email addresses and domains.
How To Receive Emails In Gmail
5. Enter your Email address, e.g.
6. Click the Next Step button.
Refer to the cPanel email settings you made a note of before
7. Enter your full email address as the Username
8. Enter Password for your email account
9. Enter the incoming POP Server. Choose the Always use a secure connection option. Make sure the port is changed to 995
10. Choose any additional options you may want
11. Click the Add Account button.
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First Name + Surname Initial + Domain
The second most popular option is to use a first name, together with the initial of the surname, with domain name. When people want to send a specific person at a company an email, but they dont know what the address is, they usually try this combination after the first name + domain name combo.
In addition, with this professional email address format, the surname of the sender is still not revealed. This format will also accommodate similar employee email accounts.
Faqs Professional & Good Email Name Ideas
Can an email address start with a number?
Yes, an email address can absolutely start with a number. You can also use a number in your email address anywhere in the middle or at the end too. Having said that, you should not consider adding a number in your email id unless you absolutely need to.
What are some common email address or username mistakes to avoid?
Here are some common email username mistakes to avoid:1) Dont use numbers unless you absolutely have to2) Make sure your username can be pronounced easily to avoid misplacement of emails.
What are some best kind email address ideas?
When creating an email address for your kind, make sure to use these points to generate safe and kid-friendly email address ideas:1) Dont use private information2) Make it rhyming with their favorite food, toy or character: like barbiebobby .
How do I come up with a Gmail name?
The best tip would be to use your own name. However, if thats not available, consider things that you like or add your profession. You can also consider adding your hobbies like foodiemartha to come up with gmail names when all else have failed.
What is a unique email address?
An unique email address is one that is exclusively for you and is not used by anyone else.
What to do when your email address is taken?
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Imap Internet Message Access Protocol
IMAP is a lot more flexible than POP3 since it enables you to sync your emails across multiple devices. So, if you want to be able to check your email from different devices, as well as integrate your custom email address with webmail services such as Gmail or Outlook, you should use IMAP to set up your email.
However, one downside of IMAP is that it does not delete any messages on the server. This means that if you receive a lot of emails, you can exceed your storage space quickly.
Use An Intuitive Naming Convention
If youre running a one-person business, this step is pretty simple: you just need to figure out what your own business email will be.
If you have employees, or expect to hire people as your business grows, then take a few minutes now to figure out what you want business emails for your company to look like. Having a consistent format for your emails as you grow will make life easier for both future employees, and everyone looking to get in touch with them.
Some common naming conventions to consider are:
Picking one now will help you stay consistent as your company grows.
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Register Your Email Address With Other Applications
You can usually integrate your business email address with desktop and mobile email applications. These applications can send you notifications when you receive important emails. You may also be able to sync your email account with online tools that can add important dates or deadlines to your calendar automatically.
Activate Gmail For Your Google Workspace Account
The final step is to activate Gmail for your Google Workspace accounts.
On the page, youll see the following MX records:
- aspmx.l.google.com / priority = 1
- alt3.aspmx.l.google.com / priority = 10
- alt4.aspmx.l.google.com / priority = 10
Youll need to open a new tab and go to your hosts DNS tool, or re-open the DNS tool tab from earlier.
Typically, you would need to copy and paste manually, but not with Kinsta. Since we are big fans of Google Workspace, we have created a one-click solution for helping our customers setting this up quickly.
The MX records, like nameservers, are the same, regardless of the user, so you dont have to change anything. Press the Add 5 records button to proceed.
Since it can take some time for the changes to go live, you can take a tea or coffee break before continuing.
Alternative Method For Other Hosts
For other hosts, youd need to access your DNS tool, for example, through logging into your cPanel and opening DNS Zone Editor.
Select the appropriate domain, and then click the Add Record button to open a new window.
Fill out the appropriate priority and then copy and paste the destination. Double-check that everything is correct, and click Add Record to complete. Repeat the process for the four alternative MX destinations.
If your host has email enabled by default, you might need to remove existing MX records.
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Frequently Asked Questions About Creating Your Own Email With Gmail + Any Domain Name
Is Google Workspace Worth Paying For?
You certainly dont need to pay for Google Workspace when you start out because all the tools you will need are provided for free. Eventually, however, you may want to upgrade to Google Workspace. One of the major advantages of Google Workspace is that it works well with teams for example, administering your team with a collection of personal Gmail installs would be a nightmare. Google Workspace makes this easy.
Google Workspace offers several other advantages such as 24/7 technical support, integrated team calendars, additional storage, video conferencing, and more. As your business grows, you should consider upgrading to G Suite. The entry-level plan starts at $6 per person, per month.
One possible downside of using Google Workspace is that the global setup can be a bit intimidating with things like MX records. However, Google provides you with step-by-step instructions that are specific to your installation so this shouldnt be a problem. And you can use the provided technical support if necessary.
Is Gmail for Business Free?
How to Make an Email Address for a Custom Domain?
What Are the Drawbacks of Using POP3 or IMAP Email?
Can I Use Gmail with my Own Domain for Free?
How To Connect Bluehost Email With Gmail
Gmail is undoubtedly the leader among the email service providers today. If you are using Gmail most of the time, you can connect your Bluehost email with Gmail and access your inbox in Gmail.
To connect your Bluehost email with Gmail, first, log into your Gmail account.
Then, go to Settings and click on Accounts and Import Menu. Scroll down Check mail from other accounts: Add a mail account and click on Add a mail account.
Then, enter your Bluehost email address from which you want to receive emails in Gmail.
Next, it requires you to enter your Bluehost email and password. Finally, a verification code is sent to Bluehost email for confirmation. And, after you enter the code in the Gmails Add Account window, your Bluehost email will be connected. Then, you can access your Bluehost email in Gmail.
Thats it! We hope this article helped you set up free professional business email accounts.
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