Set Up Email Addresses For General Departments Or Functions
This is useful on a couple of levels. Your customers or prospects will have an easier time getting in touch. Instead of having to dig up the name of an individual, many people can guess that an email to will go to the sales team, and will get to a customer service employees inbox. That makes finding the right email when they need it easier on them.
And for the business, you can set it up so certain email addresses go to all the relevant contacts. That makes it easier for someone to see and respond faster. If all your salespeople receive the emails that go to , one of them can spot and can claim each one ASAP, so interested prospects hear back fast.
What Does A Professional Business Email Address Look Like
While a typical domain name for a business email looks like this:
And heres what an unprofessional business email looks like:
To begin setting up a business email address, you will need a custom domain. The domain name, in this example is, amazing-scooters.com
The first step will be to register a domain name for your brand or business. If you already have a website address, then you should use this for your business email unless you want to set up specific spam and security blocking for a separate email host or plan to have millions of traffic sent to a different add-on domain.
Choosing An Email Hosting Provider
When selecting an email hosting service, you need to choose one that will offer you the best email management solutions, storage capacity, technical support, and, of course, offer you their services at an affordable price. There are many email hosting providers to choose from, such as Google , Office 365 Business Essentials , Zoho Mail, FastMail, ProtonMail, Pobox, and Rackspace Email.
The process of creating your business email is pretty much the same with all email hosting clients. The next section will give you a closer look at the major providers, with all of the steps youll need to take, including buying a domain name without the use of a domain registrar.
Also Check: How To Unarchive An Email In Outlook
Hostgator Business Email Step
HostGator is a WordPress hosting provider that offers amazing hosting packages that include business email. You can set up an unlimited email account with the starter package on HostGator for $3 per month. This also includes a free domain and unmetered bandwidth.
You will need to set up your HostGator hosting account first. You can purchase a domain name or transfer a domain name over to HostGator to start setting up your business email.
Once youre a paid memeber, you will need to do the following
1. Log in to your HostGator account and click on the Mail section in cPanel.
2. Click Email Accounts to open up your email dashboard. You should see email, password, and mailbox quota fields.
3. In the email field, type in your business email that you want to create. Just like with Bluehost, this can be any kind of email address you want to start. You can always remove accounts later.
4. Enter a secure password and type again to make sure that its secure. Check the password strength if you are worried about security or spam problems. You can set up your spam filter later in cPanel.
5. Enter a quote in mailbox quota if you have a preferred limit. The default is 250 MB for HostGator as well as Bluehost.
6. Click Create Account to finish creating your first email account.
How To Set Up An Email Address For Your Business
These days it is almost more important to have an email address for your business than a physical address. Setting up an email account for your business can be done in a few different ways. The easiest way is to set up a free account. You can also choose to go through your domain provider or through your website hosting company. Whichever way you choose, your company will benefit from it.
Read Also: How To Remove Duplicate Emails In Outlook
Choose An Email Service Provider
The first step is to choose which email service provider you want to use. There are a number of professional email address service providers to choose from, but which is best for you will depend on your unique needs. To help, weve narrowed it down to the three best, based on features that matter most to small businesses and those looking for the best value for their money.
- Bluehost: Best for businesses that are just starting out and need a custom domain, professional email, and a website as it includes all for one low price of $2.95/month.
- : Best for businesses that need a complete suite of productivity and collaboration tools, in addition to professional email .
- Zoho Mail: Best for businesses that want a free business email and who do not use email heavily .
To learn more and to find which is right for you, click the drop-down box below and learn more about each of the providers.
Can I Create My Own Address With A New Domain
With IONOS you receive your own email address with a domain of your choosing. For professional communication in companies, associations or societies, creating an email with your own domain is highly recommended as it always ensures a uniform and respectable appearance. It increases the recognition value of your email address, indicates professionalism and helps create trust with the recipients of your emails. This applies for individuals as well as organizations. For example, a personalized email address with a domain name can give off a more positive impression when sending job applications digitally.
Do you already know the domain name you want? If so, it is advisable to secure it as early as possible because others may be interested in the same one. Since domains are always unique, they can sell out quite quickly or they may already be taken. For larger companies, it’s often worthwhile to secure several domains at the same time in order to directly reserve the appropriate e-mail addresses for different services, departments or subsidiaries. Perhaps you would also like to separate private and business emails, and use a separate email domain for each one? You can do this with IONOS email solutions, and secure all available domains directly. Simply use our Domain Checker to see whether your desired email domain name is still available. If it has already been taken, you will be shown some possible alternatives.
Recommended Reading: How To Recover An Old Email Account From Google
Choose Your Mail Client
Now that your business email is created, its time to decide where and how youll access it.
Your web hosting account will likely come with a basic webmail option you can use to check your inbox and send email directly through cPanel. This usually comes free with a web hosting plan. But most people will prefer to have emails forwarded to a third-party email client.
A few popular options for email clients include G Suite, Office 365, and others.
While using Gmail for your business email does require a small monthly fee, a G Suite subscription comes with much more than Gmail access. Your organization will also gain the use of collaborative including Google Drive, Google Docs, Google Calendar, Google Sheets, and Google Hangouts. All of these can be useful for organizing your business and controlling who in your organization has access to what information.
For HostGator clients, once youve set up an account in Gmail, you can find the details on how to forward your emails to your Gmail account here.
Like G Suite, Office 365 combines an intuitive email interface with a number of other useful business features, like cloud-based access to Microsoft Word, Excel, and PowerPoint. HostGator customers can now upgrade their plan to include access to Office 365 features. Find details on available plans and how to get it set up here.
How To Create A Custom Email Address In 3 Simple Steps
Kelly is a former Google Tech Entrepreneur and Apple Developer who has counseled businesses of all sizes and growth stages. You can find her expertise across Fit Small Business in , business website, and business trend content.
This article is part of a larger series on Business Email.
The easiest way to create a custom email address is to get your domain and email hosting directly through the same platform, such as Google Workspace. This way you wont have to buy a domain separately and manually connect it, eliminating the headache of configuring DNS servers and coming with the added benefits of top-notch email security and productivity and collaboration tools. Get started with .
Heres how to set up a custom email address in three steps:
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Locating Imap/pop3 And Smtp Server Settings
Before configuring an email client, we need to locate IMAP/POP3 and SMTP server settings. These are email protocols that email clients use to fetch messages from email servers.
To do so, access your hosting control panel. However, remember that based on your email service, the configuration will differ. Heres a quick rundown on where to find the settings that you need.
Hostinger Business and Enterprise Email
Navigate to Email -> Email Accounts and click your domain name. On the following screen, choose the Set Up Devices option.
On the Configuration Settings section, click Manual Configuration.There, you will find a table with all the mail server settings.
Sign in to your Gmail account and click on the gear icon on the upper-right side of your screen. Click Settings and locate the Forwarding and POP/IMAP tab. Make sure to enable IMAP access by clicking on the bullet point and save the changes.
For more details, consider checking the official .
What Is A Domain
If you want to provide internet or online presence for your business, the first step is to get your own domain. A domain name is typically formed by combining your business/ organization name with a standard internet suffix called TLD . The domain names look like yourdomain.com or yourbusiness.info. A domain cannot do anything on its own. When you register a domain, the registrar provides a DNS Manager which holds the critical details like the IP Address of your website, MX records to deliver your email and so on.
In case you do not own a domain, you can buy a new domain from Zoho.
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What Should You Do Next
Ultimately if you have a business today or about to start a business, you need to have a digital web address and professional email address that matches your brand. This is a way of separating yourself from amateurs and dangerous phish scams in the eyes of your customer.
Since domains are much cheaper and the process to set up an email account is much easier, many businesses are setting up their email accounts as the first step to creating their business identity. They are using these emails to send notifications, promotionals, B2B inquiries, and much more.
Its time to set up your business email and spread your company message to the world! With business email addresses, you truly can open doors for your brand. You can communicate openly to customers and clients, empower your sales team, and make customer service teams really responsive to any inquiries.
If you are not sure how to get started after reading this guide, you can contact us for more information or talk to a technical support guide at Bluehost or HostGator. Both of these hosting providers are skilled at setting up business email accounts and may be able to take care of the setup for you, providing you with a direct link where to access your email going forward.
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Here Are Some Nifty Ideas And Examples For A Professional Email Address
May 27th 2020
An email address is the most fundamental form of your online identity. It lets you send and receive emails with anyone, create an account on various websites or apps, receive email newsletters from interesting sources, accept critical notifications, apply for jobs, etc. Its pretty common to see cool or hip email addresses that were created several years ago whilst the users were in high school or college, such as “”, “” or “”. However, these identities are a terrible idea when you use your email account for anything remotely professional. Whether youre scouting for a job, running a business or building your network, you absolutely need a professional email address.
A good professional email account used in a resumé or on a business card makes a good impact without sticking out as an eyesore. While theres no law thats stopping you from using your high-school email account, itll almost certainly do you more harm than good and is very likely to be dismissed by recruiters and hiring managers. In this article, well explain what makes for a good professional email address format and also give you some great ideas and examples of how to create a professional email address.
How To Setup A Custom Branded Email Address With Outlook
Are you looking to set up a professional branded email address with Outlook.com? Microsofts Outlook premium allows you to use your own domain name to create a business email address. In this article, we will show you how to setup your custom branded email address with Outlook.com.
What is a Professional Branded Email Address?
There are many ways you can create a professional email address. You can use the built-in mail server that comes with most WordPress hosting company. See our article on how to create a free business email address in five minutes.
This would work for most starter websites on a shoestring budget. However, it lacks several critical features like better spam and antivirus protection, enhanced security, easy account management, and more.
If you want the powerful features mentioned above, then youll need a professional business email service that works with your existing business name .
What is Outlook.com?
Outlook is an email service offered by Microsoft. You can create a free firstname.lastname@example.org account to use the service. However, if you want to create a professional branded email address with Outlook.com, then you will need to sign up for Office 365.
It is a paid service starting from $12.50 per user / month. It includes 1 TB of OneDrive storage, latest Outlook, Word, Excel, and PowerPoint for your PC or Mac.
For more details, you can see our comparison of G Suite vs Office 365 to learn how it stacks up against Outlook.com.